CN104636469B - Automatic document classifying management method and system - Google Patents
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
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Abstract
The present invention relates to a kind of automatic document classifying management method and systems, receive filing rule and store；File to be sorted is obtained, and receives sorting code number.It treats sort file according to sorting code number and filing rule and is named；According to sorting code number and filing rule, file to be sorted is sent to corresponding position respectively and is stored.File is named automatically according to sorting code number and Put on file stores, the automatic archiving of file is realized, avoids the complicated processes manually filed, improve the efficiency and accuracy of file administration.
Description
Technical field
The present invention relates to art file management technology fields, more particularly to a kind of automatic document classifying management method and system.
Background technique
In enterprise and library's routine work, it is often necessary to file after scanning paper document, so as to subsequent progress
It checks and data statistics, document management plays increasingly important role in various industries.
Traditional file management method is that specified directory of the file scan into computer is protected by computer operating
It deposits, file name generates at random or by user's typing.Therefore, the working efficiency in handling large batch of archive management work
It is not high, and manually filing after scanning is that staff brings hard work amount, is easy to appear mistake.Traditional file
The management method determination low there are the efficiency of management.
Summary of the invention
Based on this, it is necessary in view of the above-mentioned problems, providing a kind of automatic document classifying manager that the efficiency of management can be improved
Method and system.
A kind of automatic document classifying management method, comprising the following steps:
Filing rule is received simultaneously to store, filing rule characterization sorting code number and the file name, storage location it is corresponding
Relationship；
File to be sorted is obtained, and receives sorting code number；
The file to be sorted is named according to the sorting code number and filing rule；
According to the sorting code number and filing rule, the file to be sorted is sent to corresponding position respectively and is deposited
Storage.
A kind of automatic document classifying management system, comprising:
File regular receiving module, for receiving filing rule and storing, the filing rule characterization sorting code number and text
The corresponding relationship of part title, storage location；
Module is obtained, for obtaining file to be sorted, and receives sorting code number；
Module is named, for being named according to the sorting code number and filing rule to the file to be sorted；
Memory module, for being respectively sent to the file to be sorted according to the sorting code number and filing rule
Corresponding position is stored.
Above-mentioned automatic document classifying management method and system receive filing rule and store；File to be sorted is obtained, and is connect
Receive sorting code number.It treats sort file according to sorting code number and filing rule and is named；According to sorting code number and filing
File to be sorted is sent to corresponding position respectively and stored by rule.File is named automatically according to sorting code number and
Put on file storage, realizes the automatic archiving of file, avoids the complicated processes manually filed, improve the effect of file administration
Rate and accuracy.
Detailed description of the invention
Fig. 1 is the flow chart of the automatic sort management method of file in an embodiment；
Fig. 2 is the flow chart of the automatic sort management method of file in another embodiment；
Fig. 3 is the structure chart of the automatic classification managing system of file in an embodiment；
Fig. 4 is the structure chart of the automatic classification managing system of file in another embodiment.
Specific embodiment
A kind of automatic document classifying management method, as shown in Figure 1, comprising the following steps:
Step S110: it receives filing rule and stores.The characterization sorting code number of filing rule and file name, storage location
Corresponding relationship receives and stores filing rule so as to subsequent and carries out filing storage operation to file.
Step S130: file to be sorted is obtained, and receives sorting code number.
File to be sorted refers to the file for needing to carry out classification storage, in the present embodiment file to be sorted include scanning file,
At least one of video file and audio file.For distinguishing file type, the concrete form of sorting code number can for sorting code number
According to the demand sets itself of actual use.User can pass through the equipment such as keyboard while importing the file for needing to store
Sorting code number corresponding to this document is inputted, to carry out classification storage to file.Table 1 show in an embodiment different documents
Title and corresponding sorting code number.
| Bill name | Sorting code number |
| Engineering funds pays application form | 101 |
| Engineering cost pays application form | 102 |
| Quality guarantee gold pays application form | 103 |
| Cost bill | 104 |
| Notics of charge list | 105 |
Table 1
It is the sorting code number using numeric type in the present embodiment, it will be understood that in other embodiments, sorting code number
It can be English alphabet, or the combination etc. of number and English alphabet.
Step S140: it treats sort file according to sorting code number and filing rule and is named.
