WO2016194438A1 - Information management system and information management method - Google Patents

Information management system and information management method Download PDF

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WO2016194438A1
WO2016194438A1 PCT/JP2016/058544 JP2016058544W WO2016194438A1 WO 2016194438 A1 WO2016194438 A1 WO 2016194438A1 JP 2016058544 W JP2016058544 W JP 2016058544W WO 2016194438 A1 WO2016194438 A1 WO 2016194438A1
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information
unit
document
image
reference information
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PCT/JP2016/058544
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French (fr)
Japanese (ja)
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結城　明
吉彦 新井
貴博 南
康英 佐藤
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京セラドキュメントソリューションズ株式会社
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Publication of WO2016194438A1 publication Critical patent/WO2016194438A1/en

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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F40/00—Handling natural language data
    • G06F40/10—Text processing
    • G06F40/12—Use of codes for handling textual entities

Definitions

  • the present invention relates to an information management system and an information management method for reliably and easily acquiring information on a link destination.
  • Patent Documents 1 and 2 Conventionally, there are document management apparatuses as described in Patent Documents 1 and 2.
  • the processing unit includes a reference document detection unit, a relevance determination unit, an output unit, and a headline storage unit.
  • the reference document detection unit analyzes the content (text) of the document specified by the user and checks whether another document is being referenced. Whether or not there is a reference to another document is checked based on whether or not the headline stored in the headline storage unit exists in the text. If there are other documents that are referred to, the relevance determination unit reads out the reference destination document from the document group, analyzes the text, checks whether the reference source document is referenced, and determines the relevance level. Determine.
  • the related document of the specified document is not a document managed by a special document management system, it is possible to easily search for a related document that complements the document in terms of content.
  • the document management apparatus of Patent Document 2 includes a document creation unit, a document storage area for storing a document created by the document creation unit, a document number attachment unit for attaching a document number to a document stored in the document storage area, and a document storage A document list display section that displays a list of documents stored in the area, a cited document number acquisition section that acquires the document number of the document that was cited when the document was created, and a quotation that attaches the document number of the document that was cited to the created document A document number attachment unit, and a citation history display unit for displaying the citation relationship at a glance by connecting the icon of the citation document and the icon of the cited document based on the attached citation document number with an arrow or a line. Yes.
  • the problem to be solved by the present invention is that if a link destination that has existed until then suddenly disappears, related documents that could be searched until then cannot be searched.
  • the present invention provides a reading unit that reads an image from a document, in order to make it possible to reliably and easily acquire reference information that can be acquired based on designation information even when a link destination that has existed suddenly does not exist.
  • a detection unit that detects a character string from the read image, a specification information acquisition unit that acquires specification information from the detected character string, and a reference that records reference information that can be acquired based on the acquired specification information in a specific place
  • An information management system comprising: an information storage unit; and a link information adding unit that adds link information of the specific location to the image.
  • the present invention also reads an image from a document, detects a character string from the read image, acquires designation information from the detected character string, and specifies reference information that can be obtained based on the obtained designation information.
  • the information management method is characterized in that the information is recorded in a place and the link information of the specific place is added to the image.
  • the reference information copied to a specific location can be browsed by reading the link information of the specific location added to the image.
  • Example 1 It is a functional block diagram of an information management system.
  • Example 1 It is a block diagram of an information management system.
  • Example 1 It is a chart which shows a database.
  • Example 1 It is explanatory drawing explaining an effect
  • Example 1 It is a flowchart of an information management system.
  • Example 1 It is a flowchart of an information management system. (Example 2)
  • the reading unit that reads an image from a document and the above-described reading
  • a detection unit that detects a character string from an image, a specified information acquisition unit that acquires specified information from the detected character string, and a reference that copies reference information that can be acquired based on the acquired specified information to a folder created in the cloud This is realized by including an information storage unit and a link information addition unit for adding link information of the folder to the image.
  • FIG. 1 is a functional block diagram of the information management system
  • FIG. 2 is a configuration diagram of the information management system
  • FIG. 3 is a chart showing a database.
  • the information management system 1 includes a reading unit 3, a detection unit 5, a specified information acquisition unit 7, a reference information storage unit 9, a link information addition unit 10, an update information acquisition unit 11, and an information update unit 12. I have.
  • the reading unit 3 is a scanner that reads an image from a document.
  • the reading unit 3 reads image information from a printed image on a sheet by, for example, a scanner unit of an image forming apparatus described later.
  • the detection unit 5 detects a character string from the read image, and is configured, for example, by a cloud image recognition unit described later.
  • the specified information acquisition unit 7 acquires specified information from the detected character string, and is configured by, for example, a cloud image recognition unit described later.
  • the reference information storage unit 9 copies reference information that can be acquired based on the acquired designation information to a specific location, and is configured by, for example, a cloud document management unit and a storage unit described later.
  • the link information adding unit 10 adds link information of a specific place to the read image, and is configured by, for example, a cloud barcode management unit described later.
  • the update information acquisition unit 11 acquires updated reference information when the reference information acquired based on the specified information is updated, and is configured by, for example, a cloud e-mail management unit described later.
  • the information update unit 12 updates the existing reference document in the reference information storage unit 9 to the updated reference information, and is configured by, for example, a cloud document management unit and a storage unit described later.
  • the printing apparatus 13 includes a multifunction peripheral and includes a scanner unit as a reading unit that reads an image and an image forming unit that forms an image and prints it out.
