CN113610497B - High-efficiency collaborative office system - Google Patents
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- CN113610497B CN113610497B CN202110886173.8A CN202110886173A CN113610497B CN 113610497 B CN113610497 B CN 113610497B CN 202110886173 A CN202110886173 A CN 202110886173A CN 113610497 B CN113610497 B CN 113610497B
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Abstract
The invention relates to a high-efficiency cooperative office system, and relates to the technical field of office systems. The high-efficiency collaborative office system selects the operating file through the employee at the file publishing center module, and draws the file to the work homepage of the employee through the file drawing module, and simultaneously, the file recording module automatically generates files according to the file drawing time of the employee and the information of the employee, and then the file content analysis module analyzes and judges the data in the file, the related colleagues are notified through the notification processing unit and organize the related data of the file, then the file center processing module extracts the main problems of the file, and the information collection module searches through the network and the internal searching module of the system, so that the related colleagues can be notified through the notification processing unit and organize the related data of the file through the analysis module of the file content, thereby improving the working efficiency.
Description
Technical Field
The invention relates to the technical field of office systems, in particular to a high-efficiency cooperative office system.
Background
The system takes knowledge management as the core and cooperative operation as an evolution means, so that the resources of government organs are fused and communicated, and the system is prosperous and new, and is lively and vigorous to various external environments with a brand-new image. The platform at least comprises nine main subsystems such as a document management system, an affair management system, a conference center, a news center, a data center, an interaction center, an inquiry center, a system management system, a website management system and the like and a secondary development platform, wherein the office system is the automation of office information processing and is used for applying various information technologies and integration technologies, fully and effectively utilizing information resources, completing various office services, improving office efficiency and office quality, realizing sharing of various resources and enabling multiple users to work in coordination.
At present, when the office systems used by various companies are used, most office systems enable employees to independently complete a project or a file, so that the work of the employees is single and complicated, the enthusiasm of the employees is reduced, the employees do not have tacit between works, and the work efficiency is reduced.
Disclosure of Invention
Technical problem to be solved
Aiming at the defects of the prior art, the invention provides a high-efficiency collaborative office system, which solves the problem that when an employee independently completes a project or a file, the work is single and complicated, and the work efficiency of the employee is reduced.
(II) technical scheme
In order to realize the purpose, the invention is realized by the following technical scheme: the utility model provides a high efficiency cooperation office system, includes staff's login module, staff's login module's output and the input of file receiving unit are connected, the output of file receiving unit is connected with the input of information collection unit, the output of information collection unit is connected with the input of file arrangement unit, file arrangement unit and information feedback unit realize two-way connection, the output of information feedback unit and the input of file submitting unit are connected.
Preferably, the document retrieval unit comprises a document publishing center module, a document retrieval module, a document recording module, a document content analyzing module, a notification processing unit and a document center processing module, wherein an output end of the document publishing center module is connected with an input end of the document retrieval module, an output end of the document retrieval module is connected with an input end of the document recording module, an output end of the document recording module is connected with an input end of the document content analyzing module, a first output end of the document content analyzing module is connected with an input end of the notification processing unit, and a second output end of the document content analyzing module is connected with an input end of the document center processing module.
Preferably, the notification processing unit comprises a staff information storage module, a second information extraction module, a mail sending module, a mail receiving timing module and a mail reminding sending module, wherein the output end of the staff information storage module is connected with the input end of the second information extraction module, the output end of the second information extraction module is connected with the input end of the mail sending module, the output end of the mail sending module is connected with the input end of the mail receiving timing module, and the output end of the mail receiving timing module is connected with the input end of the mail reminding sending module.
Preferably, the information collecting unit comprises an information collecting module, a network extracting module, a system internal searching module, a system sharing module, a first information extracting module and an information sorting module, wherein a first output end of the information collecting module is connected with an input end of the network extracting module, a second output end of the information collecting module is connected with an input end of the system internal searching module, an output end of the system internal searching module is connected with a first input end of the system sharing module, a first output end of the system sharing module is connected with an input end of the first information extracting module, an output end of the first information extracting module is connected with a first input end of the information sorting module, the document content analyzing module can analyze and judge the data in the document, and inform the related colleagues through the informing processing unit and enable the related colleagues to organize the related data of the document, and the output end of the network extraction module is connected with the second input end of the information sorting module.
Preferably, the document arrangement unit comprises a data receiving module, a data integration module, a document sending module, a document proofreading module and a data auditing module, a first output end of the data receiving module is connected with a first input end of the data integration module, the data receiving module receives data searched by coworkers, an output end of the data integration module is connected with an input end of the document sending module, an output end of the document sending module is connected with an input end of the document proofreading module, and a first output end of the document proofreading module is connected with an input end of the data auditing module.
