CN114173019B - Multifunctional archive scanning device and working method thereof - Google Patents

Multifunctional archive scanning device and working method thereof Download PDF

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Publication number
CN114173019B
CN114173019B CN202111591971.4A CN202111591971A CN114173019B CN 114173019 B CN114173019 B CN 114173019B CN 202111591971 A CN202111591971 A CN 202111591971A CN 114173019 B CN114173019 B CN 114173019B
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module
page
files
index
controller
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CN114173019A (en
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张金燕
申宝晓
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Qingdao Huanghai University
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Qingdao Huanghai University
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    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/00519—Constructional details not otherwise provided for, e.g. housings, covers
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/10—File systems; File servers
    • G06F16/13—File access structures, e.g. distributed indices
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/10—File systems; File servers
    • G06F16/16—File or folder operations, e.g. details of user interfaces specifically adapted to file systems
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/00567—Handling of original or reproduction media, e.g. cutting, separating, stacking
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/04—Scanning arrangements, i.e. arrangements for the displacement of active reading or reproducing elements relative to the original or reproducing medium, or vice versa
    • Y—GENERAL TAGGING OF NEW TECHNOLOGICAL DEVELOPMENTS; GENERAL TAGGING OF CROSS-SECTIONAL TECHNOLOGIES SPANNING OVER SEVERAL SECTIONS OF THE IPC; TECHNICAL SUBJECTS COVERED BY FORMER USPC CROSS-REFERENCE ART COLLECTIONS [XRACs] AND DIGESTS
    • Y02—TECHNOLOGIES OR APPLICATIONS FOR MITIGATION OR ADAPTATION AGAINST CLIMATE CHANGE
    • Y02D—CLIMATE CHANGE MITIGATION TECHNOLOGIES IN INFORMATION AND COMMUNICATION TECHNOLOGIES [ICT], I.E. INFORMATION AND COMMUNICATION TECHNOLOGIES AIMING AT THE REDUCTION OF THEIR OWN ENERGY USE
    • Y02D10/00—Energy efficient computing, e.g. low power processors, power management or thermal management

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  • Engineering & Computer Science (AREA)
  • Theoretical Computer Science (AREA)
  • Multimedia (AREA)
  • Signal Processing (AREA)
  • Data Mining & Analysis (AREA)
  • Databases & Information Systems (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • General Physics & Mathematics (AREA)
  • Human Computer Interaction (AREA)
  • Information Retrieval, Db Structures And Fs Structures Therefor (AREA)
  • Storage Device Security (AREA)

Abstract

The invention provides a multifunctional archive scanning device and a working method thereof, wherein an image-text recognition module, a classifying and profiling module, a storage module, a parameter setting module, an index logic module, a judging module, a timing module and a monitoring module are arranged in the controller, the image-text recognition module is used for converting images and characters in archives into computer languages for recognition, the classifying and profiling module is used for classifying and profiling archives of different types, the storage module is used for providing storage spaces of archives, the parameter setting module is used for setting corresponding retrieval parameters according to archive type requirements, the index module is used for retrieving set keywords, the index logic module is used for judging and executing logical relations among the keywords, the judging module is used for comparing the points of distinction of the points of the content, the timing module is used for recording storage time of each archive, and the monitoring module is used for monitoring elements of each archive.

Description

Multifunctional archive scanning device and working method thereof
Technical Field
The invention belongs to the technical field of computer application, and relates to file management, in particular to a multifunctional file scanning device and a working method thereof.
Background
In general, archives refer to various forms of raw records with preserved value that people directly form in various social activities. Original recordability is its essential attribute. Traditional archives are preserved by adopting paper materials, but over time, paper documents are easily damaged or rotted, resulting in loss of recorded content. In addition, a large amount of paper files need to occupy a large space for storage, so that the storage cost is increased; and the storage of the paper file is not beneficial to quick searching, consumes a large amount of searching time and reduces the working efficiency.
In order to avoid the defect of paper document storage, electronic documents are currently adopted for storage, namely, manuscripts are scanned and input into a computer for storage, so that the problems that paper is difficult to store for a long time, occupies large space, and has low retrieval efficiency are not needed to be worried about. The electronic document has the beneficial effects of easy long-term storage, no space occupation, high retrieval efficiency and the like.
