CN110929904A - Meeting room resource management method and system - Google Patents
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Abstract
The invention discloses a meeting room resource management method and a meeting room resource management system. The method comprises the following steps: the monitoring server acquires meeting room reservation information from a meeting room reservation system; based on preset service logic, controlling a corresponding monitoring subsystem to start space resource detection of a target conference room according to the reserved time of the target conference room in the conference room reservation information; acquiring a detection result returned by the monitoring subsystem, and reporting the detection result to a conference room reservation system; and if the detection result is that the personnel reserving the target conference room do not use the target conference room according to the reserved time, sending prompt information to the corresponding user terminal, and/or indicating a conference room reservation system to release resources of the target conference room. According to the invention, the spatial resource of the conference room is detected, and the sending of the prompt message and/or the resource release are/is carried out according to the detection result, so that the management difficulty of the shared resource is reduced, the automatic release management of the conference room resource is realized, and the utilization rate of the conference room resource is improved.
Description
Technical Field
The invention relates to the technical field of meeting room resource management, in particular to a meeting room resource management method and a meeting room resource management system.
Background
The reservation of the conference room is on-line, a user can remotely reserve the conference room or share a public space through software or a platform, but a lot of resources are wasted, for example, the conference room is reserved but a lot of late arrival phenomena exist, and people leave for a long time in the midway, so that the resources are wasted.
Because whether personnel exist in the space can not be accurately detected, and the unoccupied resources can not be automatically released, the utilization rate of the resources is low, and the reservation efficiency of the resources is also low.
Disclosure of Invention
The embodiment of the invention provides a conference room resource management method and system, which are used for reducing the management difficulty of shared conference room resources, realizing automatic management and improving the utilization rate of the resources.
The technical scheme is as follows:
in a first aspect, a conference room resource management method is provided for a conference room resource management system, which includes a conference room reservation system, a monitoring server in communication with the conference room reservation system, and a plurality of monitoring subsystems in communication with the monitoring server; the method comprises the following steps: the monitoring server acquires meeting room reservation information from a meeting room reservation system; the monitoring server controls a corresponding monitoring subsystem to start space resource detection of a target conference room according to the reserved time of the target conference room in the conference room reservation information based on preset service logic; the monitoring server acquires a detection result returned by the monitoring subsystem and reports the detection result to the conference room reservation system; if the detection result is that the personnel who reserve the target conference room do not use the target conference room according to the reserved time, the conference room reservation system sends prompt information to the corresponding user terminal, and/or the monitoring server indicates the conference room reservation system to release resources of the target conference room.
In a second aspect, there is provided a conference room resource management system comprising a conference room reservation system, a monitoring server in communication with the conference room reservation system, and a plurality of monitoring subsystems in communication with the monitoring server, wherein: the conference room reservation system is used for providing conference room reservation information to the monitoring server and acquiring a detection result returned by the monitoring server; the monitoring server is used for acquiring conference room reservation information from the conference room reservation system, controlling the corresponding monitoring subsystem to start space resource detection of a target conference room according to the reservation time of the target conference room in the conference room reservation information based on preset service logic, acquiring a detection result returned by the monitoring subsystem, and reporting the detection result to the conference room reservation system; the monitoring subsystem is used for detecting space resources of the target conference room under the control of the monitoring server and returning a detection result; and the conference room reservation system is also used for sending prompt information to the corresponding user terminal and/or releasing resources to the target conference room according to the indication of the monitoring server if the detection result is that the personnel reserving the target conference room do not use the target conference room according to the reserved time.
The monitoring subsystem of the invention can adopt the existing infrared sensing technology or microwave technology and the like to realize space resource detection. The detection of personnel in the space has a mature scheme, a plurality of schemes for detecting whether people move in the space based on an infrared sensing technology are available on the market, and the scheme for detecting the personnel by using a microwave technology can identify whether the personnel exist in the space.
The invention is based on the space detection technology, and carries out space resource detection on the conference room according to the reservation condition of the conference room. If the situation that the meeting room is reserved but not used is detected in the appointed time, the reserved personnel can be warned to rapidly arrive at the meeting room, the reserved meeting room can be automatically released if the warning or the prompt is invalid, and the resources can be released to be used by other people, so that the use efficiency of the resources is improved. Furthermore, the credit conditions of reservation and use of meeting room resources can be counted, and different management strategies can be made for different people based on the counting result, such as punishment of late reservation queuing for people with lower credit, and the like.