Preferably, the information feedback unit comprises a data promotion module, a data supplement module, a first notification processing module and an application extension module, wherein a first output end of the data promotion module is connected with an input end of the data supplement module, the data promotion module is used for promoting the search speed of cooperative colleagues, a second output end of the data promotion module is connected with an input end of the first notification processing module, and an output end of the first notification processing module is connected with an input end of the application extension module.
Preferably, the document submission unit includes a second notification processing module and a system internal storage module, a first output end of the second notification processing module is connected to a second input end of the system sharing module, and a second output end of the second notification processing module is connected to an input end of the system internal storage module.
Preferably, a second output end of the document and case checking module is connected with a second input end of the data integration module, and an output end of the data auditing module is connected with a third input end of the data integration module.
Preferably, the output end of the document center processing module is connected with the input end of the information collecting module, and the output end of the information sorting module is connected with the input end of the data receiving module.
Preferably, the data receiving module is bidirectionally connected to the data handling module, and an output end of the data auditing module is connected to an input end of the second notification processing module.
(III) advantageous effects
The invention provides a high-efficiency collaborative office system. The method has the following beneficial effects:
(1) the high-efficiency cooperative office system selects an operated file through an employee at a file publishing center module, the file is fetched to a work homepage of the employee through a file fetching module, simultaneously, a file recording module automatically generates a file according to the time for the employee to fetch the file and the information of the employee, the employee then enables a file content analyzing module to analyze and judge the data in the file, the related colleagues extract the information of the employee at an employee information storage module through a second information extraction module, an email sending module sends notification information to the related colleagues to organize the related data of the file, when the email receiving and timing module does not receive a reply email of the colleagues within 30min, the email reminding sending module sends reminding information to an intelligent bracelet of the colleagues to remind the intelligent bracelet of the colleagues to reply the information, and then the main problem of the file is extracted through a file center processing module, the information collection module searches through the searching module in the network and the system, so that the involved colleagues are notified through the notification processing unit and organize the relevant document data through the analysis of the document content analysis module, and the working efficiency is improved.
(2) The high-efficiency cooperative office system integrates the data searched by the colleagues through the data receiving module and the data integrating module, then sends the complete file to the cooperative colleagues through the file sending module, proofreads the file in the file proofreading module to prevent the relevant data from falling down, and when the file is proofread, the file is transmitted to the leader for checking by the data checking module, so that the data of the staff and the cooperative colleagues can be integrated into the complete file through the data receiving module, the effect of cooperative office is achieved, the synthesized file can be checked mutually through the file proofreading module, and the working quality is improved.
(3) According to the high-efficiency collaborative office system, when the data receiving module receives data searched by the cooperative colleagues within the specified time, the data hastening module hastens the cooperative colleagues, and meanwhile, the staff and the colleagues add file data through the data supplementing module to accelerate data searching, so that the first notification processing module can notify the leader of the delay of file submission and the file submission time is prolonged through the application prolonging module, the leader can know the office progress, and the tacit degree of work among the staff is improved.
Drawings
FIG. 1 is a schematic block diagram of the system of the present invention;
FIG. 2 is a schematic block diagram of a system of the document retrieval unit of the present invention;
FIG. 3 is a schematic block diagram of a system of an information gathering unit according to the present invention;
FIG. 4 is a schematic block diagram of a system of the document finishing unit of the present invention;
FIG. 5 is a system schematic block diagram of an information feedback unit of the present invention;
FIG. 6 is a schematic block diagram of a system of a document submission unit of the present invention;
FIG. 7 is a system schematic block diagram of a notification processing unit of the present invention.
In the figure, 1, an employee login module; 2. a document retrieving unit; 3. an information collection unit; 4. a file arrangement unit; 5. an information feedback unit; 6. a document submission unit; 7. a document issuing center module; 8. a document retrieving module; 9. a document recording module; 10. a file content analysis module; 11. a notification processing unit; 12. a document center processing module; 13. an information collection module; 14. a network extraction module; 15. a system internal search module; 16. a system internal storage module; 17. a system sharing module; 18. a first information extraction module; 19. an information arrangement module; 20. a data receiving module; 21. a data integration module; 22. a case sending module; 23. a document proofreading module; 24. a data auditing module; 25. a data handling module; 26. a data supplement module; 27. a first notification processing module; 28. applying for an extension module; 29. a second notification processing module; 30. an employee information storage module; 31. a second information extraction module; 32. a mail sending module; 33. a mail receiving timing module; 34. and the mail reminding sending module.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Referring to fig. 1-6, an embodiment of the present invention provides a technical solution: the utility model provides an office system is collaborated to high efficiency, including staff login module 1, the output that staff login module 1 is connected with the input of file receiving unit 2, the output of file receiving unit 2 is connected with the input of information collection unit 3, the output of information collection unit 3 is connected with the input of file arrangement unit 4, file arrangement unit 4 realizes both way junction with information feedback unit 5, the output of information feedback unit 5 is connected with the input of file submission unit 6.