After the sorting code number for learning a certain file, the naming method and correspondence of this document can be obtained according to filing rule
Store path.Table 2 show the corresponding relationship of filename and sorting code number in an embodiment.
| Filename | Sorting code number |
| 101XXX.pdf | 101 |
| 102XXX.pdf | 102 |
| 103XXX.pdf | 103 |
| 104XXX.pdf | 104 |
| 105XXX.pdf | 105 |
Table 2
Further, step S140 specifically may include step 142 and step 144 in one of the embodiments,.
Step 142: being numbered according to sorting code number and the corresponding current filing of filing Rule.
As for the name prefix of corresponding file to be sorted, to obtain and belong to phase the sorting code number 101 in table 2 first
Historical archiving with classification number is numbered, i.e., the title for the archive file that preceding a classification number is 101.As Historical archiving is compiled
Number it is " 101234 ", then generates current filing number " 101235 ".
Step 144: sort file being treated according to current filing number and is named.It obtains after currently filing number, it is each straight
Connect the title by current filing number as file to be sorted.
When carrying out file designation according to filing rule in the present embodiment, directly using sorting code number as corresponding file to be sorted
Name prefix, filing number is automatically generated according to Historical archiving number and treats sort file and is named, it is easy to operate,
Convenient for document classification management and inquiry.It is appreciated that in other embodiments, other modes can also be used to same type of text
Part is named.
Step S150: according to sorting code number and filing rule, file to be sorted is sent to corresponding position respectively and is carried out
Storage.
Specifically, filing rule defines store path, specific name belonging to the corresponding file to be sorted of each sorting code number
Etc. information, can be using specific name as the directory name for storing file to be sorted.Such as sorting code number is that the corresponding specific name of a is
The corresponding specific name of X, sorting code number b is Y, then sorting code number is that the file of a is stored in the file of entitled X, is classified
The file for being encoded to b is stored in the file of entitled Y.It is as shown in table 3 sorting code number and specific name in an embodiment
Corresponding relationship.
| Sorting code number | Specific name |
| 101 | Branch payment |
| 102 | Application form |
| 103 | Quality guarantee gold |
| 104 | Bill |
| 105 | Notification sheet |
Table 3
Equally by taking coding 101 as an example, after treating sort file and being named, road is stored according to defined in filing rule
File to be sorted is sent to corresponding storage dish in corresponding storage equipment or same storage equipment by diameter, and by text to be sorted
Part is stored in the file of entitled " branch payment ", completes the Put on file storage of file.
Step S150 includes step 152 to step 158 in one of the embodiments,.
Step 152: treating sort file according to sorting code number and filing rule and classify.It is illustrated in conjunction with table 3,
If the corresponding sorting code number of file to be sorted is " 101 ", which is " branch payment ".
Step 154: successively inquiry whether there is storage catalogue corresponding with Miscellaneous Documents.For different sorting code numbers,
It searches whether that there are corresponding storage catalogues by corresponding store path, such as sorting code number " 101 ", inquires corresponding deposit
Storage space sets the file with the presence or absence of entitled " branch payment ".If so, step 156 is carried out, if it is not, then carrying out step 158.
Step 156: creating specific item address book stored under corresponding storage catalogue and correspond to file to be sorted.If finding corresponding deposit
Catalogue is stored up, then creates a subdirectory the corresponding file to be sorted of storage in the storage catalogue.Subdirectory can be directly using to be sorted
The title of file is named.Such as the file of entitled " 101235 ", the son that can be stored in file " branch payment "
In file " 101235 ", file storage is completed.
Step 158: establishing corresponding storage catalogue, and create specific item address book stored under corresponding storage catalogue and correspond to wait divide
Class file.If not finding storage catalogue corresponding with file to be sorted in corresponding storage equipment, the storage mesh is established automatically
Record, and the specific item address book stored file to be sorted is created in the storage catalogue.
In the present embodiment when being stored to different types of file, each file is stored in storage catalogue not respectively
In same subdirectory, further it is convenient for archive management and inquiry.
Above-mentioned automatic document classifying management method receives filing rule and stores；File to be sorted is obtained, and receives classification
Coding.It treats sort file according to sorting code number and filing rule and is named；According to sorting code number and filing rule, divide
File to be sorted is not sent to corresponding position to store.File is named automatically according to sorting code number and Put on file
Storage, realizes the automatic archiving of file, avoids the complicated processes manually filed, and improves the efficiency of file administration and accurate
Property.
