CN114049101A - E-mail sending method, e-mail receiving and replying method and e-mail assistant - Google Patents
E-mail sending method, e-mail receiving and replying method and e-mail assistant Download PDFInfo
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Abstract
The invention belongs to the technical field of e-mails, and discloses a sending method, a receiving reply method and a mail assistant for an e-mail, which comprise the following steps: loading a mail template list after logging in a mail assistant; at least one mail template is recorded in the mail template list; responding to a first mail template selected by a user and calling a first instruction module of the first mail template, wherein the first instruction module is used for extracting data from a first format module and a first process module of the first mail template and acquiring a receiver, a transcription person, a subject, a text, a file and a process number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers; and sending the mail at the set time in response to the mail sending command of the user. Has the advantages that: the editing of the mail is rapidly finished through the format module, the flow module and the instruction module which are arranged in the mail template in the mail assistant, and the reply efficiency of the mail is improved.
Description
Technical Field
The present invention relates to the field of email technology, and in particular, to a method for sending an email, a method for receiving a reply, and an email assistant.
Background
Nowadays, e-mail is an indispensable communication tool in work and life, and people need to spend a lot of time to send and receive e-mail every day, which reduces work efficiency.
In the prior art, some mail assistants help users to screen mails and distinguish important mails from secondary mails, but the function cannot play a role in the work of a mail communication flow of team cooperation, and cannot help users to improve the mail processing efficiency in the work of the mail communication flow.
Disclosure of Invention
The purpose of the invention is: a method for sending an email, a method for receiving a reply and an email assistant are provided to improve the communication efficiency of the email in a team cooperation project.
In order to achieve the above object, the present invention provides a method for sending an email, including:
verifying the user identity information to enable the user to log in the mail assistant;
loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
responding to a first mail template selected by a user and calling a first instruction module of the first mail template, wherein the first instruction module is used for extracting data from a first format module and a first process module of the first mail template and acquiring a receiver, a transcription person, a subject, a text, a file and a process number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and sending the mail at the set time in response to the mail sending command of the user.
Further, the first format module includes: the subject, body format, body content, and signature of the mail.
Further, the first process module comprises: whether a sending mode, a personnel list, a file address and a mail need to be answered or not; and if the mail needs to be answered, setting a flow number in the generated mail.
Further, the first instruction module acquires the subject, the text content and the text format of the mail from the first format module; the first instruction module acquires a receiver, a copying person and a file of the mail from the first process module; and the first instruction module fills and renders the text according to the requirement of the text format and generates the acquired recipients, the transcription and delivery persons, the subjects, the text and the file into the mail.
The invention also discloses a method for receiving and replying the E-mail, which comprises the following steps:
verifying the user identity information to enable the user to log in the mail assistant;
loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
acquiring the mail from a mail server, checking whether the received mail comprises a process number, and matching a mail template for reply from a mail template list if the received mail comprises the process number; determining a second mail template used by the received mail according to the mail template list;
a second instruction module of a second mail template is called, the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template, and a receiver, a copying person, a subject, a text, a file and a flow number of the mail are obtained according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and sending the mail at the set time in response to the mail sending command of the user.
Further, the acquiring the mail from the mail server specifically includes:
acquiring mail data from a mail server of a user through IMAP, POP3, SMTP and ESMTP protocols; screening the acquired mail data, judging whether a sender of the mail is recorded in a preset personnel list, and if so, sending a first prompt to a user;
and if the mail is not in the personnel list, extracting the senders, the subjects and the text keywords of the mails, generating an abstract and sending the abstract to the user.
The invention also discloses a mail assistant of the e-mail, which comprises: the system comprises a verification module, a reading module, a mail template module and a mail sending module;
the verification module is used for verifying the identity information of the user so as to enable the user to log in the mail assistant;
the reading module is used for loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
the mail template module is used for responding to a first mail template selected by a user and calling a first instruction module of the first mail template, and the first instruction module is used for extracting data from a first format module and a first flow module of the first mail template and acquiring a receiver, a transcriber, a subject, a text, a file and a flow number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and the mail sending module is used for responding to a mail sending command of a user and sending the mail at the set time.