To sum up, the embodiment of the present invention provides a method and a system for managing meeting room resources, and as can be seen from the above technical solutions, the embodiment of the present invention has the following advantages:
the monitoring server is used for controlling the monitoring subsystem to detect space resources of the conference room, whether personnel exist in the space of the conference room is judged, and sending of prompt information and/or resource release are/is carried out according to a preset service logic according to a detection result, so that the management difficulty of shared resources is reduced, automatic release management of the conference room resources is realized, and the utilization rate of the conference room resources is improved.
Drawings
In order to more clearly illustrate the technical solution of the embodiment of the present invention, the drawings used in the description of the embodiment will be briefly introduced below.
FIG. 1 is a system architecture diagram of a meeting room asset management system in one embodiment of the invention;
FIG. 2 is a schematic diagram of an interface for defining business logic in one embodiment of the invention;
FIG. 3 is a flow chart illustrating a conference room resource management method according to an embodiment of the present invention;
fig. 4 is a flowchart illustrating an embodiment of a specific application scenario of the present invention.
Detailed Description
In order to make the technical solutions of the present invention better understood, the technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
The following will explain details by way of specific examples.
In order to solve the problems in the prior art, embodiments of the present invention provide a system and a method for conference room resource management based on spatial detection and automatic resource release.
As shown in the system architecture diagram of fig. 1, in an embodiment of the present invention, the conference room resource management system may include: a conference room reservation system 11, a monitoring server 12 in communication with the conference room reservation system, and a plurality of monitoring subsystems 13 in communication with the monitoring server 12, each monitoring subsystem 13 operable to monitor a conference room to detect (or detect) the presence of a person in the conference room. The monitoring server 12 and the plurality of monitoring subsystems 13 together form a conference room monitoring system, and then together with a conference room reservation system, form a conference room resource management system. The conference room reservation system may be an independent system or may be embedded in an Office Automation (OA) system.
The conference room reservation system can write the conference room reservation information into the monitoring server by calling the interface provided by the monitoring server at the time of sounding change of the conference room reservation information, such as issuing new conference room reservation record, canceling conference room reservation, ending a conference in advance and the like. The meeting room reservation information may include a predetermined meeting room, persons scheduled to use the meeting room, a reservation time, etc., for example, zhang san is scheduled to use company No. 1 meeting room at 10 am to 12 am on 22 months of 2019.
After the monitoring server acquires the conference room reservation information, the monitoring server can send an instruction to the monitoring subsystem according to a preset 'service logic', instruct the corresponding monitoring subsystem to perform space resource detection on the conference room, and acquire detection data returned by the monitoring subsystem. The monitoring subsystem starts detection after receiving a detection starting instruction sent by the monitoring server, and the detection mode may be preset, for example, set to perform first detection from the start time of the conference room, and then detect once every certain time, for example, 5 minutes, until an end condition is met, for example, an instruction to end detection is received, or a certain time, for example, 30 minutes, has been detected, or a certain number of times, for example, 5 times, has been detected. And the monitoring subsystem immediately returns the detection result to the monitoring server after each detection, so that the monitoring server receives a message comprising the detection result every certain time, for example, 5 minutes from the start time of the conference.
After the monitoring server acquires the detection data returned by the monitoring subsystem, on one hand, the detection result can be reported to a conference room reservation system in real time; on the other hand, the detection data of the conference room can be analyzed according to the preset 'business logic', and the next operation is judged, for example, when the conference room needs to be released, an interface provided by a conference room reservation system is called to release the conference room resources; and/or when the participants need to be reminded, the conference room reservation system sends prompt information to the user terminals corresponding to the participants. The sending method may include but is not limited to short message, QQ, WeChat, mail, etc. The state of each conference room is divided into two types of "occupied" and "idle", and the conference room in the "idle" state can be scheduled, and the scheduled conference room belongs to the "occupied" state in the reserved time.