  • the printing apparatus 13 has a function of transmitting the read image to the cloud 15.
  • the document management server 19 and the storage unit 21 function as the reference information storage unit 9 and have a circuit that copies the reference information to a specific location. That is, the document management server 19 searches the URL and document name, and if a target reference document exists as reference information, creates a new folder in the storage unit 21 as a specific location, and copies the reference document to this folder. .
  • the specific location is not limited to a folder newly created in the cloud as long as the location can be specified by link information.
  • a plurality of reference documents in the same website can be aggregated and copied to a folder whose location can be specified by link information, or a plurality of reference documents in different websites can be aggregated and copied.
  • the e-mail management server 20 has a circuit that transmits its e-mail address to a target website and receives an e-mail with an updated reference document attached when the reference document is updated on the website.
  • the website is executing a service for sending an e-mail with an attachment of an updated reference document when the reference document is updated.
  • An update information acquisition server is installed instead of or in addition to the e-mail management server 20, and instead of sending and receiving e-mails, the update information acquisition server constantly monitors the website and updates the reference document. At this time, the updated reference acquisition server may receive the updated reference document.
  • the email management server 20 functions as the update information acquisition unit 11, for example, acquires an updated reference document attached to the email, and the document management server 19 and the storage unit 21
  • the information updating unit 12 functions to update the existing reference document in the folder to the updated reference document. This update deletes the previous reference document to be updated. However, all existing reference documents may be left and the updated reference document may be positioned as the latest and copied.
  • the barcode management server 23 functions as the link information adding unit 10 and has a circuit that creates a barcode as link information of a folder, transmits it to the printing apparatus 13, and adds it to the image information.
  • the link information may be associated with a specific place such as a folder, and a matrix type two-dimensional code or other information may be embedded in the image information as link information.
  • the storage unit 21 is composed of a storage device such as a hard disk drive (HDD), and the data stored in the storage unit 21 is as shown in FIG. 3, for example.
  • the relationship between the barcode, the file name (reference document name), and the thumbnail image is recorded for each folder.
  • the folder A is associated with the file name “link A” with a barcode indicating link information to the folder A and a cover thumbnail image of the reference document link A.
  • a barcode indicating link information to the folder A and a thumbnail image of the cover of the reference document A are associated with the file name “document A”.
  • a barcode indicating link information to the folder B and a thumbnail image of the cover of the reference document B are associated with the file name “document B”.
  • FIG. 4 is an explanatory diagram for explaining the operation.
  • the image obtained by reading the document 27 by the printing apparatus 13 is transmitted to the cloud 15, and the image recognition server 17 detects the character string from the transmitted read image and detects it.
  • the document name and URL are acquired from the character string.
  • the document management server 19 searches the URL and the document name, and if there is a target reference document as reference information, creates a folder 29 in the storage unit 21 and copies the reference document to this folder.
  • the printing device 13 prints out a copy 31 to which a barcode and a thumbnail image are added by printout.
  • the user can determine the type of the reference document to be browsed by looking at the thumbnail image of the copy.
  • the user can view and acquire information in the folder 29 of the cloud 15 indicated by the barcode recognition unit of the mobile terminal 33 by photographing the barcode with the mobile terminal 33.
  • the existing reference information 37 in the folder 29 is updated to the updated reference information 35.
  • FIG. 5 is a flowchart of the information management system.
  • step S1 (hereinafter, step S is abbreviated as “S”), the original 27 is read by the printing apparatus 13 by “original reading”. The read image is transmitted to the cloud 15.
  • the image recognition server 17 detects the character string from the read image as described above based on “document name, URL recognition”, and proceeds to S3.
  • the image recognition server 17 tries to acquire the document name and URL by “whether the document name and URL exist?”. If the document name and URL do not exist (NO), the process proceeds to S4 and if present ( YES), the process proceeds to S5.
  • the barcode management server 23 determines whether the copy is the first copy or update based on “Is the first copy?”. If it is determined that the copy is an update (NO), the process ends and the copy is the first copy. If it is determined (YES), the process proceeds to S8.
  • the barcode management server 23 creates a barcode
  • the thumbnail management server 25 creates a thumbnail image, transmits it to the printing apparatus 13 and adds it to the image information, and the process ends. .
  • the e-mail management server 20 receives the e-mail transmitted from the website side as in S9 and S10. An updated reference document is attached to the e-mail. Based on the updated reference document, the document management server 19 performs the process of S6 to update the reference document.
  • the printing apparatus 13 prints out a copy 31 to which a barcode and a thumbnail image are added by printout, and the user can obtain a copy 31 as shown in FIG.
  • the copy 31 is not limited to the printing device 13 and can be obtained by transmitting image information to the client PC and using another printer or the like.
  • the user can browse and acquire the reference document in the folder 29 of the cloud 15 indicated by the barcode recognition unit of the mobile terminal 33 by photographing the barcode with the mobile terminal 33.
  • FIG. 6 is a flowchart of the information management system according to the second embodiment. In addition, it is the same as that of the flowchart of FIG. 5 fundamentally, and the same code
  • S12 is newly added, a determination of “access?” Is performed, and if browsing is performed (YES), the process proceeds to S6, updating is performed, and browsing is not performed (NO) ), The process is terminated, and unnecessary updates are omitted.
  • a threshold value may be set for the number of accesses, for example, updating when there are three or more accesses. Even if there is access, it is possible to omit updating of reference documents that are rarely used.