Further, the mail assistant further comprises: a mail receiving and checking module;
the mail receiving and checking module is used for acquiring the mail from the mail server, checking whether the received mail comprises a process number or not, and matching a mail template used for replying from a mail template list if the received mail comprises the process number; and determining a second mail template used by the received mail according to the mail template list.
Further, the mail assistant further comprises: a mail reply module;
the mail reply module calls a second instruction module of a second mail template, and the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template and acquiring a receiver, a copying person, a subject, a text, a file and a flow number of the mail according to the extracted data; and generating the acquired addressees, the copying and sending persons, the subjects, the texts, the files and the process numbers into the mails.
Further, the mail assistant further comprises: a mail management module;
the mail management module acquires flow codes of all mails in a first time period, wherein the flow codes comprise work content codes, flow numbers, reply time limit codes and check codes, the work content codes are used for determining items of the mails, the flow numbers determine the sequence of the mails, the reply time limit codes are used for determining reply time of the mails, and the check codes are used for checking whether the flow codes are correct; and when the work content codes are the same, if the X +1 th serial number mail is not retrieved within the reply period of the X serial number, sending a second prompt to the user.
Compared with the prior art, the sending method, the receiving reply method and the mail assistant of the electronic mail have the advantages that: the editing of the mail is rapidly finished through the format module, the flow module and the instruction module which are arranged in the mail template in the mail assistant, and the reply efficiency of the mail is improved.
Drawings
FIG. 1 is a flow chart illustrating a method for sending an email according to the present invention;
FIG. 2 is a flow chart illustrating a method for receiving an email reply in accordance with the present invention;
FIG. 3 is a schematic diagram of a mail assistant for an email according to the present invention.
Detailed Description
The following detailed description of embodiments of the present invention is provided in connection with the accompanying drawings and examples. The following examples are intended to illustrate the invention but are not intended to limit the scope of the invention.
Example 1:
the team project has the advantages of more personnel, long project time and more mails, the energy of the personnel required to process the mails is huge, and if the time consumed by the workers in the mail processing process can be reduced, the project processing efficiency can be improved.
Some mail assistants designed by those skilled in the art often do not consider specific application scenarios, and generally are settings in display for spam mails and normal mails, and these settings cannot be applied to mail processing in this scenario.
The applicant finds out through research that the most main and key technical problems in the mail processing process are as follows: the content of a plurality of places in the mail needs to be set manually, and the writing of the mail text needs to consume much time. Therefore, the mail assistant is designed for the main contradiction, and the sending and receiving response of the mail is carried out on the basis of the mail assistant.
As shown in fig. 1, the present invention discloses a method for sending an email, which is applied to sending an email in team cooperation, and mainly comprises the following steps:
step S1, verifying the user identity information to make the user log in the mail assistant;
step S2, loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
step S3, responding to a first mail template selected by a user and calling a first instruction module of the first mail template, wherein the first instruction module is used for extracting data from a first format module and a first flow module of the first mail template and acquiring a receiver, a transcriber, a subject, a text, a file and a flow number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
in step S4, a mail is transmitted at a set time in response to a mail transmission command from the user.
In step S1, there are many methods for verifying the user identity, and any method in the prior art can be used to identify the identity, and after the identification is completed, step 2 is performed, and the mail template list is loaded from the local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list. Those skilled in the art can set the mail template locally or in the cloud or both locally and in the cloud to improve fault tolerance. And when the mail template cannot be found locally and a mail template list is generated, the mail template list is obtained from the cloud.
In this embodiment, the email template list includes a plurality of email templates, which can be selected by a user. Each mail template is provided with a respective format module, a flow module and an instruction module so as to generate the required mail according to the requirement.
In this embodiment, the first format module includes: the subject, body format, body content, and signature of the mail.