Further, the case retrieval unit 2 comprises a case publishing center module 7, a case retrieval module 8, a case recording module 9, a case content analyzing module 10, a notification processing unit 11 and a case center processing module 12, wherein the output end of the case publishing center module 7 is connected with the input end of the case retrieval module 8, employees select the operated cases in the case publishing center module 7, the case retrieval module 8 retrieves the cases to their own homepages, the output end of the case retrieval module 8 is connected with the input end of the case recording module 9, the case recording module 9 automatically generates files of the time of the employees for retrieving the cases and the information of the employees, the output end of the case recording module 9 is connected with the input end of the case content analyzing module 10, the first output end of the case content analyzing module 10 is connected with the input end of the notification processing unit 11, the second output end of the case content analyzing module 10 is connected with the input end of the case center processing module 12, the notification processing unit 11 comprises an employee information storage module 30, a second information extraction module 31, a mail sending module 32, a mail receiving timing module 33 and a mail reminding sending module 34, wherein an output end of the employee information storage module 30 is connected with an input end of the second information extraction module 31, an output end of the second information extraction module 31 is connected with an input end of the mail sending module 32, an output end of the mail sending module 32 is connected with an input end of the mail receiving timing module 33, and an output end of the mail receiving timing module 33 is connected with an input end of the mail reminding sending module 34, so that the involved colleagues are notified through the notification processing unit 11 and are enabled to organize the relevant document data through the document content analysis module 10, and the working efficiency is improved.
Further, the information collection unit 3 includes an information collection module 13, a network extraction module 14, a system internal search module 15, the system comprises a system sharing module 17, a first information extraction module 18 and an information sorting module 19, wherein a first output end of an information collection module 13 is connected with an input end of a network extraction module 14, a second output end of the information collection module 13 is connected with an input end of a system internal search module 15, an output end of the system internal search module 15 is connected with a first input end of the system sharing module 17, the system internal search module 15 can search original files and related information of documents in the system sharing module 17, a first output end of the system sharing module 17 is connected with an input end of the first information extraction module 18, an output end of the first information extraction module 18 is connected with a first input end of the information sorting module 19, and an output end of the network extraction module 14 is connected with a second input end of the information sorting module 19.
Further, the document arrangement unit 4 includes a data receiving module 20, a data integration module 21, a document sending module 22, a document proof module 23 and a data auditing module 24, a first output end of the data receiving module 20 is connected with a first input end of the data integration module 21, the data integration module 21 can integrate the data of the employee and the co-workers into a complete document, an output end of the data integration module 21 is connected with an input end of the document sending module 22, an output end of the document sending module 22 is connected with an input end of the document proof module 23, the document proof module 23 can perform document proof to prevent falling-down related data, a first output end of the document proof module 23 is connected with an input end of the data auditing module 24, so that the data of the employee and the co-workers can be integrated into a complete document by the data integration module 21 through the data receiving module 20, therefore, the effect of cooperative office is achieved, the synthesized documents can be checked mutually through the document proofreading module 23, and the working quality is improved.
Further, the information feedback unit 5 includes a data promoting module 25, a data supplementing module 26, a first notification processing module 27, and an application extending module 28, where a first output end of the data promoting module 25 is connected to an input end of the data supplementing module 26, a second output end of the data promoting module 25 is connected to an input end of the first notification processing module 27, an output end of the first notification processing module 27 is connected to an input end of the application extending module 28, and the application extending module 28 can extend the filing time of the document, so that the first notification processing module 27 can notify leaders of the filing delay of the document, and the application extending module 28 can extend the filing time of the document, thereby enabling leaders to know the office progress and further improving the tacit degree of work among employees.
Further, the document submission unit 6 includes a second notification processing module 29 and a system internal storage module 16, a first output end of the second notification processing module 29 is connected to a second input end of the system sharing module 17, a second output end of the second notification processing module 29 is connected to an input end of the system internal storage module 16, and the second notification processing module 29 delivers the final document to the client and stores the final document in the system internal storage module 16.
Further, a second output terminal of the document and record checking module 23 is connected to a second input terminal of the data integrating module 21, and an output terminal of the data auditing module 24 is connected to a third input terminal of the data integrating module 21.