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Abstract

Provided is an information management system which enables easy and certain acquisition of reference information which can be acquired on the basis of specification information, even if an existing link destination suddenly disappears. The information management system is provided with: a reading unit (3) which reads an image; a detection unit (5) which detects a character string from the image; a specification information acquisition unit (7) which acquires specification information from the character string; a reference information storage unit (9) which stores, in a particular location, reference information that can be acquired on the basis of the acquired specification information; and a link information attachment unit (10) which attaches link information of the particular location to the image. Reference information copied to the particular location can be viewed by reading the link information of the particular location attached to the image. The link information can also be a matrix-type two-dimensional code. The information management system may also be provided with: an update information acquisition unit which acquires post-update reference information when the reference information acquired on the basis of the specification information is updated; and an information update unit which updates the reference information of the reference information storage unit to the post-update reference information.

Description

情報管理システム及び情報管理方法Information management system and information management method
　本発明は、リンク先の情報取得を確実且つ容易にするための情報管理システム及び情報管理方法に関する。 The present invention relates to an information management system and an information management method for reliably and easily acquiring information on a link destination.
　従来、特許文献１、２に記載のような文書管理装置がある。 Conventionally, there are document management apparatuses as described in Patent Documents 1 and 2.
　特許文献１の文書管理装置は、処理部が、参照文書検出部、関連度判定部、出力部、見出し記憶部を備えている。参照文書検出部は、利用者によって指定された文書の内容（本文）を解析し、他の文書を参照していないかを調べる。他の文書への参照の有無は、見出し記憶部に記憶されている見出しが本文に存在するかによって調べる。参照している他の文書がある場合には、関連度判定部が文書群から、その参照先の文書を読み出して、本文を解析し、参照元の文書を参照しているかを調べ、関連度を判定する。 In the document management apparatus of Patent Document 1, the processing unit includes a reference document detection unit, a relevance determination unit, an output unit, and a headline storage unit. The reference document detection unit analyzes the content (text) of the document specified by the user and checks whether another document is being referenced. Whether or not there is a reference to another document is checked based on whether or not the headline stored in the headline storage unit exists in the text. If there are other documents that are referred to, the relevance determination unit reads out the reference destination document from the document group, analyzes the text, checks whether the reference source document is referenced, and determines the relevance level. Determine.
　したがって、指定した文書の関連文書が特別な文書管理システムに管理されている文書でなくとも、その文書を内容的に補完する関連文書を容易に検索できる。 Therefore, even if the related document of the specified document is not a document managed by a special document management system, it is possible to easily search for a related document that complements the document in terms of content.
　特許文献２の文書管理装置は、文書作成部と、文書作成部で作成した文書を記憶する文書記憶領域と、文書記憶領域に記憶する文書に文書番号を添付する文書番号添付部と、文書記憶領域に記憶されている文書を一覧表示する文書一覧表示部と、文書作成時に引用した文書の文書番号を取得する引用文書番号取得部と、作成した文書に引用した文書の文書番号を添付する引用文書番号添付部と、添付された引用文書番号に基づき引用側文書のアイコンと引用した文書のアイコンとを矢印または線で結び引用関係を一目で分かるように表示する引用履歴表示部とを備えている。 The document management apparatus of Patent Document 2 includes a document creation unit, a document storage area for storing a document created by the document creation unit, a document number attachment unit for attaching a document number to a document stored in the document storage area, and a document storage A document list display section that displays a list of documents stored in the area, a cited document number acquisition section that acquires the document number of the document that was cited when the document was created, and a quotation that attaches the document number of the document that was cited to the created document A document number attachment unit, and a citation history display unit for displaying the citation relationship at a glance by connecting the icon of the citation document and the icon of the cited document based on the attached citation document number with an arrow or a line. Yes.
　したがって、文書中の記載内容を確認する際に、その文書内容を記述した時に引用した文書を簡単かつ迅速に検索し参照することができる。 Therefore, when checking the description in the document, it is possible to easily and quickly search and refer to the document cited when the document content is described.
　しかし、何れも、今まで存在したリンク先が突然存在しなくなれば、それまで検索できていた関連文書が検索できないという問題があった。 However, in any case, if the existing link destination suddenly disappeared, there was a problem that related documents that could be searched until then could not be searched.
特開２００９－８７０６１号公報JP 2009-87061 A 特開２００４－１４５７４３号公報JP 2004-145743 A
　本発明が解決しようとする問題点は、今まで存在したリンク先が突然存在しなくなれば、それまで検索できていた関連文書が検索できなくなる点である。 The problem to be solved by the present invention is that if a link destination that has existed until then suddenly disappears, related documents that could be searched until then cannot be searched.
　本発明は、今まで存在したリンク先が突然存在しなくなっても、指定情報に基づいて取得できる参照情報を確実且つ容易に取得できることを可能にするため、原稿から画像を読み取る読取部と、前記読み取った画像から文字列を検知する検知部と、前記検知した文字列から指定情報を取得する指定情報取得部と、前記取得した指定情報に基づいて取得できる参照情報を特定の場所に記録する参照情報記憶部と、前記特定の場所のリンク情報を前記画像に付加するリンク情報付加部とを備えたことを特徴とする情報管理システムである。 The present invention provides a reading unit that reads an image from a document, in order to make it possible to reliably and easily acquire reference information that can be acquired based on designation information even when a link destination that has existed suddenly does not exist. A detection unit that detects a character string from the read image, a specification information acquisition unit that acquires specification information from the detected character string, and a reference that records reference information that can be acquired based on the acquired specification information in a specific place An information management system comprising: an information storage unit; and a link information adding unit that adds link information of the specific location to the image.