In this embodiment, the body format includes: paragraph font, color, background, and font size; the indentation, alignment mode and number of each paragraph; whether HTML rendering and rendering mode. The text content is the content of the pre-editing number and can be directly filled into the mail for rendering.
In this embodiment, the first process module includes: whether a sending mode, a personnel list, a file address and a mail need to be answered or not; and if the mail needs to be answered, setting a flow number in the generated mail.
In this embodiment, the flow code includes a work content code, a serial number, a reply duration code, and a check code, where the work content code is used to determine items of the mail, the serial number determines the order of the mail, the reply duration code is used to determine the reply time of the mail, and the check code is used to check whether the flow code is correct.
In this embodiment, the first instruction module obtains the subject, the text content and the text format of the mail from the first format module; the first instruction module acquires a receiver, a copying person and a file of the mail from the first process module; and the first instruction module fills and renders the text according to the requirement of the text format and generates the acquired recipients, the transcription and delivery persons, the subjects, the text and the file into the mail.
In step S3, responding to the first mail template selected by the user and calling a first instruction module of the first mail template, where the first instruction module is configured to extract data from the first format module and the first process module of the first mail template, and obtain a recipient, a transcriber, a subject, a text, a file, and a process number of the mail according to the extracted data; and generating the acquired addressees, the copying and sending persons, the subjects, the texts, the files and the process numbers into the mails.
In this implementation, the functions that the instruction module can implement include, but are not limited to, the following functions: data can be extracted from the flow module; setting a mail sending mode, a receiver and a copying and sending person; traversing and packaging files of the target path; checking whether the file or the data list is complete; text data of the format module can be filled and rendered; abstract information (which can be the project or project name and also can be a team cooperation subject) can be inserted into the mail subject (or title); and inserting a flow code according to the flow data for specifying whether the user needs to reply the email.
In this implementation, the first instruction module may be implemented by python, JavaScript, c/c + +, or the like), and these operation processes are packaged to form the instruction module. After the first instruction module is started, corresponding contents are gradually extracted and filled.
In step S4, a mail is transmitted at a set time in response to a mail transmission command of the user. The set transmission time may be immediately transmitted or may be transmitted after a certain period of time.
Example 2:
as shown in fig. 2, the present invention discloses a method for receiving and replying an email, which is applied to the email transmission of team cooperation and mainly comprises the following steps:
step S1, verifying the user identity information to make the user log in the mail assistant;
step S2, loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
step S5, obtaining the mail from the mail server, checking whether the received mail includes the flow number, if it includes the flow number, matching the mail template used for replying from the mail template list; determining a second mail template used by the received mail according to the mail template list;
step S6, a second instruction module of a second mail template is called, the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template, and a receiver, a copying person, a subject, a text, a file and a flow number of the mail are obtained according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
in step S4, a mail is transmitted at a set time in response to a mail transmission command from the user.
In embodiment 2, reference may be made to embodiment 1 for the description of step S1, step S2, and step S4, and details thereof are not repeated here.
In step S5, the acquiring the mail from the mail server specifically includes:
acquiring mail data from a mail server of a user through IMAP, POP3, SMTP and ESMTP protocols; screening the acquired mail data, judging whether a sender of the mail is recorded in a preset personnel list, and if so, sending a first prompt to a user;
and if the mail is not in the personnel list, extracting the senders, the subjects and the text keywords of the mails, generating an abstract and sending the abstract to the user.
In this embodiment, the first reminder is used to remind the user to reply to the email. Since in team collaboration, both the recipient and sender of the mail are generally fixed, the list of people can be modified directly if a change occurs. Whether the sender can mask the irrelevant mail in the personnel list is searched. The energy of workers is saved.
Because the coordination scheduling may not be in place during work, a fault-tolerant space needs to be added. The generation of the mail abstract can enable workers to quickly judge whether the mail is sent by mistake, and the processing efficiency is improved.
In step S6, it is understood that the reply mail is sent as a mail, and therefore, the method is different from the method of sending a mail in embodiment 1 in that the necessary mail template can be automatically screened out when the reply mail is sent, thereby further saving labor of workers.
