GB2138359A - Cheque and/or deposit books - Google Patents

Abstract

A cheque or bank deposit book having for each cheque or deposit slip two butts. The butts make provision for insertion of a set of information simultaneously whereupon one butt can be detached for the use of an accountant or data processor.

Description

SPECIFICATION Improvements in/or relating to cheque and/or deposit books The present invention relates to improvements in and/or relating to cheque books and/or deposit books, With the advent of computer accounting and the ability to code expenditure conventional cheque books have been largely superseded. There is considerable merit in providing an improved cheque book so that even non-conscientious bookkeepers can provide their accountant with appropriate details so that the requisite codings etc. can be made. Similar considerations arise in relation to deposit books.

It is therefore an object of the present invention to provide a cheque and/or deposit book in the manner previously set forth.

Accordingly in one aspect the present invention consists in a cheque or deposit book having for each cheque or deposit slip two butts.

Preferably one butt is positioned above the other so that the filling of one butt can through the use of NCR paper or other sensitized paper or carbon paper provide a duplicate record.

Preferably one butt is attached at its distal end to the cheque preferably by a perforation.

Preferably one of the butts is removable from the book by a perforation.

Preferably NCR paper is used so that no separate sheet of carbon paper is required.

Preferably the cheque is substantially as hereinafter described.

The present invention also consists in the use of a book in accordance with the present invention.

Preferred froms of the present invention will now be described with reference to the accompanying drawings in which: Figure 1 is a plan view of a cheque and its butt in accordance with the present invention, Figure 2 is a side elevation view showing how the duplicate butt underlies the butt near the books bindings, its being easily envisaged how either the top or bottom copy could be perforated to allow its easy removal and again its being realised how the cheque as such can be perforated to allow its ready removal from the top butt, Figure 3 shows how the butt and the duplicate could be completed to record a particular transaction and thus provide raw data necessary for an accountant to adequately code and create accounts and to facilitate data entry at a computer terminal, Figure 4 is the view of a deposit slip and its butt in accordance with the present invention, there being a second butt positioned below the butt shown, the duplicate being set out substantially identically, Figure 5 is a plan view of a preferred deposit or cheque book in accordance with the present invention showing the cover thereof open and showing the line of perforation of the top sheet thereof, Figure 6 shows the top sheet of the book as shown in Figure 5 turned over and showing how the underline butts thereof can be turned up to reveal a similar page to that shown in Figure 5, Figure 7 is a top or bottom view of a book in accordance with the present invention, Figure 8 is a similar view to Figure 7 but scaled differently and showing the book partly open to show the interposing of butts between each leaf which forms another butt and the deposit slip or cheque, Figure 9 is a view of the book with the cover closed, Figure 10 is a similar view to Figure 5, but showing a book of a kind having two deposit slips or cheques for each leaf, being shown how it is unnecessary to perforate between the butts for each slip or cheque, Figure ii is a similar view to Figure 6 but of the book shown in Figure 10, Figure 12 shows the book of Figure 10 with the top leaf turned over showing how the duplicate butt can be torn from the book by use of a perforation adjacent the spine, Figure 13 is a similar view to that of Figure 9 but of the book shown in Figures 10 to 12, Figure 14 is a view of the spine the book, Figure 15 is a top or bottom edge view of the book, and Figure 16 is a differently scaled and partly open view of the book depicted in Figure 15 showing how the butt are interposed between the leaves.

A person skilled in the art will appreciate how by the term "cheque book" we encompass not only a bound volume of cheques and the duplicate butts but also discrete cheques with their duplicate butts attached.

