CN111080245A - Intelligent cooperative office management method - Google Patents
Intelligent cooperative office management method Download PDFInfo
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- CN111080245A CN111080245A CN201911243910.1A CN201911243910A CN111080245A CN 111080245 A CN111080245 A CN 111080245A CN 201911243910 A CN201911243910 A CN 201911243910A CN 111080245 A CN111080245 A CN 111080245A
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Abstract
An intelligent cooperative office management method is used for process management of borrowing application and stamping application, and is based on a management platform, an application end and an approval end which are connected with the management platform, wherein the application end and the approval end correspond to names of office workers one by one, and after the office application end puts forward an office application, the rest application ends can apply for adding applicants and remark information, so that the fact that one piece of information submitted to the office approval end comprises a plurality of office information tables for the approval of the office workers is achieved. The business application among a plurality of office application personnel enhances sharing and communication, thereby enhancing the cooperative office capacity of the plurality of office personnel.
Description
Technical Field
The invention relates to the technical field of office systems, in particular to an intelligent cooperative office management method.
Background
In recent years, cooperative software is emerging as application software for assisting multiple organizations to jointly complete management affairs, and by optimizing business processes and enhancing knowledge-based information sharing and communication, the working efficiency of personnel is improved, and the management execution capacity of application units such as industrial and commercial units, government offices and the like is enhanced. The generation of the concept of "collaboration" and the application of the system designed based on the concept will push the information technology revolution into a completely new stage.
In the prior art, application functional modules such as a loan application and a stamp application are important functions in existing cooperative office software, and most of the application functional modules are one-way audition batch-type processes, namely after an applicant submits an application, the application is approved by a direct leader or a related person in charge, and only the applicant, a process approver and a final approver can obtain the application information in the whole process.
Although the one-way approval mode of the application function module can simply and clearly finish the approval process, the whole process only comprises the applicant, the process approver and the final approver, and the application information can be acquired, so that the cooperative office effect is small. For example, when applicant a submits a loan application and passes the approval, if others need to loan, the loan application needs to be proposed again. The process needs to consume the time of passing through the loan approval process again, particularly when the number of other application personnel is too large, the approval personnel needs to perform approval one by one, if the approval personnel has sufficient time and can receive all loan applications in a short time, the approval personnel can perform approval treatment on all the applications one by one, and only spend the time of the approval personnel for performing multiple operations, but in some organizations with slow internal processes and uncontrollable intermediate approval process time, the time of each application finally transmitted to the position of the final approval personnel is uncertain, and each application needs to be processed when the final approval personnel has time to check the application, so that the number of the personnel who propose the application is more, the number of the application is more, and the time of one by one approval is accumulated to cause the lengthening of the application passing time. Of course, similar problems exist more or less in the field application, business application, stamp application and billing application, and the office coordination capacity is reduced due to insufficient information sharing and communication among the office workers.
Disclosure of Invention
Aiming at the defects in the prior art, the invention aims to provide an intelligent cooperative office management method which can enhance the information sharing and communication among office workers so as to enhance the cooperative office capacity of a plurality of office workers.
The above object of the present invention is achieved by the following technical solutions:
an intelligent collaborative office management method is used for process management of borrowing application and stamping application, the management method is based on a management platform and an application end and an approval end which are connected with the management platform, the application end and the approval end are in one-to-one correspondence with names of office workers, and the method comprises the following steps:
step 1: an office application is submitted to a management platform by an office application end, whether the office application is waited or not is selected, the office application at least comprises application content, time and applicant names, and an office information table corresponding to the applicant names one by one is generated after the office application is received by the management platform;
if yes, entering step 2; if not, submitting an uploading instruction to the management platform and entering the step 4;
the office application end is an application end for providing office applications;
step 2: the management platform publishes the office information table to an idle application end, the idle application end generates prompt information matched with the content of the office information table after receiving the office information table, and the idle application end transmits information added by an applicant to the office application end through the management platform;
and step 3: the office application end receives the information added by the applicant within a preset time from the submission of the office application;
if yes, the office application end changes the name of the applicant of the office application according to the added information of the agreed applicant, submits the changed office application and an uploading instruction to a management platform, and the management platform generates an office information table corresponding to the name of the applicant one by one after receiving the changed office application;
and 4, step 4: after receiving the uploading instruction, the management platform transmits the office information table to an office examination and approval end in a unified way;
and 5: and the office examination and approval end uploads the examined and approved office information table to the management platform, and the management platform feeds back the examined and approved office information table to the application end in a one-to-one correspondence mode according to the name of the applicant.
