CN110719329A - Comprehensive file control method based on cloud computing and computer equipment - Google Patents
Comprehensive file control method based on cloud computing and computer equipment Download PDFInfo
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- CN110719329A CN110719329A CN201910952071.4A CN201910952071A CN110719329A CN 110719329 A CN110719329 A CN 110719329A CN 201910952071 A CN201910952071 A CN 201910952071A CN 110719329 A CN110719329 A CN 110719329A
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04L—TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION
- H04L67/00—Network arrangements or protocols for supporting network services or applications
- H04L67/01—Protocols
- H04L67/06—Protocols specially adapted for file transfer, e.g. file transfer protocol [FTP]
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
- G06K17/00—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations
- G06K17/0022—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations arrangements or provisious for transferring data to distant stations, e.g. from a sensing device
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
- G06Q10/103—Workflow collaboration or project management
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Abstract
The invention discloses a cloud computing-based comprehensive file control method and computer equipment, and belongs to the technical field of industrial field control systems. The cloud computing-based integrated file control method comprises the steps of deploying a cloud server, adding a controlled file form, uploading a controlled file, examining and approving the controlled file, converting the format of the controlled file, adding a department electronic seal and a two-dimensional code, and releasing the controlled file. The computer device implements the aforementioned method. Compared with the existing independent intranet application management system, the cloud resource advantage can be fully utilized to conveniently and rapidly manage the internal controlled files of the enterprise, the electronic seal and two-dimensional code technology is combined to ensure that the files cannot be randomly modified after single file export and file format conversion, the files can be traced and whether the files are the latest version or not can be checked, and field service personnel can check the files at any time without finding the files at the paper file storage position.
Description
Technical Field
The invention relates to the technical field of industrial production file management systems, in particular to a file management system for controlling file transmission and use.
Background
With the improvement of informatization level, electronic government affairs and network office manners are more and more widely applied, internal local area networks are established by a plurality of government departments and enterprises and public institutions, an office automation system (OA system) of the government departments and the public institutions is established, a plurality of files are sent out in the form of electronic files for workers to use, so that the issuing of paper files is reduced, and the paperless office is gradually replacing the paperless office. Compared with the traditional papery office, the paperless office built on the basis of the internal local area network can improve the working efficiency, reduce the use of paper and the like, and embody the environmental awareness. Electronic documents are becoming more popular and widely used due to their ease of use, high efficiency of propagation, and small storage space.
Many power industry units, like other enterprises and public institutions in the country, also establish a management system which is based on an internal local area network and integrates office automation and business management, thereby realizing automation of office and business management. With the establishment of major systems of enterprises, office or operation places are frequently changed, so that an application system deployed in an intranet cannot be used, and the system is urgently required to be moved to the cloud for convenient remote office. However, since many power plants are controlled files in daily work, especially work instruction books for instructing operations, which involve many work risk contents, file content control and version control are important. Most of the current power plant management modes are still in paper version management or comparative primary electronic management, although the electronic management exists in an electronic version mode, anyone can modify and upload files on a computer at will, the files are not controlled, or whether the files are the latest version is not determined after downloading. And once the office location of the business department changes, the network needs to be planned again to use the electronic document.
Disclosure of Invention
In order to solve one or more problems existing in the prior art in the background art, the invention provides a technical scheme of a comprehensive file controlled method based on cloud computing, and simultaneously provides a corresponding technical scheme for realizing the method on a computer.
The technical scheme of the invention is as follows:
a comprehensive file control method based on cloud computing comprises the following steps:
s1, deploying a cloud computing server; a department administrator and a controlled file form are set in the cloud computing server, and the controlled file form is controlled by the department administrator;
s2, uploading corresponding controlled files according to the controlled file form in the cloud computing server by each business department;
s3, corresponding examination and approval personnel are appointed in the cloud computing server, and the controlled files uploaded in the S2 are examined and approved;
s4, after the controlled file in the S3 is approved, the cloud computing server stores the controlled file as a non-editable PDF format for finalizing the file, and then each page of the file is printed with an electronic seal and a two-dimensional code;
and S5, the cloud computing server issues the controlled file arranged in the S4 for all business personnel to download.
Further, more specific steps in step S3 include:
s31, at least one approval person is provided;
and S32, the controlled file is approved by the approval personnel, if the approval is passed, the step S4 is executed, otherwise, the step S2 is returned to allow the corresponding business department to modify the controlled file.
Further, in step S4, more specific steps include:
s41, the cloud computing server stores the controlled file as a non-editable PDF format for finalizing the file;
and S42, the cloud computing server prints two-dimensional codes and electronic seals on page headers of each page of the controlled file and then issues the controlled file.