The system using the cheque book in accordance with the present invention is aimed at providing source data to allow cash flow monitoring on, for example, a monthly basis. With the arrangement in accordance with the present invention the system would work as follows by way of example: each month the business or farmer would send duplicate cheque butts and details of deposits or duplicate deposits into his accountant or processes bureau. This would be coupled with (a) copies of their bank statements for the month (b) copies of or originals of any other source documents.It would then be a matter of say starting at the beginning of April for a ten month period (a) reconciling the bank account from the end of March previous financial period (b) posting duplicate cheque butts and deposit slips together with any other source documents thereby giving an effective monthly analysis of cash book receipts and expenditure compared with budget. The possibilities of a system as simple as this is enormous.The main points of the system are (a) duplicate butt is preferably perforated and is thus attached to the cheque (b) there is normally no carbon between the fixed cheque butts (either the original or the backing butt) and the duplicate, it being preferred that NCR paper being used (c) the butt itself is different from a conventional butt in that it allows for analysis - this is a new concept - a similar layout has been proposed for the duplicate cheque butt - the form of the butt allows for a quantity field to be used as well (d) the butt area is longer than the conventional butt with the subsequent shortening of the cheque (if necessary).

Persons skilled now will appreciate how with the data previously set forth, a cash flow analysis can readily be prepared.

It is believed therefore that the cheque book in accordance with the present invention will find widespread acceptance in the accounting area and thus should find widespread acceptance in general.

Referring now to Figure 4 which shows a deposit slip and a butt therefore it should be appreciated that the cross-sectional view will be substantially identical to that depicted in Figure 2 in relation to a cheque book and its two butts.

Preferably the top butt and the deposit slip is formed of a reasonably thick paper and the duplicate butt is either NCR paper or IDEM paper which is a self contained carbonless paper. With such an arrangement whether in a cheque book or in a deposit book it is possible, without shielding lower cheques and their butts, to write on the top without any significant carrying through of the writing to the lower strata of butts. It is believed therefore that deposit books in accordance with the present invention will also find widespread acceptance. It is to be noted that it allows for the more easy cashflow analysis that is now frequently carried out by accountants when used in conjunction with a cheque book in accordance with the present invention.

In Figures 5 to 16 a bound book version of the invention is depicted. It should be appreciated that it is possible for many cheques or deposit slips to be included on each leaf. It may be appropriate, for example, for four cheques or even more to be included on each leaf if the book is of a kind to be kept by an inhouse accountant. Obviously variations of that kind do not fall outside of the scope of the present invention as defined by the appended claims.

With a view to showing the assistance rendered to an accountant by the use of the present invention a series of tables are appended hereto showing the ease with which cash flow reports, schedules of fixed assets and depreciation, profit and loss appropriation accounts, trading and profit loss accounts, shareholders advance accounts, and balance sheets can readily be prepared. It would be appreciated that these are mere examples only.

Table lisa sample tabulation of a cash flow report for nine months ended 30 November 1983. Table 2 is a cash flow year to date reportforthe nine months ended 30November1983. Table 3 is an example of a schedule of fixed assets and depreciation showing how such a schedule could be laid out.

TABLE 1 Cash flow report - for 9 months ended 30 November 1983 March actual March budget April actual April budget May actual May budget $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ value unit qty. value unit qty. value unit qty. value unit qty. value unit qty. value unit qty.