　また、本発明は、原稿から画像を読み取り、前記読み取った画像から文字列を検知し、前記検知した文字列から指定情報を取得し、前記取得した指定情報に基づいて取得できる参照情報を特定の場所に記録して、前記特定の場所のリンク情報を前記画像に付加することを特徴とする情報管理方法である。 The present invention also reads an image from a document, detects a character string from the read image, acquires designation information from the detected character string, and specifies reference information that can be obtained based on the obtained designation information. The information management method is characterized in that the information is recorded in a place and the link information of the specific place is added to the image.
　本発明によれば、画像に付加された特定の場所のリンク情報を読み取ることで特定の場所にコピーした参照情報を閲覧することができる。 According to the present invention, the reference information copied to a specific location can be browsed by reading the link information of the specific location added to the image.
情報管理システムの機能ブロック図である。（実施例１）It is a functional block diagram of an information management system. Example 1 情報管理システムの構成図である。（実施例１）It is a block diagram of an information management system. Example 1 データベースを示す図表である。（実施例１）It is a chart which shows a database. Example 1 作用を説明する説明図である。（実施例１）It is explanatory drawing explaining an effect | action. Example 1 情報管理システムのフローチャートである。（実施例１）It is a flowchart of an information management system. Example 1 情報管理システムのフローチャートである。（実施例２）It is a flowchart of an information management system. (Example 2)
　今まで存在したリンク先が突然存在しなくなっても、指定情報に基づいて取得できる参照情報を確実且つ容易に取得できることを可能にするという目的を、原稿から画像を読み取る読取部と、前記読み取った画像から文字列を検知する検知部と、前記検知した文字列から指定情報を取得する指定情報取得部と、前記取得した指定情報に基づいて取得できる参照情報をクラウドに作成したフォルダーにコピーする参照情報記憶部と、前記フォルダーのリンク情報を前記画像に付加するリンク情報付加部とを備えたことにより実現した。 For the purpose of making it possible to reliably and easily acquire reference information that can be acquired based on designated information even when a link destination that has existed suddenly does not exist, the reading unit that reads an image from a document and the above-described reading A detection unit that detects a character string from an image, a specified information acquisition unit that acquires specified information from the detected character string, and a reference that copies reference information that can be acquired based on the acquired specified information to a folder created in the cloud This is realized by including an information storage unit and a link information addition unit for adding link information of the folder to the image.
［情報管理システム］
　図１は、情報管理システムの機能ブロック図、図２は、情報管理システムの構成図、図３は、データベースを示す図表である。 [Information management system]
FIG. 1 is a functional block diagram of the information management system, FIG. 2 is a configuration diagram of the information management system, and FIG. 3 is a chart showing a database.
　図１のように、情報管理システム１は、読取部３と検知部５と指定情報取得部７と参照情報記憶部９とリンク情報付加部１０と更新情報取得部１１と情報更新部１２とを備えている。 As shown in FIG. 1, the information management system 1 includes a reading unit 3, a detection unit 5, a specified information acquisition unit 7, a reference information storage unit 9, a link information addition unit 10, an update information acquisition unit 11, and an information update unit 12. I have.
　読取部３は、原稿から画像を読み取るスキャナーである。読取部３は、例えば、後述の画像形成装置のスキャナー部により、用紙の印刷画像から画像情報を読み取る。 The reading unit 3 is a scanner that reads an image from a document. The reading unit 3 reads image information from a printed image on a sheet by, for example, a scanner unit of an image forming apparatus described later.
　検知部５は、読み取った画像から文字列を検知するものであり、例えば、後述のクラウドの画像認識部が構成する。 The detection unit 5 detects a character string from the read image, and is configured, for example, by a cloud image recognition unit described later.
　指定情報取得部７は、検知した文字列から指定情報を取得するものであり、例えば、後述のクラウドの画像認識部が構成する。 The specified information acquisition unit 7 acquires specified information from the detected character string, and is configured by, for example, a cloud image recognition unit described later.
　参照情報記憶部９は、取得した指定情報に基づいて取得できる参照情報を特定の場所にコピーするものであり、例えば、後述のクラウドの文書管理部及び記憶部が構成する。 The reference information storage unit 9 copies reference information that can be acquired based on the acquired designation information to a specific location, and is configured by, for example, a cloud document management unit and a storage unit described later.
　リンク情報付加部１０は、特定の場所のリンク情報を読み取った画像に付加するものであり、例えば、後述のクラウドのバーコード管理部が構成する。 The link information adding unit 10 adds link information of a specific place to the read image, and is configured by, for example, a cloud barcode management unit described later.
　更新情報取得部１１は、指定情報に基づいて取得する参照情報に更新があったとき更新された参照情報を取得するものであり、例えば、後述のクラウドのｅメール管理部が構成する。 The update information acquisition unit 11 acquires updated reference information when the reference information acquired based on the specified information is updated, and is configured by, for example, a cloud e-mail management unit described later.
　情報更新部１２は、参照情報記憶部９の既存の参照文書を更新後の参照情報に更新するものであり、例えば、後述のクラウドの文書管理部及び記憶部が構成する。 The information update unit 12 updates the existing reference document in the reference information storage unit 9 to the updated reference information, and is configured by, for example, a cloud document management unit and a storage unit described later.