Further, the two-dimensional code records basic information of the controlled file, and the electronic seal records the name of a business department uploading the controlled file and the filing date of the controlled file.
Further, in step S4, the information recorded in the two-dimensional code includes one or more of a controlled file number, upload person information, download person information, upload date, download date, controlled file validity period, and version number.
A computer device comprising a memory, a processor and a computer program; the memory is used for controlled files in the aforementioned method, a computer program, and the processor is used for executing the computer program, and the computer program is used for realizing the steps of any one of the aforementioned methods.
Compared with the prior art, the technical scheme of the invention has the beneficial effects that:
compared with the existing papery field file or internal network electronic version management mode, the comprehensive file control method based on the cloud computing can be used for business personnel to look up a file control system at any time and any place; the issued controlled document adopts a non-editable PDF format, so that the controlled document is ensured not to be modified randomly; the method has stronger authority control, can not upload the controlled file by any person, and the related personnel of the appointed part can examine and approve the controlled file, thereby ensuring the single export of the file; the historical version of a certain controlled file can be traced, and the historical editing record of the file can be checked; the issued controlled file is printed with an electronic seal of a department, and the electronic seal can trace the delivery of the documentary; the added two-dimensional code picture can check the basic information of the file at any time, and the file is ensured to be in the valid period and the file content is correct or not when being used. The files are deployed on the cloud computing server, so that the trouble that a business department needs to reset and plan an internal network due to change of office places can be effectively avoided, and the office efficiency is improved.
Drawings
FIG. 1 is a schematic flow chart of the present invention.
Detailed Description
The drawings are for illustrative purposes only and are not to be construed as limiting the patent. For a better understanding of the embodiments, certain features of the drawings may be omitted, enlarged or reduced, and do not represent actual product dimensions. It will be understood by those skilled in the art that certain well-known structures in the drawings and descriptions thereof may be omitted.
In the description of the present invention, it should be noted that, unless otherwise explicitly specified or limited, the terms "designed," "connected," and the like are to be construed broadly, e.g., as meaning fixedly connected, detachably connected, or integrally connected; can be mechanically or electrically connected; they may be connected directly or indirectly through intervening media, so to speak, as communicating between the two elements. The specific meaning of the above terms in the present invention can be understood in specific cases to those skilled in the art.
The technical solution of the present invention is further described below with reference to the accompanying drawings and examples.
Referring to fig. 1, the cloud computing-based integrated file controlled method includes the following steps:
the method comprises the steps of deploying a cloud computing server, setting up a department administrator and a controlled file form in the cloud computing server, and controlling the controlled file form by the department administrator.
And secondly, uploading the controlled file according to the controlled file form by the related business department.
And thirdly, appointing a plurality of examination and approval personnel in the cloud computing server, and examining and approving the controlled file uploaded in the second step.
Step four, if the controlled document in the step three is not approved, returning to the step two to allow the relevant service departments to modify the controlled document; and if the controlled document in the third step passes the examination and approval, entering the fifth step.
And fifthly, storing the controlled file in a non-editable PDF format in the cloud computing server.
Sixthly, printing an electronic seal and a two-dimensional code of a file department on the page head of each page of the controlled file; the electronic seal includes information of department name and date of finalizing draft; the two-dimension code is recorded with the information of the controlled file number, the uploading person information, the downloading person information, the uploading date, the downloading date and the controlled file validity period.
And seventhly, the cloud computing server issues the controlled file for business personnel to download.
The above seven steps are completed by related personnel cooperating with computer equipment. The computer device includes a memory, a processor, and a computer program. The memory is used for storing a computer program and controlled files, the processor is used for executing the computer program, and the computer program is used for realizing the seven steps.
Compared with the existing paper field file or internal local area network electronic version management mode, the method has the advantages that business personnel can look up the file controlled system at any time and any place; the issued controlled document adopts a non-editable PDF format, so that the controlled document is ensured not to be modified randomly; the method has stronger authority control, can not upload the controlled file by any person, and the related personnel of the appointed part can examine and approve the controlled file, thereby ensuring the single export of the file; the historical version of a certain controlled file can be traced, and the historical editing record of the file can be checked; the issued controlled file is printed with an electronic seal of a department, and the electronic seal can trace the delivery of the documentary; the added two-dimensional code picture can check the basic information of the file at any time, and the file is ensured to be in the valid period and the file content is correct or not when being used. And the computing server can also avoid the trouble that the internal network needs to be reset and planned due to the change of the office location of the business department, thereby improving the office efficiency.