By adopting the technical scheme, after the applicant submits the office application, the application channel of the applicant can be added to the idle application end, so that the same office application can organize the personnel with application requirements as much as possible in the primary application to form an application to the office approval end, compared with the prior art that each applicant carries out service approval through independent application, the same kind of personal services form an application and submit the application to the office approval end, the approval personnel at the office approval end can see the service applications of a plurality of the applicant at one time and reply one by one to the service requirements of each person, such as borrowing or stamping, according to the office information table, the redundant time consumption of the service application process of a plurality of office personnel caused by the examining of the application contents by the approval personnel for a plurality of times is saved, and meanwhile, the service applications among the plurality of office personnel are shared and communicated, thereby enhancing the cooperative working ability of a plurality of working personnel.
As an improvement of the invention, each application end and each approval end are configured with account information, the account information comprises ID, affiliated department and name, and the office information table comprises the account information.
By adopting the technical scheme, the office information table comprises the account information, so that the uploaded ID, department and name of each application are unique, and the office information table after being approved is conveniently fed back to the application end by the management platform in a one-to-one correspondence manner according to the name of the applicant.
As an improvement of the invention, the applicant added information comprises applicant name, time and remark information.
By adopting the technical scheme, as reasons may need to be explained when the application is sealed or the application is borrowed, the addition of the remark information can facilitate the office staff corresponding to the idle application end to add the application reasons.
As an improvement of the invention, the office information table at least comprises the name of the applicant, the time and the application content, and the application content comprises the remark information.
By adopting the technical scheme, the time and the application content can indicate the items and the time requirements corresponding to the office information table, so that the office information table can clearly express the application reason and the application content.
As an improvement of the present invention, if the office approval end is divided into a plurality of office information tables according to grades, and the office information table approved by the office approval end includes an approval grade identifier and an application type, step 5 further includes:
the office examination and approval end uploads the examined and approved office information table and the submission instruction to the management platform, and the management platform feeds back the examined and approved office information table to the application end in a one-to-one correspondence mode according to the name of the applicant
The cooperative office management method further comprises the following steps:
step 6: after receiving the submitting instruction, the management platform combines the office information tables of the same type containing the same grade identification into a new office application and transmits the new office application to the next office examination and approval end;
and 7:
if no office examination and approval end of the next level exists, the office examination and approval end uploads the examined and approved office information table and a delivery instruction to a management platform, and the management platform feeds back the examined and approved office information table to an application end in a one-to-one correspondence manner according to the name of an applicant;
if yes, returning to the step 5.
By adopting the technical scheme, when the office examination and approval ends are divided into a plurality of office examination and approval ends according to the grades, the application contents between the office examination and approval ends at the same grade can form an office examination and approval end which is uniformly applied to a higher grade in a mode of a plurality of office information tables, so that the examination and approval process can be simplified between the plurality of examination and approval ends, and the cooperative working capacity between the office workers corresponding to the office examination and approval ends at the same grade is increased.
As an improvement of the invention, the application terminals for receiving the office information table at least comprise an office application terminal and an idle application terminal.
By adopting the technical scheme, the office information table after examination and approval is fed back to the office application end and the idle application end, so that office workers applying to the office examination and approval end through the office application end can both receive examination and approval results, and the step of informing the office workers of the examination and approval results one by one through the office application end is omitted.
In summary, the invention includes at least one of the following beneficial technical effects:
the cooperative ability is strong, and the office application end can provide the opportunity for the idle application end to supplement the applicant after submitting the application, so that the communication and cooperative ability among office workers are improved.
Drawings
Fig. 1 is a flowchart of an intelligent collaborative office management method according to an embodiment.
Fig. 2 is a flowchart of the intelligent collaborative office management method in the second embodiment.
Detailed Description
The present invention will be described in further detail with reference to the accompanying drawings.
The invention discloses an intelligent collaborative office management method, which is used for process management of loan application and sealing application and is based on a management platform and an application end and an approval end which are connected with the management platform. Each application terminal and each approval terminal are configured with account information, the account information comprises an ID, a department to which the application terminal belongs and a name, the ID is an office worker mark allocated to the office worker by the management platform, and the ID is preferably a worker number.
The first embodiment is as follows:
referring to fig. 1, the flow of the management method is as follows.
Step 1: and submitting an office application to the management platform by the office application terminal, and selecting whether to wait. The office application end is an application end for providing office applications; the office application comprises application content, time, applicant names, affiliated departments and IDs, and the management platform generates an office information table corresponding to the applicant names one by one after receiving the office application, namely the office information table comprises the names, the application content, the time, the IDs and the affiliated departments. The application content is a text description or necessary file required by the corresponding office process, such as a file to be stamped required during stamping application; the time is the usage time.