　図２のように、印刷装置１３が、クラウド１５にインターネット接続されており、クラウド１５には、画像認識サーバー１７、文書管理サーバー１９、ｅメール管理サーバー２０、記憶部２１、バーコード管理サーバー２３、サムネイル管理サーバー２５が設けられている。 As shown in FIG. 2, the printing apparatus 13 is connected to the cloud 15 via the Internet. The cloud 15 includes an image recognition server 17, a document management server 19, an e-mail management server 20, a storage unit 21, and a barcode management server 23. A thumbnail management server 25 is provided.
　印刷装置１３は、複合機で構成され、画像読み取りを行う読取部としてのスキャナー部、画像形成を行い印刷出力する画像形成部を備えている。印刷装置１３は、読み取った画像をクラウド１５に送信する機能を有する。 The printing apparatus 13 includes a multifunction peripheral and includes a scanner unit as a reading unit that reads an image and an image forming unit that forms an image and prints it out. The printing apparatus 13 has a function of transmitting the read image to the cloud 15.
　画像認識サーバー１７は、検知部５として機能し、印刷装置１３から送信された読み取り画像から文字列を検知する回路を有する。画像認識サーバー１７は、例えば、ＯＣＲ技術を用いて文字列を検知する。また、画像認識サーバー１７は、指定情報取得部７として機能し、検知した文字列から指定情報を取得する回路を有する。指定情報は、ウエブサイトに存在する参照文書の文書名、ウエブサイトのＵＲＬなどであり、用紙の印刷画像に記載されているものである。 The image recognition server 17 functions as the detection unit 5 and includes a circuit that detects a character string from the read image transmitted from the printing apparatus 13. The image recognition server 17 detects a character string using, for example, OCR technology. In addition, the image recognition server 17 functions as the designation information acquisition unit 7 and has a circuit that acquires the designation information from the detected character string. The designation information includes the document name of the reference document existing on the website, the URL of the website, and the like, which are described in the print image of the paper.
　文書管理サーバー１９及び記憶部２１は、参照情報記憶部９として機能し、参照情報を特定の場所にコピーする回路を有する。つまり、文書管理サーバー１９は、ＵＲＬ及び文書名を検索し、参照情報として対象の参照文書が存在すれば記憶部２１にフォルダーを特定の場所として新たに作成し、このフォルダーに参照文書をコピーする。なお、特定の場所は、リンク情報により場所を特定できればよく、クラウドに新たに作成したフォルダーに限るものではない。 The document management server 19 and the storage unit 21 function as the reference information storage unit 9 and have a circuit that copies the reference information to a specific location. That is, the document management server 19 searches the URL and document name, and if a target reference document exists as reference information, creates a new folder in the storage unit 21 as a specific location, and copies the reference document to this folder. . The specific location is not limited to a folder newly created in the cloud as long as the location can be specified by link information.
　なお、リンク情報により場所を特定できるフォルダーには、同一ウエブサイト内の複数の参照文書を集約してコピーし、或いは異なるウエブサイトの複数の参照文書を集約してコピーすることもできる。 In addition, a plurality of reference documents in the same website can be aggregated and copied to a folder whose location can be specified by link information, or a plurality of reference documents in different websites can be aggregated and copied.
　ｅメール管理サーバー２０は、自身のｅメールアドレスを対象のウエブサイトに送信し、ウエブサイトで参照文書の更新があったとき更新された参照文書の添付があるｅメールを受信する回路を有する。ここで、ウエブサイトは、参照文書の更新があったとき更新された参照文書の添付があるｅメールを送信するサービスを実行しているものとする。 The e-mail management server 20 has a circuit that transmits its e-mail address to a target website and receives an e-mail with an updated reference document attached when the reference document is updated on the website. Here, it is assumed that the website is executing a service for sending an e-mail with an attachment of an updated reference document when the reference document is updated.
　なお、ｅメール管理サーバー２０に代えて、或いは追加して更新情報取得サーバーを設置し、ｅメールの送受信に代えて、更新情報取得サーバーがウエブサイトを常時監視し、参照文書の更新があったとき、更新された参照文書を更新情報取得サーバーが受け取るようにしても良い。 An update information acquisition server is installed instead of or in addition to the e-mail management server 20, and instead of sending and receiving e-mails, the update information acquisition server constantly monitors the website and updates the reference document. At this time, the updated reference acquisition server may receive the updated reference document.
　また、本実施例では、ｅメール管理サーバー２０は、更新情報取得部１１として機能し、例えば、ｅメールに添付された更新後の参照文書を取得し、さらに文書管理サーバー１９及び記憶部２１は、情報更新部１２として機能し、フォルダー内の既存の参照文書を、更新後の参照文書に更新する。この更新により更新対象の以前の参照文書は消去される。但し、既存の参照文書を全て残し、更新後の参照文書を最新のものとして位置付け、コピーするようにしてもよい。 In this embodiment, the email management server 20 functions as the update information acquisition unit 11, for example, acquires an updated reference document attached to the email, and the document management server 19 and the storage unit 21 The information updating unit 12 functions to update the existing reference document in the folder to the updated reference document. This update deletes the previous reference document to be updated. However, all existing reference documents may be left and the updated reference document may be positioned as the latest and copied.