However, the existing electronic document storage method still has the following problems:
only the conversion from paper to electronic carrier is realized, namely, only the recording function is completed, the intelligent and reasonable classified storage of the files cannot be realized, and the mutual connection judgment and the corresponding processing mode of the similar files cannot be realized, so that the storage function of the existing electronic file is single, namely, the scanning storage is hard, the error correction cannot be realized, and the similar files with the same attribute cannot be connected. When the files are subjected to problems such as error correction and change, the files cannot be processed, so that the problems of confusion of the same-series documents and contradiction of the front content and the rear content are caused.
Disclosure of Invention
The invention aims at solving the problems in the prior art, and provides a multifunctional archive scanning device and a working method thereof, wherein the multifunctional archive scanning device is used for classifying and summarizing similar archives through search keywords and correlating the similar archives to realize error correction, updating and replacement functions.
The aim of the invention can be achieved by the following technical scheme: the multifunctional archive scanning device comprises a controller and a workbench, wherein the controller is provided with a control display screen, a scanner is erected above the workbench and is connected with the controller through a circuit, an image-text identification module, a classifying and filing module, a storage module, a parameter setting module, an index logic module, a judging module, a timing module, a monitoring module, an encryption module and a warning module are arranged in the controller, and the controller is connected with a monitor through network signals; the flange is erect to one side of workstation, the outside of the relative side of flange sets up pushes away the page subassembly, the adjacent side outside of flange sets up the page subassembly that turns over, it includes the base to push away the page ware to push away the page subassembly, push away the flexible page pushing rod of page ware and stretch to workstation top, the front end lower part of pushing away the page rod sets firmly the rubber piece, the page subassembly that turns over includes the bottom plate, the bottom plate upper surface sets firmly the page ware, the page ware has flexible page board, the page board stretches to the workstation top, the page board with it is perpendicular setting to push away the page rod, the page ware is set firmly to the below of workstation, the page ware has a reciprocal pendulum pivot, reciprocal pendulum pivot links firmly through the connecting seat the lower surface of bottom plate, the automatically controlled connection of controller the page ware with the page ware turns over.
In the above-mentioned multi-functional archives scanning device, connect through the elastic support layer between base with the page pusher, the elastic support layer includes a plurality of spring posts that are the array and arrange.
In the above-mentioned multifunctional file scanning device, the page pusher specifically adopts an air cylinder, a hydraulic cylinder or an electric push rod; the inserting device specifically adopts an air cylinder, a hydraulic cylinder or an electric push rod; the page turner particularly adopts a reciprocating swing motor.
The working method of the multifunctional archive scanning device comprises the following steps:
1. establishing a parameter model:
1) Establishing a plurality of different file types, setting at least one corresponding type keyword for each type of file, and setting at least one tree-shaped folder group corresponding to each type of file;
2) At least two index keywords are set according to the characteristics of each type of files, and the logical relationship among the index keywords comprises the following three types:
(1) Index key one and index key two;
(2) Index keyword one or index keyword two;
(3) Index keyword one not index keyword two;
3) Setting corresponding monitoring elements corresponding to the characteristics of each type of files, wherein the monitoring elements comprise an effective period, a payment date and a confidentiality level;
2. archiving and recording operations:
A. mechanical automation scanning process:
1) Placing the paper file on a workbench, abutting one side of the paper file against the flange for alignment, and starting a scanner to align the scanner above the workbench for scanning the first paper;
2) After the front paper piece is scanned, the controller firstly starts the page pushing device to enable the page pushing device to extend out of the page pushing rod towards the workbench, the front paper piece is contacted and rubbed by the rubber block below the page pushing rod, and the paper piece is arched upwards under the friction force of the rubber block due to the fact that the opposite edge of the paper piece is abutted against the flange;
3) The controller starts the insert device to extend the insert plate to the workbench, the insert plate extends into a gap between the first paper piece and the lower paper piece, the controller controls the page pushing device to retract the page pushing rod, and meanwhile the controller starts the page turning device to enable the reciprocating swing shaft to drive the whole insert device to turn outwards to a certain angle, so that the first paper piece is turned over through the insert plate;