A waiting selection dialog box is arranged in an operation interface of the office application end, when the office application end submits an office application to the management platform, the office application end pops up the waiting selection dialog box, and if the information fed back to the office application end by the waiting selection dialog box is 'yes', meaning that the selection is waiting, the step 2 is entered; and if the information fed back to the office application terminal by the waiting selection dialog box is 'no', meaning that the selection is not waiting, submitting an uploading instruction to the management platform by the office application terminal, and entering the step 4.
Step 2: the management platform publishes the office information table to the idle application terminal, and the idle application terminal transmits the information added by the applicant to the office application terminal through the management platform. Wherein, the idle application end is the other application end which is level with the office application end. After receiving the office information table, the idle application terminal generates prompt information on an operation interface of the idle application terminal, wherein the prompt information is preferably a flashing icon on the operation interface. If the free application end submits the applicant adding information, it indicates that other office personnel have the same office requirements, so that the applicant adding information is transmitted to the office application end to request the office application end to add corresponding information. It should be noted that the applicant added information includes the name, time and remark information of the applicant, and the remark information is a text description or a necessary file required by the corresponding office flow.
And step 3: after receiving the applicant added information, the office application terminal displays a plurality of pieces of applicant added information on an operation interface of the office application terminal in a list form in a virtual dialog box form, if the information fed back to the office application terminal by the virtual dialog box is 'yes', the information means that the corresponding applicant is allowed to add information, the name, the time and the application content of the applicant of the office application are changed according to the applicant added information, the office application terminal submits the changed office application and an uploading instruction to a management platform, after receiving the office application, the management platform generates a plurality of independent office information tables according to the number of the name of the applicant, and each office information table comprises the name, the time and the application content of one applicant.
And 4, step 4: and after receiving the uploading instruction, the management platform transmits the office information table to an office examination and approval end in a unified way. The office information tables received by the office examination and approval end in a unified mode are displayed in an examination and approval application table of an operation interface of the office examination and approval end in a list mode, so that an examination and approval person can see a plurality of office information tables at one time.
And 5: and the office examination and approval end uploads the examined and approved office information table to the management platform, and the management platform sends the office information table to the corresponding office application end and the corresponding idle application end according to the name in the office information table.
From the above, after the applicant submits the office application, the application channel of the applicant can be added to the idle application end, so that the same office application can organize the personnel with application requirements as much as possible in the primary application to form an application to the office approval end, and the office process that originally needs a plurality of applicants to submit a plurality of applications is compressed into the office application that a plurality of applicants finish a plurality of applicants through one approval process.
Example two:
the present embodiment describes the present invention based on a situation where the office approval side is divided into a plurality of sections according to the hierarchy.
Referring to fig. 2, the flow of the management method is as follows.
Step 1: and submitting an office application to the management platform by the office application terminal, and selecting whether to wait. The office application end is an application end for providing office applications; the office application comprises an application type, application content, time, applicant names, affiliated departments and IDs, and the management platform generates an office information table corresponding to the applicant names one by one after receiving the office application, namely the office information table comprises the application type, the application names, the application content, the time, the IDs and the affiliated departments. The application content is a text description or necessary file required by the corresponding office process, such as a file to be stamped required during stamping application; the time is the service time; the application type is a loan application or a seal application.
A waiting selection dialog box is arranged in an operation interface of the office application end, when the office application end submits an office application to the management platform, the office application end pops up the waiting selection dialog box, and if the information fed back to the office application end by the waiting selection dialog box is 'yes', meaning that the selection is waiting, the step 2 is entered; and if the information fed back to the office application terminal by the waiting selection dialog box is 'no', meaning that the selection is not waiting, submitting an uploading instruction to the management platform by the office application terminal, and entering the step 4.
Step 2: the management platform publishes the office information table to the idle application terminal, and the idle application terminal transmits the information added by the applicant to the office application terminal through the management platform. Wherein, the idle application end is the other application end which is level with the office application end. After receiving the office information table, the idle application terminal generates prompt information on an operation interface of the idle application terminal, wherein the prompt information is preferably a flashing icon on the operation interface. If the free application end submits the applicant adding information, it indicates that other office personnel have the same office requirements, so that the applicant adding information is transmitted to the office application end to request the office application end to add corresponding information. It should be noted that the applicant added information includes the name, time and remark information of the applicant, and the remark information is a text description or a necessary file required by the corresponding office flow.
And step 3: after receiving the applicant added information, the office application terminal displays a plurality of pieces of applicant added information on an operation interface of the office application terminal in a list form in a virtual dialog box form, if the information fed back to the office application terminal by the virtual dialog box is 'yes', the information means that the corresponding applicant is allowed to add information, the name, the time and the application content of the applicant of the office application are changed according to the applicant added information, the office application terminal submits the changed office application and an uploading instruction to a management platform, after receiving the office application, the management platform generates a plurality of independent office information tables according to the number of the name of the applicant, and each office information table comprises the name, the time and the application content of one applicant.