　バーコード管理サーバー２３は、リンク情報付加部１０として機能し、フォルダーのリンク情報としてのバーコードを作成し、印刷装置１３に送信して画像情報に付加する回路を有する。リンク情報としては、フォルダー等の特定の場所に関連付けられればよく、マトリクス型二次元コード、又はその他の情報をリンク情報として画像情報に埋め込むこともできる。 The barcode management server 23 functions as the link information adding unit 10 and has a circuit that creates a barcode as link information of a folder, transmits it to the printing apparatus 13, and adds it to the image information. The link information may be associated with a specific place such as a folder, and a matrix type two-dimensional code or other information may be embedded in the image information as link information.
　サムネイル管理サーバー２５は、付加構成であり、参照文書の表紙等のサムネイル画像を作成し、印刷装置１３に送信して画像情報に付加する回路を有する。サムネイル画像により参照文書の種類を判別し易くなる。 The thumbnail management server 25 has an additional configuration, and includes a circuit that creates a thumbnail image such as a cover of a reference document, transmits the thumbnail image to the printing apparatus 13, and adds it to the image information. It becomes easy to distinguish the type of the reference document from the thumbnail image.
　記憶部２１は、ハードディスクドライブ（ＨＤＤ）などの記憶デバイスで構成され、この記憶部２１に記憶されているデータは、例えば図３のようになっている。図３のように、フォルダーごとに、バーコード、ファイル名（参照文書名）、サムネイル画像の関係が記録されている。図３の例では、フォルダーＡには、ファイル名「リンクＡ」に対して、フォルダーＡへのリンク情報を示すバーコードと参照文書リンクＡの表紙サムネイル画像が関連付けられている。また、フォルダーＡには、ファイル名「文書Ａ」に対して、フォルダーＡへのリンク情報を示すバーコードと参照文書Ａの表紙のサムネイル画像が関連付けられている。また、フォルダーＢには、ファイル名「文書Ｂ」に対して、フォルダーＢへのリンク情報を示すバーコードと参照文書Ｂの表紙のサムネイル画像が関連付けられている。 The storage unit 21 is composed of a storage device such as a hard disk drive (HDD), and the data stored in the storage unit 21 is as shown in FIG. 3, for example. As shown in FIG. 3, the relationship between the barcode, the file name (reference document name), and the thumbnail image is recorded for each folder. In the example of FIG. 3, the folder A is associated with the file name “link A” with a barcode indicating link information to the folder A and a cover thumbnail image of the reference document link A. Further, in the folder A, a barcode indicating link information to the folder A and a thumbnail image of the cover of the reference document A are associated with the file name “document A”. Further, in the folder B, a barcode indicating link information to the folder B and a thumbnail image of the cover of the reference document B are associated with the file name “document B”.
　図４は、作用を説明する説明図である。 FIG. 4 is an explanatory diagram for explaining the operation.
　図１、図２、図４のように、印刷装置１３で原稿２７を読み取った画像は、クラウド１５に送信され、画像認識サーバー１７が、送信された読み取り画像から文字列を検知し、検知した文字列から文書名及びＵＲＬを取得する。 As shown in FIGS. 1, 2, and 4, the image obtained by reading the document 27 by the printing apparatus 13 is transmitted to the cloud 15, and the image recognition server 17 detects the character string from the transmitted read image and detects it. The document name and URL are acquired from the character string.
　文書管理サーバー１９は、ＵＲＬ及び文書名を検索し、参照情報として対象の参照文書が存在すれば記憶部２１にフォルダー２９を作成し、このフォルダーに参照文書をコピーする。 The document management server 19 searches the URL and the document name, and if there is a target reference document as reference information, creates a folder 29 in the storage unit 21 and copies the reference document to this folder.
　バーコード管理サーバー２３は、バーコードを作成し、サムネイル管理サーバー２５は、参照文書の表紙等のサムネイル画像を作成し、作成されたバーコード及びサムネイル画像が印刷装置１３に送信されて画像情報に付加される。 The barcode management server 23 creates a barcode, and the thumbnail management server 25 creates a thumbnail image such as a cover of a reference document, and the created barcode and thumbnail image are transmitted to the printing device 13 to be image information. Added.
　印刷装置１３は、印刷出力によりバーコード及びサムネイル画像の付加された複写３１を印刷出力する。 The printing device 13 prints out a copy 31 to which a barcode and a thumbnail image are added by printout.
　したがって、ユーザーは、複写のサムネイル画像を見ることで閲覧する参照文書の種類を判別することができる。 Therefore, the user can determine the type of the reference document to be browsed by looking at the thumbnail image of the copy.
　また、ユーザーは、モバイル端末３３によりバーコードを撮影することでモバイル端末３３のバーコード認識部が指し示すクラウド１５のフォルダー２９等内の情報を閲覧し、取得することができる。 Further, the user can view and acquire information in the folder 29 of the cloud 15 indicated by the barcode recognition unit of the mobile terminal 33 by photographing the barcode with the mobile terminal 33.
　ウエブサイトの参照情報３５に更新があったときは、フォルダー２９内の既存の参照情報３７が更新後の参照情報３５に更新される。 When the reference information 35 on the website is updated, the existing reference information 37 in the folder 29 is updated to the updated reference information 35.
　［情報管理処理］
　図５は、情報管理システムのフローチャートである。 [Information management processing]
FIG. 5 is a flowchart of the information management system.
　ステップＳ１（以下、ステップＳを「Ｓ」と略称する。）では、「原稿読み込み」により、印刷装置１３に原稿２７を読み取らせる。読み取った画像は、クラウド１５に送信される。 In step S1 (hereinafter, step S is abbreviated as “S”), the original 27 is read by the printing apparatus 13 by “original reading”. The read image is transmitted to the cloud 15.