Further, the output end of the document center processing module 12 is connected with the input end of the information collecting module 13, and the output end of the information collating module 19 is connected with the input end of the data receiving module 20.
Further, the data receiving module 20 and the data promoting module 25 realize bidirectional connection, and the output end of the data examining and verifying module 24 is connected with the input end of the second notification processing module 29.
When the system works, firstly, the staff enters an office system through the staff logging-in module 1, the staff selects an operated file in the file publishing center module 7, the file is picked up on the work homepage of the staff through the file picking-up module 8, the file recording module 9 automatically generates a file of the time for the staff to pick up the file and the information of the staff, the staff then enables the file content analyzing module 10 to analyze and judge the data in the file, the related colleagues extract the information of the staff in the staff information storage module 30 through the second information extraction module 31, the mail sending module 32 sends notification information to the related colleagues to organize the related data of the file, when the mail receiving timing module 33 does not receive a reply mail of the colleagues within 30min, the mail reminding sending module 34 sends reminding information to the intelligent bracelet of the colleagues to remind the intelligent bracelet of the colleagues to reply information by the intelligent bracelet, then, the main problem of the file is extracted by the file center processing module 12, the information collecting module 13 searches through the network and system internal searching module 15, the system internal searching module 15 searches the original file and the related information of the file in the system sharing module 17, the related information of the file is copied to the internal of the file under the screening of the network extracting module 14 and the first information extracting module 18, the internal information of the file is collated into file data by the information collating module 19, after the data searched by the co-workers is received by the data receiving module 20, the data of the staff and the co-workers are integrated into a complete file by the data integrating module 21, then the complete file is sent to the co-workers by the file sending module 22, the file is collated in the file collating module 23 to prevent the related data from falling down, when the collation of the file is not passed, the data integration module 21 continues to integrate the data of the employee and the collaborators, when the proofreading of the file passes, the data auditing module 24 transmits the file to the leader audit, when the leader audit does not pass, the data integration module 21 continues to integrate the data of the employee and the collaborators again until the leader audit passes, after the audit passes, the second notification processing module 29 transmits the final file to the client and stores the final file in the internal storage module 16 of the system, and notifies the collaborators to upload the data related to the file to the internal of the system sharing module 17, thereby facilitating the query of other collaborators, when the data receiving module 20 receives the data searched by the collaborators in the specified time, the data hastening module 25 will hasten the collaborators, the first notification processing module 27 notifies the leader of the file submission delay, and prolongs the file submission time through the application prolonging module 28, meanwhile, the employee and the colleague add the file data in the data supplement module 26 to speed up the data search.
It is noted that, herein, relational terms such as first and second, and the like may be used solely to distinguish one entity or action from another entity or action without necessarily requiring or implying any actual such relationship or order between such entities or actions. Also, the terms "comprises," "comprising," or any other variation thereof, are intended to cover a non-exclusive inclusion, such that a process, method, article, or apparatus that comprises a list of elements does not include only those elements but may include other elements not expressly listed or inherent to such process, method, article, or apparatus. Without further limitation. The use of the phrase "comprising one of the elements does not exclude the presence of other like elements in the process, method, article, or apparatus that comprises the element.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that various changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (8)
1. An efficient collaborative office system comprising an employee login module (1), characterized in that: the output end of the employee login module (1) is connected with the input end of the file getting unit (2), the output end of the file getting unit (2) is connected with the input end of the information collecting unit (3), the output end of the information collecting unit (3) is connected with the input end of the file sorting unit (4), the file sorting unit (4) is in bidirectional connection with the information feedback unit (5), and the output end of the information feedback unit (5) is connected with the input end of the file submitting unit (6);
the file retrieving unit (2) comprises a file publishing center module (7), a file retrieving module (8), a file recording module (9), a file content analyzing module (10), a notification processing unit (11) and a file center processing module (12), wherein the output end of the file publishing center module (7) is connected with the input end of the file retrieving module (8), the output end of the file retrieving module (8) is connected with the input end of the file recording module (9), the output end of the file recording module (9) is connected with the input end of the file content analyzing module (10), the first output end of the file content analyzing module (10) is connected with the input end of the notification processing unit (11), and the second output end of the file content analyzing module (10) is connected with the input end of the file center processing module (12);
the notification processing unit (11) comprises an employee information storage module (30), a second information extraction module (31), a mail sending module (32), a mail receiving timing module (33) and a mail reminding sending module (34), wherein the output end of the employee information storage module (30) is connected with the input end of the second information extraction module (31), the output end of the second information extraction module (31) is connected with the input end of the mail sending module (32), the output end of the mail sending module (32) is connected with the input end of the mail receiving timing module (33), and the output end of the mail receiving timing module (33) is connected with the input end of the mail reminding sending module (34);
the file content analysis module (10) is used for analyzing the data in the file, finding out related colleagues, acquiring staff information through the second information extraction module (31), and sending notification information to the related colleagues through the mail sending module (32);
the file central processing module (12) is used for refining the main problems of the file and searching in a network and system internal searching module (15) through an information collecting module (13);
the information collection unit (3) comprises an information collection module (13), a network extraction module (14), a system internal search module (15), a system sharing module (17), a first information extraction module (18) and an information sorting module (19),
the information collection module (13) is used for searching in a network and system internal search module (15), the system internal search module (15) searches for original files and related information of the file in the system sharing module (17), the first information extraction module (18) is used for extracting information of staff from the staff information storage module (30), the related information of the file is copied to the inside of the file under the screening of the network extraction module (14) and the first information extraction module (18), and the internal information of the file is collated into file data through the information collation module (19).