It should be noted that the division of labor of the conference room reservation system and the monitoring server can be determined according to actual conditions. In some embodiments, the monitoring server may analyze to determine whether conference room resources need to be released, and the room-to-room reservation system may analyze to determine whether a prompt needs to be issued. In other embodiments, the monitoring server may also analyze and determine whether to release the conference room resource and whether to send a prompt message. In still other embodiments, the monitoring server may analyze and determine whether the meeting room resource needs to be released and whether the prompt message needs to be sent. Specifically, the division of labor may be determined by considering factors such as device performance.
As described above, in the conference room resource management system:
the conference room reservation system 11 is used for providing conference room reservation information to the monitoring server and acquiring a detection result returned by the monitoring server;
the monitoring server 12 is configured to obtain conference room reservation information from the conference room reservation system, control a corresponding monitoring subsystem to start spatial resource detection for a target conference room according to a reservation time of the target conference room in the conference room reservation information based on a preset service logic, obtain a detection result returned by the monitoring subsystem, and report the detection result to the conference room reservation system;
the monitoring subsystem 13 is used for detecting space resources of the target conference room under the control of the monitoring server and returning a detection result;
the conference room reservation system 11 is further configured to send a prompt message to a corresponding user terminal and/or release resources of the target conference room according to an instruction of the monitoring server if the detection result indicates that the person who reserves the target conference room does not use the target conference room according to the reserved time.
The business logic can be set by a system preset by a user in a conference room and is transmitted to the monitoring server after the setting is finished; alternatively, the setting may be made in both of them. The business logic may include: late time setting, mid-way departure setting, and non-detection time period setting, and the manner of detection of the monitoring subsystem described above, among others. The late time and the midway departure time can be set as required by customizing the service logic, and the time period for not starting detection can be set according to the actual condition of the project.
Fig. 2 is a schematic diagram of an interface defining service logic in a conference room reservation system in some embodiments, where a late time setting may set how many minutes are late for sending a reminder after a conference starts, and how many minutes are late for releasing resources; the midway departure setting can set the number of minutes of continuous departure in the conference to send a prompt and the number of minutes of continuous departure to release resources; the non-detection time period is set, and the time periods are set to be not detected, for example, the space resource detection is not carried out in the time periods of 0:00-8:00 and 12:00-14: 00.
The conference room resource management system provided by the embodiment of the invention is introduced above.
Referring to fig. 3, an embodiment of the present invention further provides a conference room resource management method. The method is used in a conference room resource management system as shown in figure 1. The method can comprise the following steps:
31. the monitoring server acquires meeting room reservation information from a meeting room reservation system;
32. the monitoring server controls a corresponding monitoring subsystem to start space resource detection of the target conference room according to the reserved time of the target conference room in the conference room changing preset information based on preset service logic;
33. the monitoring server acquires a detection result returned by the monitoring subsystem and reports the detection result to the conference room reservation system;
34. if the detection result is that the personnel who reserve the target conference room do not use the target conference room according to the reserved time, the conference room reservation system sends prompt information to the corresponding user terminal, and/or the monitoring server indicates the conference room reservation system to release resources of the target conference room.
In some embodiments, the method further comprises: the monitoring server counts the credit condition of the reservation personnel according to the reservation information and the actual use condition of the conference room, reports the statistical result to the reservation system of the conference room, and the reservation system of the conference room implements special management strategies for the personnel with unqualified credit condition according to the statistical result, such as punishment of late reservation queuing for the personnel with lower credit and the like.
In some embodiments, step 32, controlling the corresponding monitoring subsystem to start the detection of the spatial resource of the target conference room according to the reserved time of the target conference room in the conference room reservation information, includes: and controlling a corresponding monitoring subsystem, detecting space resources of the target conference room at a certain time interval within the reserved time of the target conference room so as to detect whether personnel enter the target conference room, and acquiring a detection result returned by the monitoring subsystem.
In some embodiments, step 34, sending, by the meeting room reservation system, a prompt message to the corresponding user terminal, and/or instructing, by the monitoring server, the meeting room reservation system to release the resource of the target meeting room includes: if the detection result is that the person is late and does not enter the target meeting room after the meeting starts to exceed a certain time T1, sending prompt information to the corresponding user terminal; and/or if the detection result is that the person arrives late and does not enter the target conference room after the conference starts for a certain time T2, releasing the resources of the target conference room, wherein T2 is more than T1.