　Ｓ２では、「文書名、ＵＲＬ認識」により、画像認識サーバー１７が、上記のように読み取り画像から文字列を検知し、Ｓ３に移行する。 In S2, the image recognition server 17 detects the character string from the read image as described above based on “document name, URL recognition”, and proceeds to S3.
　Ｓ３では、「文書名、ＵＲＬ存在か？」により、画像認識サーバー１７が文書名及びＵＲＬの取得を試み、文書名及びＵＲＬが存在しなければ（ＮＯ）、Ｓ４に移行し、存在すれば（ＹＥＳ）、Ｓ５に移行する。 In S3, the image recognition server 17 tries to acquire the document name and URL by “whether the document name and URL exist?”. If the document name and URL do not exist (NO), the process proceeds to S4 and if present ( YES), the process proceeds to S5.
　Ｓ４では、「フロントパネルに警告」により、印刷装置１３のフロントパネルに文書名及びＵＲＬが存在しない旨の表示がなされ、処理は終了する。 In S4, “warning on the front panel” displays that the document name and URL do not exist on the front panel of the printing apparatus 13, and the process ends.
　Ｓ５では、「ｅメールアドレス送信」により、ｅメール管理サーバー２０が自身のｅメールアドレスをＵＲＬに送信し、Ｓ６に移行する。 In S5, “email address transmission” causes the e-mail management server 20 to transmit its e-mail address to the URL, and the process proceeds to S6.
　Ｓ６では、「参照文書及びＵＲＬコピー」により、文書管理サーバー１９が文書名及びＵＲＬから参照文書を検索し、対象の参照文書が存在すれば記憶部２１にフォルダー２９を作成し、このフォルダーに参照文書及びＵＲＬをコピーし、Ｓ７に移行する。 In S6, the document management server 19 searches for the reference document from the document name and URL by “reference document and URL copy”, and if the target reference document exists, creates a folder 29 in the storage unit 21 and refers to this folder. The document and URL are copied, and the process proceeds to S7.
　Ｓ７では、「初回のコピーか？」により、バーコード管理サーバー２３が初回のコピーか更新かを判断し、更新であると判断されれば（ＮＯ）、処理は終了し、初回のコピーであると判断されれば（ＹＥＳ）、Ｓ８に移行する。 In S7, the barcode management server 23 determines whether the copy is the first copy or update based on “Is the first copy?”. If it is determined that the copy is an update (NO), the process ends and the copy is the first copy. If it is determined (YES), the process proceeds to S8.
　Ｓ８では、「リンクデータ付加」により、バーコード管理サーバー２３がバーコードを作成し、サムネイル管理サーバー２５がサムネイル画像を作成し、印刷装置１３に送信して画像情報に付加し、処理は終了する。 In S8, by “adding link data”, the barcode management server 23 creates a barcode, and the thumbnail management server 25 creates a thumbnail image, transmits it to the printing apparatus 13 and adds it to the image information, and the process ends. .
　参照文書の更新があったときは、ウエブサイト側からＳ９、Ｓ１０のように送信されたｅメールがｅメール管理サーバー２０で受信される。このｅメールには、更新された参照文書が添付されている。この更新された参照文書により文書管理サーバー１９は、Ｓ６の処理を行い、参照文書の更新を行う。 When the reference document is updated, the e-mail management server 20 receives the e-mail transmitted from the website side as in S9 and S10. An updated reference document is attached to the e-mail. Based on the updated reference document, the document management server 19 performs the process of S6 to update the reference document.
　ここで、既存の参照文書がフォルダー内に存在しないとき、文書管理サーバー１９による更新動作を行なわないようにすることで、無駄な処理が省かれる。 Here, when an existing reference document does not exist in the folder, unnecessary processing is omitted by preventing the document management server 19 from performing an update operation.
　印刷装置１３は、印刷出力によりバーコード及びサムネイル画像の付加された複写３１を印刷出力し、ユーザーは、図４のような複写３１を得ることができる。 The printing apparatus 13 prints out a copy 31 to which a barcode and a thumbnail image are added by printout, and the user can obtain a copy 31 as shown in FIG.
　なお、複写３１は、印刷装置１３に限らず、画像情報をクライアントＰＣに送信し、別のプリンタなどにより得ることもできる。 Note that the copy 31 is not limited to the printing device 13 and can be obtained by transmitting image information to the client PC and using another printer or the like.
　次に、Ｓ１１において、ユーザーが、モバイル端末３３によりバーコードを撮影することでモバイル端末３３のバーコード認識部が指し示すクラウド１５のフォルダー２９内の参照文書等を閲覧し、取得することもできる。 Next, in S11, the user can browse and acquire the reference document in the folder 29 of the cloud 15 indicated by the barcode recognition unit of the mobile terminal 33 by photographing the barcode with the mobile terminal 33.
　なお、複写３１等の埋め込み情報を認識することで、同様に閲覧し、取得することもできる。 Note that by recognizing the embedded information such as the copy 31, it can be browsed and acquired in the same manner.
　図６は、実施例２に係る報管理システムのフローチャートである。なお、基本的には図５のフローチャートと同様であり、同一ステップには、同符号を付し、重複した説明は省略する。 FIG. 6 is a flowchart of the information management system according to the second embodiment. In addition, it is the same as that of the flowchart of FIG. 5 fundamentally, and the same code | symbol is attached | subjected to the same step and the overlapping description is abbreviate | omitted.