File to be sorted includes scanning document in one of the embodiments, as shown in Fig. 2, before step S130, file
Automatic sort management method further includes step S120.
Step S120: being scanned paper document, obtains scanning document.
Step S120 can be before step S110, can also be after step silo.Using image scanner to papery
Document is scanned to obtain scanning document, carries out Put on file storage to scanning document so as to subsequent.Administrative staff can specifically lead to
The terminals such as desktop computer are crossed in the main control server deposit filing rule of image scanner, in image scanner to papery text
When shelves are scanned, user can input corresponding sorting code number using the keypad of image scanner.Image scanner root
According to the title of the sorting code number name scanning document of input, and scanning document is transmitted to automatically by connected main control computer
Specified storage equipment, is stored in corresponding subdirectory by file name.
In one of the embodiments, after step S150, it may also include step S160.
Step S160: inquiry instruction is received, and corresponding the file information is extracted according to inquiry instruction and is shown.
User can be instructed by the equipment input inquiry such as touch screen or desktop computer and carry out file polling.Specifically can directly by
Sorting code number is inputted as inquiry instruction, and the file information of display may include file name, abstract, file size and storage location
Deng.Such as user inputs " 101 ", then it is corresponding to search the file that all name prefixes are " 101 ", extract relevant the file information into
Row display, is consulted convenient for user.
The present invention also provides a kind of automatic document classifying management systems, as shown in figure 3, including filing regular receiving module
110, it obtains module 130, obtain module 140 and memory module 150.
File regular receiving module 110 for receiving filing rule and storing.The characterization sorting code number of filing rule and file
The corresponding relationship of title, storage location receives and stores filing rule so as to subsequent and carries out filing storage operation to file.
Module 130 is obtained for obtaining file to be sorted, and receives sorting code number.
File to be sorted refers to the file for needing to carry out classification storage, in the present embodiment file to be sorted include scanning file,
At least one of video file and audio file.For distinguishing file type, the concrete form of sorting code number can for sorting code number
According to the demand sets itself of actual use.User can pass through the equipment such as keyboard while importing the file for needing to store
Sorting code number corresponding to this document is inputted, to carry out classification storage to file.Numeric type specifically can be used in the present embodiment
Sorting code number, it will be understood that in other embodiments, sorting code number is also possible to English alphabet, or number and English alphabet
Combination etc..
Name module 140 is used to treat sort file according to sorting code number and filing rule and be named.
After the sorting code number for learning a certain file, the naming method and correspondence of this document can be obtained according to filing rule
Store path.Further, name module 140 includes that number extraction unit 142 and file are ordered in one of the embodiments,
Name unit 144.
Number extraction unit 142 is used to be numbered according to sorting code number and the corresponding current filing of filing Rule.
As for the name prefix of corresponding file to be sorted, to obtain and belong to the sorting code number 101 in table 2 above first
It is numbered in the Historical archiving of same-class number, i.e., the title for the archive file that preceding a classification number is 101.As history is returned
Shelves number is " 101234 ", then generates current filing number " 101235 ".
File designation unit 144 is used to treat sort file according to current filing number and be named.Currently filed
After number, each title directly by current filing number as file to be sorted.
When carrying out file designation according to filing rule in the present embodiment, directly using sorting code number as corresponding file to be sorted
Name prefix, filing number is automatically generated according to Historical archiving number and treats sort file and is named, it is easy to operate,
Convenient for document classification management and inquiry.It is appreciated that in other embodiments, other modes can also be used to same type of text
Part is named.
Memory module 150 is used to that file to be sorted to be sent to corresponding position respectively according to sorting code number and filing rule
It sets and is stored.
Specifically, filing rule defines store path, specific name belonging to the corresponding file to be sorted of each sorting code number
Etc. information, can be using specific name as the directory name for storing file to be sorted.Such as sorting code number is that the corresponding specific name of a is
The corresponding specific name of X, sorting code number b is Y, then sorting code number is that the file of a is stored in the file of entitled X, is classified
The file for being encoded to b is stored in the file of entitled Y.
Equally by taking coding 101 as an example, after treating sort file and being named, road is stored according to defined in filing rule
File to be sorted is sent to corresponding storage dish in corresponding storage equipment or same storage equipment by diameter, and by text to be sorted
Part is stored in the file of entitled " branch payment ", completes the Put on file storage of file.