In some embodiments, step 34, sending, by the meeting room reservation system, a prompt message to the corresponding user terminal, and/or instructing, by the monitoring server, the meeting room reservation system to release the resource of the target meeting room includes: if the detection result is that the person leaves the field midway and the leaving time exceeds a certain time T3, sending prompt information to the corresponding user terminal; and/or if the detection result is that the person leaves the conference halfway and the leaving time exceeds a certain time T4, releasing the resources of the target conference room, wherein T4 is more than T3.
In some embodiments, the conference room reservation information includes a conference room reservation record, information to revoke a conference room reservation, and information to end a conference in advance.
In some embodiments, the monitoring subsystem performs spatial resource detection for the target conference room using an infrared sensor-based spatial detection technique.
In some embodiments, the method further comprises:
the monitoring server acquires preset service logic from a conference room reservation system in advance, wherein the service logic comprises the following steps: late time setting, mid-way field leaving setting, and non-detection time period setting.
The conference room resource management method provided by the embodiment of the invention is introduced above.
The invention will be further described below with reference to a specific application scenario.
Referring to fig. 4, the service logic sets the conference to start 10 minutes and to arrive late, sends a reminder, and automatically releases the resource 15 minutes after the conference starts, and sets a 20-minute reminder halfway away, and automatically releases the resource 30 minutes after the conference leaves. The specific working logic is as follows:
confirming a meeting reservation order (i.e., reservation recording or reservation information) in a meeting room reservation system or an OA embedded in the meeting room reservation system;
a monitoring server (a conference room monitoring system server) acquires reservation information of a conference room and indicates a conference room monitoring subsystem to start detection;
detecting (detecting) for the 5 th minute for the 1 st time, wherein the detection result is that no person exists in the conference room, and reporting the detection result to a conference room reservation system after the monitoring server obtains the detection result;
detecting for the 2 nd 5 th time, wherein the detection result is that no person exists in the conference room, the monitoring server reports the detection result to a conference room reservation system after acquiring the detection result, and the conference room reservation system sends prompt information to remind the participants to enter the conference room as soon as possible and start to recall;
and detecting for the 3 rd time and 5 minutes, if the detection result is that no person exists in the conference room, reporting the detection result to a conference room reservation system by the monitoring server, directly releasing the conference room resource without sending prompt information by the conference room reservation system, and reserving the conference room by other personnel at the moment.
And (5) detecting for the 3 rd time in 5 minutes, and if the detection result is that someone exists in the conference room, reporting the detection result to a conference room reservation system after the monitoring server obtains the detection result.
......
And detecting for the Nth 5 minutes, if the detection result is that no person exists in the conference room and no person exists in the 4 th continuous detection, reporting the detection result to a conference room reservation system by the monitoring server, releasing the conference room resource by the conference room reservation system, and reserving the conference room by other people from the moment.
And (6) ending.
To sum up, the embodiment of the present invention provides a conference room resource management method and system, and by adopting the above technical solution, the following technical effects are achieved:
the monitoring server is used for controlling the monitoring subsystem to detect space resources of the conference room, whether personnel exist in the space of the conference room is judged, and sending of prompt information and/or resource release are/is carried out according to a preset service logic according to a detection result, so that the management difficulty of shared resources is reduced, automatic release management of the conference room resources is realized, and the utilization rate of the conference room resources is improved.
In the above embodiments, the descriptions of the respective embodiments have respective emphasis, and for parts that are not described in detail in a certain embodiment, reference may be made to the related descriptions of other embodiments.
The above embodiments are only used to illustrate the technical solution of the present invention, and not to limit the same; those of ordinary skill in the art will understand that: the technical solutions described in the above embodiments may still be modified, or some technical features may be equivalently replaced; and such modifications or substitutions do not depart from the spirit and scope of the corresponding technical solutions of the embodiments of the present invention.
Claims (9)
1. A conference room resource management method is characterized by being used for a conference room resource management system, wherein the conference room resource management system comprises a conference room reservation system, a monitoring server communicated with the conference room reservation system and a plurality of monitoring subsystems communicated with the monitoring server; the method comprises the following steps:
the monitoring server acquires meeting room reservation information from a meeting room reservation system;
the monitoring server controls a corresponding monitoring subsystem to start space resource detection of a target conference room according to the appointment time of the day mark conference room in the conference room preset information based on preset service logic;
the monitoring server acquires a detection result returned by the monitoring subsystem and reports the detection result to the conference room reservation system;
if the detection result is that the personnel who reserve the target conference room do not use the target conference room according to the reserved time, the conference room reservation system sends prompt information to the corresponding user terminal, and/or the monitoring server indicates the conference room reservation system to release resources of the target conference room.