　本実施例では、更新後の参照文書を受信しても、更新前の参照文書が一度も閲覧等されていない場合は、更新しないようにした。 In this embodiment, even if the updated reference document is received, it is not updated if the reference document before the update has never been viewed.
　つまり、Ｓ１２を新たに追加し、「アクセス有？」の判断を行い、閲覧等が行われていれば（ＹＥＳ）、Ｓ６に移行して更新を行い、閲覧等が行われていなければ（ＮＯ）、処理を終了し、無駄な更新を省く。 In other words, S12 is newly added, a determination of “access?” Is performed, and if browsing is performed (YES), the process proceeds to S6, updating is performed, and browsing is not performed (NO) ), The process is terminated, and unnecessary updates are omitted.
　なお、アクセスの回数に閾値を設け、例えば３回以上アクセスがあったときは更新することなどでもよい。アクセスがあっても、滅多に使用しない参照文書の更新を省くことができる。 It should be noted that a threshold value may be set for the number of accesses, for example, updating when there are three or more accesses. Even if there is access, it is possible to omit updating of reference documents that are rarely used.

Claims (6)

  1. 　原稿から画像を読み取る読取部と、
    　前記読み取った画像から文字列を検知する検知部と、
    　前記検知した文字列から指定情報を取得する指定情報取得部と、
    　前記取得した指定情報に基づいて取得できる参照情報を特定の場所に記録する参照情報記憶部と、
    　前記特定の場所のリンク情報を前記画像に付加するリンク情報付加部と、
    　を備えたことを特徴とする情報管理システム。     A reading unit for reading an image from a document;
    A detection unit for detecting a character string from the read image;
    A specified information acquisition unit for acquiring specified information from the detected character string;
    A reference information storage unit that records reference information that can be acquired based on the acquired designation information in a specific place;
    A link information adding unit for adding link information of the specific place to the image;
    An information management system characterized by comprising:
  2. 　請求項1記載の情報管理システムであって、
    　前記特定の場所は、新規に作成されたフォルダーである、
    　ことを特徴とする情報管理システム。     The information management system according to claim 1, wherein
    The specific location is a newly created folder.
    An information management system characterized by that.
  3. 　請求項1に記載の情報管理システムであって、
    　前記指定情報に基づいて取得する参照情報に更新があったとき更新後の参照情報を取得する更新情報取得部と、
    　前記参照情報記憶部の参照情報を、前記更新後の参照情報に更新する情報更新部と、
    　を備えたことを特徴とする情報管理システム。     The information management system according to claim 1, wherein
    An update information acquisition unit that acquires the updated reference information when there is an update in the reference information acquired based on the specified information;
    An information update unit that updates the reference information in the reference information storage unit to the updated reference information;
    An information management system characterized by comprising:
  4. 　請求項３記載の情報管理システムであって、
    　前記情報更新部は、前記参照情報記憶部の参照情報が存在しないとき又は閲覧されていないときは更新動作を行わない、
    　ことを特徴とする情報管理システム。     An information management system according to claim 3, wherein
    The information update unit does not perform an update operation when the reference information in the reference information storage unit does not exist or is not being browsed.
    An information management system characterized by that.
  5. 　請求項1記載の情報管理システムであって、
    　前記特定の場所は、新規に作成されたフォルダーであり、
    　前記指定情報に基づいて取得する参照情報に更新があったとき更新後の参照情報を取得する更新情報取得部と、
    　前記参照情報記憶部の参照情報を、前記更新後の参照情報に更新する情報更新部と、
    　を備え、
    　前記情報更新部は、前記参照情報記憶部の参照情報が存在しないとき又は閲覧されていないときは更新動作を行わない、
    　ことを特徴とする情報管理システム。     The information management system according to claim 1, wherein
    The specific location is a newly created folder,
    An update information acquisition unit that acquires the updated reference information when there is an update in the reference information acquired based on the specified information;
    An information update unit that updates the reference information in the reference information storage unit to the updated reference information;
    With
    The information update unit does not perform an update operation when the reference information in the reference information storage unit does not exist or is not being browsed.
    An information management system characterized by that.
  6. 　原稿から画像を読み取り、
    　前記読み取った画像から文字列を検知し、
    　前記検知した文字列から指定情報を取得し、
    　前記取得した指定情報に基づいて取得できる参照情報を特定の場所に記録して、
    　前記特定の場所のリンク情報を前記画像に付加することを特徴とする情報管理方法。     Scan an image from a document,
    A character string is detected from the read image,
    Obtain specified information from the detected character string,
    Record the reference information that can be acquired based on the acquired specified information in a specific place,
    An information management method comprising adding link information of the specific place to the image.
PCT/JP2016/058544 2015-05-29 2016-03-17 Information management system and information management method WO2016194438A1 (en)

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Citations (2)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
JP2004355470A (en) * 2003-05-30 2004-12-16 Canon Inc Data management device and data management method
JP2013109511A (en) * 2011-11-18 2013-06-06 Sharp Corp Image processing apparatus, image forming apparatus, information addition method, computer program, and recording medium

Patent Citations (2)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
JP2004355470A (en) * 2003-05-30 2004-12-16 Canon Inc Data management device and data management method
JP2013109511A (en) * 2011-11-18 2013-06-06 Sharp Corp Image processing apparatus, image forming apparatus, information addition method, computer program, and recording medium

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