4) Then the scanner scans the second paper, and after the scanning is finished, the step 2) is repeated, the page turner and the page inserting device are synchronously restored to the initial positions, and the step 3) is repeated again until all the paper files are scanned;
B. computer intelligent archiving process:
1) The scanner is used for carrying out page-by-page scanning input on the archival material, and identifying, inputting and storing the graphics and texts on the archival material;
2) Searching type keywords of the recorded and stored data content, and correspondingly archiving the type keywords to a tree-shaped folder group of the same file according to the searched type keywords;
3) Retrieving the pointing content of the index key words in the new filing data, comparing the pointing content of the index key words with the pointing content of the index key words in the similar old data, sending out warning words if the pointing content of the index key words is inconsistent with the pointing content of the index key words in the similar old data, reminding a worker to correct and confirm, and if the worker judges that the data content has a problem, carrying out manual change, update or replacement operation according to the problem type;
4) Performing behavior trace recording on each manual operation of modification, updating or replacement so as to facilitate subsequent supervision and tracing;
3. automatic monitoring and management:
and according to the monitoring elements set by each type of files, performing management warning of corresponding time to remind workers to check at regular intervals, so as to make corresponding measures.
In the working method of the multifunctional file scanning device, in step 1), the plurality of different file types include enterprise files, personnel files, personal medical files and document files; the type keywords of the enterprise files comprise enterprises, companies and brands, the type keywords of the personnel files comprise personnel, histories and resume, the type keywords of the personal medical files comprise medical treatment, hospitals, diagnoses and prescriptions, and the type keywords of the document files comprise files, materials and documents.
In the working method of the multifunctional archive scanning device, in step 2), the index keywords of the enterprise archive at least comprise enterprise names, organization codes and legal persons; the index key words of the personnel file at least comprise names, sexes, ages, academia and political faces; the index key words of the personal medical files at least comprise names, sexes, ages, cases and medical histories; the index keywords of the document file comprise commands, instructions, decisions, notices, requests, reports, wholesale, notices, letters, briefs, meeting records, plans and summaries.
In the working method of the multifunctional archive scanning device in the step 1), the tree folder group includes a total folder, the total folder includes a plurality of primary subfolders, the primary subfolders include a plurality of secondary subfolders, and the secondary subfolders include a plurality of tertiary subfolders, so as to be layered step by step.
In the working method of the multifunctional archive scanning device, in the step 2), archive is carried out in the subfolder of the corresponding level according to the suffix name level of the archive data, the archive time is further recorded, and the numbers are sequentially arranged according to the archive time.
In the working method of the multifunctional archive scanning device, in the step two, 3) and the step three, when a worker performs manual operation, the worker needs to acquire a permission password, the permission password is sent out by the encryption module, and the permission password is a dynamic password.
In the working method of the multifunctional archive scanning device, in the step 4), the controller sends the behavior trace record to the supervisor, and establishes an independent folder in the supervisor for storage, wherein the name of the independent folder is consistent with the name of the archive to be processed.
Compared with the prior art, the multifunctional archive scanning device and the working method thereof have the following beneficial effects:
1. through setting up of type keyword, the field scope of extensive archives storage to realize the archives in different fields and mutually noninterfere keep the effect, make the archives in a large amount of different fields centralized management, still orderly.
2. Through setting of index keywords, front-back connection among files in the same series is realized, and when new files are continuously recorded, the files in the same type in the past are monitored at the same time, so that timely operations such as error correction, updating and replacement are realized, and timeliness and accuracy of the files are ensured.
3. By setting the monitoring elements, the files are subjected to supervision measures with corresponding feature requirements, so that the problems of expiration failure, cost delay or non-delivery, non-timely treatment and the like are prevented.
4. The intelligent logic control is adopted, the mechanical full-automatic execution is realized, and the automatic page turning scanning function is realized, so that the labor is saved, the working efficiency is improved, the page turning effect is reliable, the convenience is high, the automatic page turning machine is particularly suitable for a large amount of heavy paper scanning work, and the automatic page turning machine has good practicability.