And 4, step 4: and after receiving the uploading instruction, the management platform transmits the office information table to an office examination and approval end in a unified way. The office information tables received by the office examination and approval end in a unified mode are displayed in an examination and approval application table of an operation interface of the office examination and approval end in a list mode, so that an examination and approval person can see a plurality of office information tables at one time.
And 5: and the office examination and approval end uploads the examined and approved office information table and the submission instruction to the management platform, and the management platform sends the office information table to the corresponding office application end and the corresponding idle application end according to the name in the office information table. The office information table after being approved by the office approval end comprises the approval grade identification of the corresponding office approval end.
Step 6: and after receiving the submitting instruction, the management platform combines the office information tables of the same type containing the same grade identification into a new office application and transmits the new office application to the next office examination and approval end.
And 7:
if no office examination and approval end of the next stage exists, the office examination and approval end uploads the examined and approved office information table and the submitting instruction to the management platform, and the management platform feeds back the examined and approved office information table to the application end in a one-to-one correspondence manner according to the name of the applicant;
if yes, returning to the step 5.
According to the above contents, when the office examination and approval end has a plurality of grades, a plurality of office information tables submitted at the same level can be uploaded to the next office examination and approval end in a unified manner, so that the examination and approval process among the multi-stage office examination and approval ends is simplified.
The embodiments of the present invention are preferred embodiments of the present invention, and the scope of the present invention is not limited by these embodiments, so: all equivalent changes made according to the structure, shape and principle of the invention are covered by the protection scope of the invention.
Claims (6)
1. An intelligent collaborative office management method is used for process management of borrowing application and stamping application, the management method is based on a management platform and an application end and an approval end which are connected with the management platform, the application end and the approval end are in one-to-one correspondence with names of office workers, and the intelligent collaborative office management method is characterized by comprising the following steps:
step 1: an office application is submitted to a management platform by an office application end, whether the office application is waited or not is selected, the office application at least comprises application content, time and applicant names, and an office information table corresponding to the applicant names one by one is generated after the office application is received by the management platform;
if yes, entering step 2; if not, submitting an uploading instruction to the management platform and entering the step 4;
the office application end is an application end for providing office applications;
step 2: the management platform publishes the office information table to an idle application end, the idle application end generates prompt information matched with the content of the office information table after receiving the office information table, and the idle application end transmits information added by an applicant to the office application end through the management platform;
and step 3: the office application end receives the information added by the applicant within a preset time from the submission of the office application;
if yes, the office application end changes the name of the applicant of the office application according to the added information of the agreed applicant, submits the changed office application and an uploading instruction to a management platform, and the management platform generates an office information table corresponding to the name of the applicant one by one after receiving the changed office application;
and 4, step 4: after receiving the uploading instruction, the management platform transmits the office information table to an office examination and approval end in a unified way;
and 5: and the office examination and approval end uploads the examined and approved office information table to the management platform, and the management platform feeds back the examined and approved office information table to the application end in a one-to-one correspondence mode according to the name of the applicant.
2. The intelligent collaborative office management method according to claim 1, wherein: each application terminal and the approval terminal are all configured with account information, the account information comprises an ID, a department to which the application terminal belongs and a name, and the office application comprises the account information.
3. The intelligent collaborative office management method according to claim 1, wherein: the applicant adding information comprises applicant name, time and remark information.
4. The intelligent collaborative office management method according to claim 1, wherein: the office information table at least comprises the name, the time and the application content of the applicant, and the application content comprises the remark information.
5. The intelligent collaborative office management method according to claim 1, wherein: if the office examination and approval end is divided into a plurality of office information tables according to the grades, and the office information tables after examination and approval by the office examination and approval end contain examination and approval grade marks and application types, the step 5 further comprises the following steps:
the office examination and approval end uploads the examined and approved office information table and the submission instruction to the management platform, and the management platform feeds back the examined and approved office information table to the application end in a one-to-one correspondence mode according to the name of the applicant
The cooperative office management method further comprises the following steps:
step 6: after receiving the submitting instruction, the management platform combines the office information tables of the same type containing the same grade identification into a new office application and transmits the new office application to the next office examination and approval end;
and 7:
if no office examination and approval end of the next level exists, the office examination and approval end uploads the examined and approved office information table and a delivery instruction to a management platform, and the management platform feeds back the examined and approved office information table to an application end in a one-to-one correspondence manner according to the name of an applicant;
if yes, returning to the step 5.
6. The intelligent collaborative office management method according to claim 5, wherein: the application terminals for receiving the office information table at least comprise an office application terminal and an idle application terminal.
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| CN201911243910.1A CN111080245B (en) | 2019-12-06 | 2019-12-06 | Intelligent collaborative office management method |
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