Memory module 150 includes document classification unit 152, directory unit 154 and text in one of the embodiments,
Part storage unit 156.
Document classification unit 152 is used to treat sort file according to sorting code number and filing rule and classify.In conjunction with
Table 3 is illustrated, if the corresponding sorting code number of file to be sorted is " 101 ", which is " payment
Money ".
Directory unit 154 is for successively inquiry to whether there is storage catalogue corresponding with Miscellaneous Documents respectively.For
Different sorting code numbers searches whether that there are corresponding storage catalogues by corresponding store path, such as sorting code number
" 101 ", inquiring corresponding storage location whether there is the file of entitled " branch payment ".
File storage unit 156 is used to create subdirectory under corresponding storage catalogue there are when corresponding storage catalogue
The corresponding file to be sorted of storage；And when corresponding storage catalogue is not present, corresponding storage catalogue is established, and deposit corresponding
Specific item address book stored, which is created, under storage catalogue corresponds to file to be sorted.
If finding corresponding storage catalogue, the corresponding file to be sorted of storage is created a subdirectory in the storage catalogue.
Subdirectory can be directly named using the title of file to be sorted.Such as the file of entitled " 101235 ", it can be stored
In the subfile " 101235 " in file " branch payment ", file storage is completed.If do not found in corresponding storage equipment with
The corresponding storage catalogue of file to be sorted, then establish the storage catalogue automatically, and specific item address book stored is created in the storage catalogue
The file to be sorted.
In the present embodiment when being stored to different types of file, each file is stored in storage catalogue not respectively
In same subdirectory, further it is convenient for archive management and inquiry.
Above-mentioned automatic document classifying management system files regular receiving module 110 and receives filing rule and store；Obtain mould
Block 130 obtains file to be sorted, and receives sorting code number.Name module 140 is treated point according to sorting code number and filing rule
Class file is named；File to be sorted is sent to correspondence respectively according to sorting code number and filing rule by memory module 150
Position is stored.File is named automatically according to sorting code number and Put on file stores, realizes returning automatically for file
Shelves, avoid the complicated processes manually filed, improve the efficiency and accuracy of file administration.
File to be sorted includes scanning document in one of the embodiments,.As shown in figure 4, automatic document classifying management
System further includes scan module 120.
Scan module 120 is used to obtain file to be sorted obtaining module 130, and before receiving sorting code number, to papery
Document is scanned, and obtains scanning document.Paper document is scanned using image scanner to obtain scanning document, with
Continue after an action of the bowels and Put on file storage is carried out to scanning document.Administrative staff can specifically be set by terminals such as desktop computers in image scan
Standby main control server deposit filing rule, when image scanner is scanned paper document, user can utilize image
The keypad of scanning device inputs corresponding sorting code number.Image scanner names scanning document according to the sorting code number of input
Title, and scanning document is transmitted to automatically by specified storage equipment by connected main control computer, is deposited by file name
It is placed in corresponding subdirectory.
Automatic document classifying management system further includes enquiry module 160 in one of the embodiments,.
Enquiry module 160 is used in memory module 150 according to sorting code number and filing rule, respectively by file to be sorted
It is sent to after corresponding position stored, receives inquiry instruction, and corresponding the file information is extracted according to inquiry instruction and is carried out
Display.
User can be instructed by the equipment input inquiry such as touch screen or desktop computer and carry out file polling.Specifically can directly by
Sorting code number is inputted as inquiry instruction, and the file information of display may include file name, abstract, file size and storage location
Deng.Such as user inputs " 101 ", then it is corresponding to search the file that all name prefixes are " 101 ", extract relevant the file information into
Row display, is consulted convenient for user.
Each technical characteristic of embodiment described above can be combined arbitrarily, for simplicity of description, not to above-mentioned reality
It applies all possible combination of each technical characteristic in example to be all described, as long as however, the combination of these technical characteristics is not deposited
In contradiction, all should be considered as described in this specification.
The embodiments described above only express several embodiments of the present invention, and the description thereof is more specific and detailed, but simultaneously
Limitations on the scope of the patent of the present invention therefore cannot be interpreted as.It should be pointed out that for those of ordinary skill in the art
For, without departing from the inventive concept of the premise, various modifications and improvements can be made, these belong to guarantor of the invention
Protect range.Therefore, the scope of protection of the patent of the invention shall be subject to the appended claims.