Business Trading Revenue Business Sales Revenue Sales 66666 66666 26141 66666 66666 66666 26141 66666 Less Business Expenditure Purchases 31333 31333 12200 31333 Fuel 1000 Accountants Fees 333 333 333 Accident Compensation Advertising 250 250 250 Freight General Expenses 83 123 2 83 Heat Light Power 666 666 666 Insurance 250 250 250 Plant Hire Interest - BNZ Interest - SBS 874 874 874 Legal Expenses Motor Expenses 3333 3333 3333 Permits Postage 42 42 24 42 Payment Section WHW 12000 Printing & Stationery 83 83 83 Rates 11000 Subscriptions 83 83 83 Sub-contractors 14667 14667 14667 Superannuation 1167 1167 1167 Telephone & Tolls 167 167 167 Wages 13333 13333 12569 13333 Business Expenditure 89664 66704 25795 68664 Surplus/Deficit- 22998- 38 346 1998- Cash flow report - for 9 months ended 30 November 1983 June actual June budget July actual July budget Aug actual Aug budget $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ value unit qty value unit qty value unit qty value unit qty value unit qty value unit qty Business Trading Revenue Business Sales Revenue Sales 5809 66666 61611 66666 99129 66666 5809 66666 61611 66666 99129 66666 Less Business Expenditure Purchases 26874 31333 21176 31333 25181 31333 Fuel 700 500 800 Accountants Fees 333 160 333 1421 333 Accident Compensation Advertising 350 250 250 250 Freight 453 581 87 General Expenses 87 83 83 242 83 Heat Light Power 666 35 666 125 666 Insurance 243 250 250 250 Plant Hire Interest - BNZ Interest - SBS 847 1748 874 874 Legal Expenses 3000 Motor Expenses 464 3333 47 3333 339 3333 Permits 40 224 700 Postage 42 24 42 154 42 Payment Section WHW Printing & Stationery 10 83 22 83 19 83 Rates Subscriptions 83 83 83 Sub-contractors 1669 14667 2978 14667 10100 14667 Superannuation 1167 2800 1167 1028 1167 Telephone & Tolls 167 282 167 167 Wages 13986 13333 14906 13333 12733 13333 Business Expenditure 44876 69664 45483 66664 52929 66664 Surplus/Deficit- 39067- 2998- 16128 2 46200 2 Cash flow report - for 9 months ended 30 November 1983 Sept actual Sept budget Oct actual Oct budget Nov actual Nov budget $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ $ ave/ value unit qty value unit qty value unit qty value unit qty value unit qty value unit qty Business Trading Revenue Business Sales Revenue Sales 29090 66666 30401 66666 76737 66666 29090 66666 30401 66666 76737 66666 Less Business Expenditure Purchases 53468 31333 4694 31333 39707 31333 Fuel 500 616 500 Accountants Fees 333 333 333 Accident Compensation Advertising 250 216 250 250 Freight 1918 157 2444 General Expenses 163 83 46 83 52 83 Heat Light Power 107 666 666 13 666 Insurance 2055 250 250 250 Plant Hire 180 Interest - BNZ 1448 Interest - SBS 874 874 1748 874 874 874 Legal Expenses 150 Motor Expenses 227 3333 3333 215 3333 Permits 260 373 Postage 42 42 42 Payment Section WHW Printing & Stationery 9 83 83 83 Rates Subscriptions 83 83 83 Sub-contractors 11170 14667 5817 14667 12817 14667 Superannuation 1299 1167 1078 1167 1072 1167 Telephone & Tolls 268 167 167 270 167 Wages 16263 13333 13189 13333 13073 13333 Business Expenditure 89769 66664 27971 66664 71590 66664 Surplus/Deficit- 60679- 2 2430 2 5147 2 TABLE 2 Cash flow Y.T.D. report - for 9 months ended 30 November 1983 Year to date acutal Year to date budget Total years budget variance to actual ave/ ave/ ave/ ave/ value unit qty value unit qty value unit qty value qty Business Trading Revenue Business Sales Revenue Sales 328918 599994 799992 471074 328918 599994 799992 471074 Less Business Expenditure Purchases 183300 281997 375996 192696 Fuel 4616 4616 Accountants Fees 1581 2997 3996 2415 Accident Compensation 2000 2000 2000 Advertising 566 2250 3000 2434 Freight 5640 5640 General Expenses 592 787 1036 444 Heat Light Power 280 5994 7992 7712 Insurance 2298 2250 3000 702 Plant Hire 180 180 Interest - BNZ 1448 1448 Interest - SBS 5244 7866 10488 5244 Legal Expenses 150 3000 3000 2850 Motor Expenses 1292 29997 39996 38704 Permtis 1597 1597 Postage 202 376 504 302 Payment Section WHW 12000 12000 12000 Printing & Stationery 60 747 996 936 Rates 11000 11000 11000 Subscriptions 747 996 996 Sub-contractors 44551 132003 176004 131453 Superannuation 7277 10503 14004 6727 Telephone & Tolls 820 1503 2004 1184 Wages 96719 119997 159996 63277 Business Expenditure 358413 628016 828008 