Drawings
Fig. 1 is a front view of the multifunctional file scanner.
Fig. 2 is a top view of the multifunctional file scanner.
Fig. 3 is a side view of the multifunctional file scanner.
In the figure, 1, a workbench; 2. a flange; 3. a base; 4. a spring post; 5. a page pusher; 6. a pushing rod; 7. a rubber block; 8. a page turner; 9. a reciprocating pendulum shaft; 10. a connecting seat; 11. a bottom plate; 12. an onsert device; 13. an insert plate; 14. a scanner.
Detailed Description
The following specific examples further illustrate embodiments of the invention:
example 1
As shown in fig. 1 to 3, the multifunctional archive scanning device comprises a controller and a workbench 1, wherein the controller is provided with a control display screen, a scanner 14 is erected above the workbench 1, the scanner 14 is connected with the controller through a circuit, an image-text recognition module, a classifying and filing module, a storage module, a parameter setting module, an index logic module, a judging module, a timing module, a monitoring module, an encryption module and a warning module are arranged in the controller, and the controller is connected with a monitor through network signals; a flange 2 is erected on one side of a workbench 1, a page pushing assembly is arranged outside opposite sides of the flange 2, page turning assemblies are arranged outside adjacent sides of the flange 2, the page pushing assembly comprises a base 3, a page pushing device 5 is arranged on the base 3, a telescopic page pushing rod 6 of the page pushing device 5 extends to the upper side of the workbench 1, a rubber block 7 is fixedly arranged at the lower portion of the front end of the page pushing rod 6, the page turning assembly comprises a bottom plate 11, an inserting device 12 is fixedly arranged on the upper surface of the bottom plate 11, the inserting device 12 is provided with a telescopic inserting plate 13, the inserting plate 13 extends to the upper side of the workbench 1, the inserting plate 13 is perpendicular to the page pushing rod 6, a page turning device 8 is fixedly arranged below the workbench 1, the page turning device 8 is provided with a reciprocating swing shaft 9, the reciprocating swing shaft 9 is fixedly connected with the lower surface of the bottom plate 11 through a connecting seat 10, and a controller is electrically connected with the page pushing device 5, the inserting device 12 and the page turning device 8.
In the multifunctional file scanning device, an image-text recognition module is used for converting images and characters in files into computer languages for recognition, a classifying and filing module is used for dividing and classifying files of different types, a storage module is used for providing storage space of file data, a parameter setting module is used for setting corresponding retrieval parameters according to file type requirements, an index module is used for retrieving set keywords, an index logic module is used for judging and executing logical relations among the keywords, a judging module is used for comparing distinguishing points of the keywords to content, a timing module is used for recording storage time of each file, a monitoring module is used for monitoring elements of each file, an encryption module is used for providing executive passwords of manual operation, and a warning module is used for sending warning signals of various forms. The controller and the monitor are both computers, and are respectively located in two isolated independent spaces. The scanner 14 includes a stationary scanning device and a hand-held scanner 14.
The base 3 is connected with the page pusher 5 through an elastic supporting layer, and the elastic supporting layer comprises a plurality of spring columns 4 which are arranged in an array. The elastic supporting layer is arranged to provide elastic up-and-down floating displacement for the page pusher 5, so that lifting and lowering movement for paper files with different thicknesses are facilitated.
The page pusher 5 specifically adopts an air cylinder, a hydraulic cylinder or an electric push rod; the insert device 12 is specifically an air cylinder, a hydraulic cylinder or an electric push rod; the page turner 8 specifically adopts a reciprocating swing motor.
The working method of the multifunctional archive scanning device comprises the following steps:
1. establishing a parameter model:
1) Establishing a plurality of different file types, setting at least one corresponding type keyword for each type of file, and setting at least one tree-shaped folder group corresponding to each type of file;
the plurality of different archive types include enterprise archive, personnel archive, personal medical archive and document archive; the type keywords of the enterprise files comprise enterprises, companies and brands, the type keywords of the personnel files comprise personnel, histories and resume, the type keywords of the personal medical files comprise medical treatment, hospitals, diagnoses and prescriptions, and the type keywords of the document files comprise files, data and documents.