Claims (8)
1. a kind of automatic document classifying management method, which comprises the following steps:
It receives filing rule and stores, the corresponding relationship of filing rule the characterization sorting code number and file name, storage location；
File to be sorted is obtained, and receives sorting code number, the sorting code number is for distinguishing file type；
According to the sorting code number and filing rule, the Historical archiving number for belonging to same-class number is obtained first, according to
The Historical archiving number generates current filing number, is ordered according to the current filing number the file to be sorted
Name；
According to the sorting code number and filing rule, the file to be sorted is sent to corresponding position respectively and is stored.
2. automatic document classifying management method according to claim 1, which is characterized in that according to the sorting code number and
The file to be sorted is sent to after corresponding position stored by filing rule respectively, further comprising the steps of:
Inquiry instruction is received, and corresponding the file information is extracted according to the inquiry instruction and is shown.
3. automatic document classifying management method according to claim 1, which is characterized in that the file to be sorted includes sweeping
Retouch document；It is described to obtain file to be sorted, and before the step of receiving sorting code number, it is further comprising the steps of:
Paper document is scanned, the scanning document is obtained.
4. automatic document classifying management method according to claim 1, which is characterized in that described according to the sorting code number
And filing rule, the file to be sorted is sent to the step of corresponding position is stored respectively, comprising the following steps:
Classified according to sorting code number and filing rule to the file to be sorted；
Successively inquiry whether there is storage catalogue corresponding with Miscellaneous Documents；
If so, creating specific item address book stored under corresponding storage catalogue corresponds to file to be sorted；
If it is not, then establishing corresponding storage catalogue, and specific item address book stored is created under corresponding storage catalogue and corresponds to text to be sorted
Part.
5. a kind of automatic document classifying management system characterized by comprising
File regular receiving module, for receiving filing rule and storing, the filing rule characterization sorting code number and filename
Claim, the corresponding relationship of storage location；
Module is obtained, for obtaining file to be sorted, and receives sorting code number, the sorting code number is for distinguishing file type；
Module is named, for obtaining the history for belonging to same-class number first according to the sorting code number and filing rule
Filing number, according to the current filing number of Historical archiving number generation, according to the current filing number to described wait divide
Class file is named；
Memory module, for the file to be sorted to be sent to correspondence respectively according to the sorting code number and filing rule
Position is stored.
6. automatic document classifying management system according to claim 5, which is characterized in that it further include enquiry module, it is described
Enquiry module is used to respectively be sent out the file to be sorted according to the sorting code number and filing rule in the memory module
Send to corresponding position after being stored, receive inquiry instruction, and according to the inquiry instruction extract corresponding the file information into
Row display.
7. automatic document classifying management system according to claim 5, which is characterized in that the file to be sorted includes sweeping
Retouch document；The automatic document classifying management system further includes scan module,
The scan module is used to obtain file to be sorted in the acquisitions module, and before receiving sorting code number, literary to papery
Shelves are scanned, and obtain the scanning document.
8. automatic document classifying management system according to claim 5, which is characterized in that the memory module includes:
Document classification unit, for being classified according to sorting code number and filing rule to the file to be sorted；
Directory unit, for successively inquiry to whether there is storage catalogue corresponding with Miscellaneous Documents respectively；
File storage unit, for creating specific item address book stored pair under corresponding storage catalogue there are when corresponding storage catalogue
Answer file to be sorted；And when corresponding storage catalogue is not present, corresponding storage catalogue is established, and in corresponding storage catalogue
Newly-built specific item address book stored corresponds to file to be sorted down.
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| CN101866344A (en) * | 2009-04-14 | 2010-10-20 | 鸿富锦精密工业（深圳）有限公司 | File management system and method |
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| WO2005098627A1 (en) * | 2004-03-31 | 2005-10-20 | Matsushita Electric Industrial Co., Ltd. | File name generating unit |
| CN101119555A (en) * | 2006-08-02 | 2008-02-06 | 三星电子株式会社 | Method and apparatus for automatic classification of file in mobile device |
| CN101866344A (en) * | 2009-04-14 | 2010-10-20 | 鸿富锦精密工业（深圳）有限公司 | File management system and method |
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