2. A high efficiency collaborative office system according to claim 1, wherein: the first output of information collection module (13) is connected with the input that the module (14) was drawed to the network, the second output of information collection module (13) is connected with the input of the inside search module of system (15), the output of the inside search module of system (15) is connected with the first input of system sharing module (17), the first output of system sharing module (17) is connected with the input of first information extraction module (18), the output of first information extraction module (18) is connected with the first input of information arrangement module (19), the output that the module (14) was drawed to the network is connected with the second input of information arrangement module (19).
3. A high efficiency collaborative office system according to claim 2, wherein: the file arrangement unit (4) comprises a data receiving module (20), a data integration module (21), a file sending module (22), a file verification module (23) and a data verification module (24), the output ends of the mail sending module (32) and the mail reminding sending module (34) are connected with the input end of the data receiving module (20), the first output end of the data receiving module (20) is connected with the first input end of the data integration module (21), the output end of the data integration module (21) is connected with the input end of the file sending module (22), the output end of the file sending module (22) is connected with the input end of the file verification module (23), and the first output end of the file verification module (23) is connected with the input end of the data verification module (24).
4. A high efficiency collaborative office system according to claim 3, wherein: the information feedback unit (5) comprises a data urging module (25), a data supplement module (26), a first notification processing module (27) and an application extension module (28), wherein a first output end of the data urging module (25) is connected with an input end of the data supplement module (26), a second output end of the data urging module (25) is connected with an input end of the first notification processing module (27), and an output end of the first notification processing module (27) is connected with an input end of the application extension module (28).
5. A high efficiency collaborative office system according to claim 4, wherein: the file submitting unit (6) comprises a second notification processing module (29) and a system internal storage module (16), wherein a first output end of the second notification processing module (29) is connected with a second input end of the system sharing module (17), and a second output end of the second notification processing module (29) is connected with an input end of the system internal storage module (16).
6. A high efficiency collaborative office system according to claim 3, wherein: the second output end of the document proof module (23) is connected with the second input end of the data integration module (21), and the output end of the data auditing module (24) is connected with the third input end of the data integration module (21).
7. A high efficiency collaborative office system according to claim 3, wherein: the output end of the file central processing module (12) is connected with the input end of the information collecting module (13), and the output end of the information collating module (19) is connected with the input end of the data receiving module (20).
8. A high efficiency collaborative office system according to claim 5, wherein: the data receiving module (20) is in bidirectional connection with the data urging module (25), and the output end of the data auditing module (24) is connected with the input end of the second notification processing module (29).
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CN102307157A (en) * | 2011-08-17 | 2012-01-04 | 中兴通讯股份有限公司 | Collaboration office information sharing method, system thereof and association information query apparatus |
CN103473671A (en) * | 2013-07-25 | 2013-12-25 | 平顶山中选自控***有限公司 | Multi-platform cooperative office system based on .NET |
CN107545333A (en) * | 2016-06-24 | 2018-01-05 | 常州诗雅智能科技有限公司 | The office automation system |
CN106600222A (en) * | 2016-12-09 | 2017-04-26 | 武汉中瀚科技有限公司 | Mobile office information processing system and method |
CN106875155A (en) * | 2017-02-09 | 2017-06-20 | 江西师范大学 | A kind of chain of command |
CN109146306A (en) * | 2018-09-04 | 2019-01-04 | 浙江蟠桃会网络技术有限公司 | A kind of enterprise management system |
CN110009301A (en) * | 2019-03-20 | 2019-07-12 | 中南大学 | A kind of computer cooperation work system and method |
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