469595 Surplus/Deficit- 29495- 29022- 28016- 1479 TABLE 3 Schedule of fixed essets & depreciation - for 9 months ended 30 November 1983 Year Cost to Depr to Opening Depreciation Closing of last last book additions disposals book purchase year year value value Land - - - - Land - - - - Office Equipment 83 - - - - Office Equipment - - - - Motor Vehicles Toyota Van 83 Mazda Truck 83 - - - - - - - - Plant and Machinery 2 Light Trailers 83 Trailer Concrete Mixer 83 Trailer Saw Bench 83 Sundry Plant 83 - - - - - - - - - - - - - - - - - TABLE 4 Public Practice Ltd Profit and loss appropriation account for 9 months ended 30 November 1983 This year Last year $ $ Add Net profit 29525 29525 Less Balance of profit and loss appropriation $29525- $ TABLE 5 Trading and profit and /oss account - for 9 months ended 30 November 1983 This year Last year $ $ Sales 328921 Less Cost of Sales Purchases 183303 183303 183303 Gross Profit 145618 Less Direct Expenses Trading Profit 145618 Less Overhead Expenses Fuel 4617 Accountants Fees 1582 Advertising 556 Freight 5643 General Expenses 596 Heat Light and Power 282 Insurance 2299 Plant Hire 180 Interest - BNZ 1449 Interest - SBS 5245 Legal Expenses 150 Motor Expenses 1295 Permits 1597 Postages 202 Printing & Stationery 62 Sub-contractors 44554 Superannuation 7280 Telephone & Tolls 822 Wages 96722 ~~~~~~~~~~ 175143 29525 Add Sundry Income Balance Prior to Taxation 29525 Less Net Profit for the Year 29525- $ TABLE 6 Shareholders advance accounts - for 9 months ended 30 November 1983 This year Last year $ $ Holdings Ltd Add Less Drawings 5165 Donations 20 5185 Closing Balance $5185- Add $ Less Closing Balance $ $ Add Less Closing Balance $ $ Add Less Closing Balance $ $ Add Less Closing Balance $ $ Add Less Closing Balance $ $ Add Less Closing Balance $ $ TABLE 7 Balance sheet - as at 30 November 1983 This year Last year $ $ Shareholders funds Authorised and lssued Capital - Capital Reserves Revenue Reserves Profit and Loss Appropriation Account 29525- 29525 Plus Shareholders Current Accounts H.J.Hannah ' Salmond Holdings Ltd 5185 ~~ 5185 Total Shareholders Funds $34710 $ Represented by Less Term Liabilities Bank of New Zealand 20000 20000 Investments Current Assets Bank Closing 202230 Legal Suspense 11424 Asset Suspense 6000 184806 Less Current Liabilities Bank Opening 170096 170096- Working Capital 14710 Total Shareholders Funds $34710 -A On the basis of the foregoing therefore it can be seen that the present invention offers a system which is fundamentally different to that currently being used in reconciling accounts where deposit slips and cheque books are utilized. The present invention therefore while directed to novel cheques and deposit books have a far reaching effect and will allow the more efficient operation by accounts and indeed should find it favour with the banks as it enables them easily to add significantly to their current services.

Claims (9)

1. A cheque or bank deposit book having for each cheque or deposit slip two butts.

2. A book as claimed in Claim 1 wherein one butt is positioned above the other so that the filling of one butt can through the use of NCR paper or other sensitized paper, or indeed the interposing of carbon paper therebetween, provide a duplicate record.

3. A book as claimed in Claim 1 or Claim 2 wherein the one butt is attached at its distal end to the cheque or deposit slip.

4. A book as claimed in any one of the preceding claims wherein said cheque or deposit slip is removable along a perforated line.

5. A book as claimed in any one of the preceding claims wherein one of the butts is removable from the book along a perforated line.

6. A book as claimed in any one of the preceding claims wherein the butt includes columns ailowing for the insertion of items, the quantity thereof, the amount and provides provisions for totalling the amounts.

7. A book as claimed in any one of the preceding claims wherein said book is a cheque book.

8. A book as claimed in any one of the preceding claims substantially as hereinbefore described with our without reference to the any of the accompanying drawings.

9. The use of a book as claimed in any one of the preceding claims in a manner substantially as hereinbefore described with or without reference to any of the accompanying drawings.