It should be understood by those skilled in the art that the first and second of the first and second email modules in the present invention do not refer to the order of the email templates in the email template list. The first and second are only for distinguishing the templates.
Example 3:
the invention discloses a mail assistant of an E-mail, comprising: a verification module 101, a reading module 102, a mail template module 103 and a mail sending module 104.
The verification module 101 is configured to verify user identity information so that a user logs in a mail assistant;
the reading module 102 is configured to load a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
the mail template module 103 is configured to respond to a first mail template selected by a user and call a first instruction module of the first mail template, where the first instruction module is configured to extract data from a first format module and a first process module of the first mail template, and obtain a recipient, a transcriber, a subject, a text, a file, and a process number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
the mail sending module 104 is configured to send a mail at a set time in response to a mail sending command of a user.
In this embodiment, the mail assistant further includes: a mail reception verification module 105;
the mail receiving and checking module 105 is configured to obtain a mail from a mail server, check whether the received mail includes a process number, and if the received mail includes the process number, match a mail template for reply from a mail template list; determining a second mail template used by the received mail according to the mail template list;
in this embodiment, the mail assistant further includes: a mail reply module 106;
the mail reply module 106 calls a second instruction module of a second mail template, and the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template and acquiring a receiver, a copying person, a subject, a text, a file and a flow number of the mail according to the extracted data; and generating the acquired addressees, the copying and sending persons, the subjects, the texts, the files and the process numbers into the mails.
Based on the descriptions of embodiment 1 and embodiment 2, a person skilled in the art can know the using method of the mail assistant, and thus the description is omitted.
In this embodiment, the mail assistant further includes: a mail management module 107;
the mail management module 107 obtains flow codes of all mails in a first time period, where the flow codes include work content codes, flow numbers, reply time limit codes and check codes, the work content codes are used to determine items of the mails, the flow numbers determine the sequence of the mails, the reply time limit codes are used to determine reply time of the mails, and the check codes are used to check whether the flow codes are correct; and when the work content codes are the same, if the X +1 th serial number mail is not retrieved within the reply period of the X serial number, sending a second prompt to the user.
Since the worker may not reply to the mail in the first time, the delay of the reply may easily cause the problem that the mail is forgotten to reply and the reply is overdue. Therefore, the problem of missed response and overdue response of the mail needs to be solved through flow coding.
The first time can be any length, and mail screening in different ranges can be performed according to the length of the first time.
In the application, a job item is provided with a job content code, the serial number of the first mail is minimum, and the serial numbers of the received reply mails and the reply mails received in reply are increased progressively. Meanwhile, a reply time limit code is designed, and the reply time limit code is generally two bits and represents the number of days required by the reply. When the check is performed, the mail pieces having the same job content code are sorted together and then sorted. And checking according to the positive sequence or the negative sequence after the sequencing is finished. If the reply time limit of the first serial number is three days, and the second serial number is not received within three days after retrieval, the mail is confirmed to be forgotten to reply and is overdue.
To sum up, the embodiment of the present invention provides a sending method, a receiving reply method and a mail assistant for an email, which have the following beneficial effects: the editing of the mail is rapidly finished through the format module, the flow module and the instruction module which are arranged in the mail template in the mail assistant, and the reply efficiency of the mail is improved.
The above description is only a preferred embodiment of the present invention, and it should be noted that, for those skilled in the art, various modifications and substitutions can be made without departing from the technical principle of the present invention, and these modifications and substitutions should also be regarded as the protection scope of the present invention.
Claims (10)
1. A method for sending an email, comprising:
verifying the user identity information to enable the user to log in the mail assistant;
loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
responding to a first mail template selected by a user and calling a first instruction module of the first mail template, wherein the first instruction module is used for extracting data from a first format module and a first process module of the first mail template and acquiring a receiver, a transcription person, a subject, a text, a file and a process number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and sending the mail at the set time in response to the mail sending command of the user.
2. The method of claim 1, wherein the first format module comprises: the subject, body format, body content, and signature of the mail.