2. The method of claim 1, further comprising:
the monitoring server counts the credit status of the reservation personnel according to the reservation information and the actual use condition of the conference room, reports the statistical result to the reservation system of the conference room, and the reservation system of the conference room implements a special management strategy on the personnel with the credit status not meeting the requirement according to the statistical result.
3. The method of claim 1, wherein controlling the corresponding monitoring subsystem to initiate spatial resource probing of the target conference room according to the scheduled time of the target conference room in the conference room reservation information comprises:
and controlling a corresponding monitoring subsystem, detecting space resources of the target conference room at a certain time interval within the reserved time of the target conference room so as to detect whether personnel enter the target conference room, and acquiring a detection result returned by the monitoring subsystem.
4. The method of claim 1, wherein if the detection result is that the person who reserved the target conference room does not use the target conference room according to the reserved time, sending a prompt message to the corresponding user terminal by the conference room reservation system, and/or instructing the conference room reservation system to release resources of the target conference room by the monitoring server comprises:
if the detection result is that the person is late and does not enter the target meeting room after the meeting starts to exceed a certain time T1, sending prompt information to the corresponding user terminal; and/or the presence of a gas in the gas,
and if the detection result is that the person arrives late and does not enter the target conference room after the conference starts for a certain time T2, releasing the resources of the target conference room, wherein T2 is more than T1.
5. The method of claim 1, wherein sending, by the conference room reservation system, a prompt message to the corresponding user terminal, and/or instructing, by the monitoring server, the conference room reservation system to perform resource release for the target conference room comprises:
if the detection result is that the person leaves the field midway and the leaving time exceeds a certain time T3, sending prompt information to the corresponding user terminal; and/or the presence of a gas in the gas,
and if the detection result is that the personnel leaves the meeting room halfway and the leaving time exceeds a certain time T4, releasing the resources of the target meeting room, wherein T4 is more than T3.
6. The method of claim 1,
the conference room reservation information includes a conference room reservation record, information for revoking the conference room reservation, and information for ending the conference in advance.
7. The method of claim 1,
the monitoring subsystem detects the space resources of the target conference room by using a space detection technology based on an infrared sensing technology or a microwave technology.
8. The method of claim 1, further comprising:
the monitoring server acquires preset service logic from a conference room reservation system in advance, wherein the service logic comprises the following steps: late time setting, mid-way field leaving setting, and non-detection time period setting.
9. A meeting room resource management system comprising a meeting room reservation system, a monitoring server in communication with the meeting room reservation system, and a plurality of monitoring subsystems in communication with the monitoring server, wherein:
the conference room reservation system is used for providing conference room reservation information to the monitoring server and acquiring a detection result returned by the monitoring server;
the monitoring server is used for acquiring conference room reservation information from the conference room reservation system, controlling the corresponding monitoring subsystem to start space resource detection of a target conference room according to the reservation time of the target conference room in the conference room reservation information based on preset service logic, acquiring a detection result returned by the monitoring subsystem, and reporting the detection result to the conference room reservation system;
the monitoring subsystem is used for detecting space resources of the target conference room under the control of the monitoring server and returning a detection result;
and the conference room reservation system is also used for sending prompt information to the corresponding user terminal and/or releasing resources to the target conference room according to the indication of the monitoring server if the detection result is that the personnel reserving the target conference room do not use the target conference room according to the reserved time.
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| CN112288113A (en) * | 2020-10-29 | 2021-01-29 | 维沃移动通信有限公司 | Conference room resource management method and device and electronic equipment |
| CN113162777A (en) * | 2021-05-08 | 2021-07-23 | 上海明略人工智能(集团)有限公司 | Notification message generation method and device, electronic device and storage medium |
| CN114167737A (en) * | 2021-11-15 | 2022-03-11 | 广州市迪士普音响科技有限公司 | Control method for automatically adjusting meeting room environment and intelligent sensing meeting system |
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