The tree-shaped folder group comprises a total folder, wherein the total folder comprises a plurality of primary subfolders, each primary subfolder comprises a plurality of secondary subfolders, and each secondary subfolder comprises a plurality of tertiary subfolders, so that the tree-shaped folder is arranged in a layered mode step by step.
2) At least two index keywords are set according to the characteristics of each type of files, and the logical relationship among the index keywords comprises the following three types:
(1) Index key one and index key two;
(2) Index keyword one or index keyword two;
(3) Index keyword one not index keyword two;
the index key words of the enterprise files at least comprise enterprise names, organization codes and legal persons; index keywords of the personnel file at least comprise name, gender, age, academic history and political appearance; the index key words of the personal medical files at least comprise name, gender, age, case and medical history; index keywords for a document file include commands, instructions, decisions, notices, requests, reports, reviews, notifications, letters, briefs, meeting records, plans, and summaries.
3) Setting corresponding monitoring elements corresponding to the characteristics of each type of files, wherein the monitoring elements comprise a validity period, a payment date and a confidentiality level;
2. archiving and recording operations:
A. mechanical automation scanning process:
1) Placing the paper file on the workbench 1, enabling one side of the paper file to lean against the flange 2 for alignment, and starting the scanner 14 to align the paper file above the workbench 1 for scanning the first paper;
2) After the front paper piece is scanned, the controller firstly starts the page pusher 5 to extend the page pushing rod 6 towards the workbench 1, and the rubber block 7 below the page pushing rod 6 is used for contacting and rubbing the front paper piece, and the opposite edges of the paper piece are abutted with the flange 2, so that the paper piece is arched upwards in an arc shape under the friction force of the rubber block 7, and a gap is formed between the front paper piece and the paper piece below;
3) The controller then starts the insert 12 to extend the insert 13 towards the workbench 1, the insert 13 extends into the gap between the front paper piece and the lower paper piece, then the controller controls the page pusher 5 to retract the page pushing rod 6, and simultaneously the controller starts the page turner 8 to enable the reciprocating swing shaft 9 to drive the integral insert 12 to turn outwards to a certain angle, so that the front paper piece is turned over through the insert 13;
4) Then the scanner 14 scans the second paper, and after the scanning is finished, the step 2) is repeated, the page turner 8 and the page inserting device 12 are synchronously restored to the initial positions, and the step 3) is repeated again until all the paper files are scanned;
B. computer intelligent archiving process:
1) The scanner 14 scans the archival material page by page, identifies the graphics and texts on the archival material and records and stores the graphics and texts;
2) Searching type keywords of the recorded and stored data content, and correspondingly archiving the type keywords to a tree-shaped folder group of the same file according to the searched type keywords;
and archiving the file according to the suffix name level of the file data into the subfolders of the corresponding level, further recording the archiving time and sequentially arranging the numbers according to the archiving time.
3) Retrieving the pointing content of the index key words in the new filing data, comparing the pointing content of the index key words with the pointing content of the index key words in the similar old data, sending out warning words if the pointing content of the index key words is inconsistent with the pointing content of the index key words in the similar old data, reminding a worker to correct and confirm, and if the worker judges that the data content has a problem, carrying out manual change, update or replacement operation according to the problem type;
when the staff performs manual operation, the authority password is required to be acquired, the authority password is sent out by the encryption module, and the authority password is a dynamic password.
4) Performing behavior trace recording on each manual operation of modification, updating or replacement so as to facilitate subsequent supervision and tracing;
3. automatic monitoring and management:
and according to the monitoring elements set by each type of files, performing management warning of corresponding time to remind workers to check at regular intervals, so as to make corresponding measures.
When the staff performs manual operation, the authority password is required to be acquired, the authority password is sent out by the encryption module, and the authority password is a dynamic password.
Compared with the prior art, the multifunctional archive scanning device and the working method thereof have the following beneficial effects:
1. through setting up of type keyword, the field scope of extensive archives storage to realize the archives in different fields and mutually noninterfere keep the effect, make the archives in a large amount of different fields centralized management, still orderly.