3. The method of claim 1, wherein the first process module comprises: whether a sending mode, a personnel list, a file address and a mail need to be answered or not; and if the mail needs to be answered, setting a flow number in the generated mail.
4. The method according to claim 1, wherein the first command module obtains the subject, the text content and the text format of the e-mail from the first format module; the first instruction module acquires a receiver, a copying person and a file of the mail from the first process module; and the first instruction module fills and renders the text according to the requirement of the text format and generates the acquired recipients, the transcription and delivery persons, the subjects, the text and the file into the mail.
5. A method for replying to a receipt of an electronic mail, comprising:
verifying the user identity information to enable the user to log in the mail assistant;
loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
acquiring the mail from a mail server, checking whether the received mail comprises a process number, and matching a mail template for reply from a mail template list if the received mail comprises the process number; determining a second mail template used by the received mail according to the mail template list;
a second instruction module of a second mail template is called, the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template, and a receiver, a copying person, a subject, a text, a file and a flow number of the mail are obtained according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and sending the mail at the set time in response to the mail sending command of the user.
6. A method for receiving and replying to an e-mail as claimed in claim 5, wherein said obtaining the e-mail from the e-mail server comprises:
acquiring mail data from a mail server of a user through IMAP, POP3, SMTP and ESMTP protocols; screening the acquired mail data, judging whether a sender of the mail is recorded in a preset personnel list, and if so, sending a first prompt to a user;
and if the mail is not in the personnel list, extracting the senders, the subjects and the text keywords of the mails, generating an abstract and sending the abstract to the user.
7. A mail assistant for electronic mail, comprising: the system comprises a verification module, a reading module, a mail template module and a mail sending module;
the verification module is used for verifying the identity information of the user so as to enable the user to log in the mail assistant;
the reading module is used for loading a mail template list from a local or remote storage medium according to the user identity information; at least one mail template is recorded in the mail template list;
the mail template module is used for responding to a first mail template selected by a user and calling a first instruction module of the first mail template, and the first instruction module is used for extracting data from a first format module and a first flow module of the first mail template and acquiring a receiver, a transcriber, a subject, a text, a file and a flow number of the mail according to the extracted data; generating mails from the acquired recipients, the copying and sending persons, the subjects, the texts, the files and the process numbers;
and the mail sending module is used for responding to a mail sending command of a user and sending the mail at the set time.
8. The mail assistant of claim 7, wherein the mail assistant further comprises: a mail receiving and checking module;
the mail receiving and checking module is used for acquiring the mail from the mail server, checking whether the received mail comprises a process number or not, and matching a mail template used for replying from a mail template list if the received mail comprises the process number; and determining a second mail template used by the received mail according to the mail template list.
9. The mail assistant of claim 7, wherein the mail assistant further comprises: a mail reply module;
the mail reply module calls a second instruction module of a second mail template, and the second instruction module is used for extracting data from a second format module and a second flow module of the second mail template and acquiring a receiver, a copying person, a subject, a text, a file and a flow number of the mail according to the extracted data; and generating the acquired addressees, the copying and sending persons, the subjects, the texts, the files and the process numbers into the mails.
10. The mail assistant of claim 7, wherein the mail assistant further comprises: a mail management module;
the mail management module acquires flow codes of all mails in a first time period, wherein the flow codes comprise work content codes, flow numbers, reply time limit codes and check codes, the work content codes are used for determining items of the mails, the flow numbers determine the sequence of the mails, the reply time limit codes are used for determining reply time of the mails, and the check codes are used for checking whether the flow codes are correct; and when the work content codes are the same, if the X +1 th serial number mail is not retrieved within the reply period of the X serial number, sending a second prompt to the user.
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| CN202210024046.1A CN114049101A (en) | 2022-01-11 | 2022-01-11 | E-mail sending method, e-mail receiving and replying method and e-mail assistant |
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| CN115629768A (en) * | 2022-12-21 | 2023-01-20 | 西安葡萄城软件有限公司 | E-mail template analysis method based on Excel formula engine |
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