2. Through setting of index keywords, front-back connection among files in the same series is realized, and when new files are continuously recorded, the files in the same type in the past are monitored at the same time, so that timely operations such as error correction, updating and replacement are realized, and timeliness and accuracy of the files are ensured.
3. By setting the monitoring elements, the files are subjected to supervision measures with corresponding feature requirements, so that the problems of expiration failure, cost delay or non-delivery, non-timely treatment and the like are prevented.
4. The intelligent logic control is adopted, the mechanical full-automatic execution is realized, and the automatic page turning scanning function is realized, so that the labor is saved, the working efficiency is improved, the page turning effect is reliable, the convenience is high, the automatic page turning machine is particularly suitable for a large amount of heavy paper scanning work, and the automatic page turning machine has good practicability.
Example two
The embodiment is basically the same as the first embodiment, and the following technical features are added on the basis of the first embodiment:
the controller sends the behavior trace record to the supervisor and establishes an independent folder in the supervisor for storage, wherein the name of the independent folder is consistent with the name of the processed file.
It should be understood that the above description is not intended to limit the invention to the particular embodiments disclosed, but to limit the invention to the particular embodiments disclosed, and that the invention is not limited to the particular embodiments disclosed, but is intended to cover modifications, adaptations, additions and alternatives falling within the spirit and scope of the invention.
Although the table 1 is used more herein; a flange 2; a base 3; a spring post 4; a page pusher 5; a pushing rod 6; a rubber block 7; a page turner 8; a reciprocating swing shaft 9; a connection base 10; a bottom plate 11; an onsert device 12; an insert plate 13; scanner 14, and the like, but does not exclude the possibility of using other terms. These terms are used merely for convenience in describing and explaining the nature of the invention; they are to be interpreted as any additional limitation that is not inconsistent with the spirit of the present invention.

Claims (8)

1. The multifunctional archive scanning device is characterized by comprising a controller and a workbench, wherein the controller is provided with a control display screen, a scanner is erected above the workbench, the scanner is connected with the controller through a circuit, an image-text identification module, a classifying and filing module, a storage module, a parameter setting module, an index logic module, a judging module, a timing module, a monitoring module, an encryption module and a warning module are arranged in the controller, and the controller is connected with a monitor through network signals; a flange is erected on one side of the workbench, a page pushing assembly is arranged outside the opposite side of the flange, a page turning assembly is arranged outside the adjacent side of the flange, the page pushing assembly comprises a base, a page pushing device is arranged on the base, a telescopic page pushing rod of the page pushing device extends to the upper side of the workbench, a rubber block is fixedly arranged at the lower part of the front end of the page pushing rod, the page turning assembly comprises a bottom plate, an inserting device is fixedly arranged on the upper surface of the bottom plate, the inserting device is provided with a telescopic page inserting plate, the inserting plate extends to the upper side of the workbench, the inserting plate is vertically arranged with the page pushing rod, a page turning device is fixedly arranged below the workbench, the page turning device is provided with a reciprocating swing shaft, the reciprocating swing shaft is fixedly connected with the lower surface of the bottom plate through a connecting seat, and the page pushing device, the inserting device and the page turning device are electrically controlled by the controller;
the base is connected with the page pushing device through an elastic supporting layer, and the elastic supporting layer comprises a plurality of spring columns which are arranged in an array;
the page pusher is specifically provided with an air cylinder, a hydraulic cylinder or an electric push rod; the inserting device specifically adopts an air cylinder, a hydraulic cylinder or an electric push rod; the page turner particularly adopts a reciprocating swing motor;
mechanical automation scanning process:
1) Placing the paper file on a workbench, abutting one side of the paper file against the flange for alignment, and starting a scanner to align the scanner above the workbench for scanning the first paper;
2) After the front paper piece is scanned, the controller firstly starts the page pushing device to enable the page pushing device to extend out of the page pushing rod towards the workbench, the front paper piece is contacted and rubbed by the rubber block below the page pushing rod, and the paper piece is arched upwards under the friction force of the rubber block due to the fact that the opposite edge of the paper piece is abutted against the flange;
3) The controller starts the insert device to extend the insert plate to the workbench, the insert plate extends into a gap between the first paper piece and the lower paper piece, the controller controls the page pushing device to retract the page pushing rod, and meanwhile the controller starts the page turning device to enable the reciprocating swing shaft to drive the whole insert device to turn outwards to a certain angle, so that the first paper piece is turned over through the insert plate;
4) And then the scanner scans the second paper, and after the scanning is finished, the step 2) is repeated, the page turner and the page inserting device are synchronously restored to the initial positions, and the step 3) is repeated again until all the paper files are scanned.
2. A method of operating a multifunctional archive scanning device as claimed in claim 1, comprising the steps of:
1. establishing a parameter model:
1) Establishing a plurality of different file types, setting at least one corresponding type keyword for each type of file, and setting at least one tree-shaped folder group corresponding to each type of file;
2) At least two index keywords are set according to the characteristics of each type of files, and the logical relationship among the index keywords comprises the following three types:
(1) Index key one and index key two;
(2) Index keyword one or index keyword two;
(3) Index keyword one not index keyword two;
3) Setting corresponding monitoring elements corresponding to the characteristics of each type of files, wherein the monitoring elements comprise an effective period, a payment date and a confidentiality level;
2. archiving and recording operations:
A. the mechanical automation scanning process;
B. computer intelligent archiving process:
1) The scanner is used for carrying out page-by-page scanning input on the archival material, and identifying, inputting and storing the graphics and texts on the archival material;
2) Searching type keywords of the recorded and stored data content, and correspondingly archiving the type keywords to a tree-shaped folder group of the same file according to the searched type keywords;
3) Retrieving the pointing content of the index key words in the new filing data, comparing the pointing content of the index key words with the pointing content of the index key words in the similar old data, sending out warning words if the pointing content of the index key words is inconsistent with the pointing content of the index key words in the similar old data, reminding a worker to correct and confirm, and if the worker judges that the data content has a problem, carrying out manual change, update or replacement operation according to the problem type;
4) Performing behavior trace recording on each manual operation of modification, updating or replacement so as to facilitate subsequent supervision and tracing;
3. automatic monitoring and management:
and according to the monitoring elements set by each type of files, performing management warning of corresponding time to remind workers to check at regular intervals, so as to make corresponding measures.
3. The method of claim 2, wherein in step 1), the plurality of different file types include enterprise files, personnel files, personal medical files, document files; the type keywords of the enterprise files comprise enterprises, companies and brands, the type keywords of the personnel files comprise personnel, histories and resume, the type keywords of the personal medical files comprise medical treatment, hospitals, diagnoses and prescriptions, and the type keywords of the document files comprise files, materials and documents.
4. A method of operating a multi-function archive scanning device as recited in claim 3 wherein in step one, 2), the index key of the enterprise archive includes at least an enterprise name, an organization code, a legal person; the index key words of the personnel file at least comprise names, sexes, ages, academia and political faces; the index key words of the personal medical files at least comprise names, sexes, ages, cases and medical histories; the index keywords of the document file comprise commands, instructions, decisions, notices, requests, reports, wholesale, notices, letters, briefs, meeting records, plans and summaries.
5. A method of operating a multifunctional archive scanning device according to claim 2, wherein in step 1), the tree folder group includes a total folder, the total folder includes a plurality of primary subfolders, the primary subfolders include a plurality of secondary subfolders, and the secondary subfolders include a plurality of tertiary subfolders, so as to be layered step by step.
6. The method of claim 5, wherein in step 2), the files are archived in the subfolders of the corresponding levels according to the suffix name levels of the files, the archiving times are further recorded, and the numbers are sequentially arranged according to the archiving times.
7. A method of operating a multifunctional archive scanning device as claimed in claim 2, wherein in step two, 3) and step three, a worker is required to obtain a permission password when performing manual operations, the permission password is sent by an encryption module, and the permission password is a dynamic password.
8. A method of operating a multifunctional archive scanning device as claimed in claim 2, characterized in that in step two, 4) the controller sends the behavior trace record to the supervisor and creates an independent folder within the supervisor for storage, the name of the independent folder being consistent with the name of the archive being processed.
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