In the above embodiments, the method for controlling the integrated file based on cloud computing simply changes the type of the device involved in the information transmission process, or uses the replacement of the same function device, or simply repeats a certain step, etc., but is a routine replacement of the embodiment, and does not have substantial changes and advances, and also falls within the scope set forth in the claims of the present technical solution.
Finally, the above embodiments are only for illustrating the technical solutions of the present invention and not for limiting, although the present invention has been described in detail with reference to the preferred embodiments, it should be understood by those skilled in the art that modifications or equivalent substitutions may be made to the technical solutions of the present invention without departing from the spirit and scope of the technical solutions of the present invention, and all of them should be covered in the claims of the present invention.
Claims (6)
1. A comprehensive file control method based on cloud computing is characterized by comprising the following steps:
s1, deploying a cloud computing server; a department administrator and a controlled file form are set in the cloud computing server, and the controlled file form is controlled by the department administrator;
s2, uploading corresponding controlled files according to the controlled file form in the cloud computing server by each business department;
s3, corresponding examination and approval personnel are appointed in the cloud computing server, and the controlled files uploaded in the S2 are examined and approved;
s4, after the controlled file in the S3 is approved, the cloud computing server stores the controlled file as a non-editable PDF format for finalizing the file, and then each page of the file is printed with an electronic seal and a two-dimensional code;
and S5, the cloud computing server issues the controlled file arranged in the S4 for all business personnel to download.
2. The cloud-computing-based integrated file control method according to claim 1, wherein the more specific step in step S3 includes:
s31, at least one approval person is provided;
and S32, the controlled file is approved by the approval personnel, if the approval is passed, the step S4 is executed, otherwise, the step S2 is returned to allow the corresponding business department to modify the controlled file.
3. The cloud-computing-based integrated file control method according to claim 2, wherein in step S4, more specific steps include:
s41, the cloud computing server stores the controlled file as a non-editable PDF format for finalizing the file;
and S42, the cloud computing server prints two-dimensional codes and electronic seals on page headers of each page of the controlled file and then issues the controlled file.
4. The cloud computing-based integrated file control method according to claim 3, wherein: the two-dimensional code records basic information of the controlled file, and the electronic seal records the name of a service department uploading the controlled file and the filing date of the controlled file.
5. The cloud computing-based integrated file controlled method according to claim 4, wherein: the information recorded in the two-dimensional code in step S4 includes one or more of a controlled file number, upload person information, download person information, upload date, download date, controlled file validity period, and version number.
6. A computer device, characterized by: including memory, processors, and computer programs; the memory is used for storing a computer program, the controlled file of claims 1-5, and the processor is used for executing the computer program, the computer program is used for realizing the steps of the method of any one of claims 1-5.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201910952071.4A CN110719329A (en) | 2019-10-09 | 2019-10-09 | Comprehensive file control method based on cloud computing and computer equipment |
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| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201910952071.4A CN110719329A (en) | 2019-10-09 | 2019-10-09 | Comprehensive file control method based on cloud computing and computer equipment |
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| Publication Number | Publication Date |
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| CN110719329A true CN110719329A (en) | 2020-01-21 |
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| CN201910952071.4A Pending CN110719329A (en) | 2019-10-09 | 2019-10-09 | Comprehensive file control method based on cloud computing and computer equipment |
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Citations (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102333111A (en) * | 2011-07-21 | 2012-01-25 | 上海互联网软件有限公司 | E-government affairs service system based on cloud computing |
| CN102663582A (en) * | 2011-07-21 | 2012-09-12 | 上海互联网软件有限公司 | Electronic government document handling system |
| CN107944756A (en) * | 2017-12-13 | 2018-04-20 | 广东蓄能发电有限公司 | File management and control method suitable for controlling site operation risk of power generation enterprise |
| CN108052607A (en) * | 2017-12-13 | 2018-05-18 | 广东蓄能发电有限公司 | Enterprise file control method based on life cycle |
-
2019
- 2019-10-09 CN CN201910952071.4A patent/CN110719329A/en active Pending
Patent Citations (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102333111A (en) * | 2011-07-21 | 2012-01-25 | 上海互联网软件有限公司 | E-government affairs service system based on cloud computing |
| CN102663582A (en) * | 2011-07-21 | 2012-09-12 | 上海互联网软件有限公司 | Electronic government document handling system |
| CN107944756A (en) * | 2017-12-13 | 2018-04-20 | 广东蓄能发电有限公司 | File management and control method suitable for controlling site operation risk of power generation enterprise |
| CN108052607A (en) * | 2017-12-13 | 2018-05-18 | 广东蓄能发电有限公司 | Enterprise file control method based on life cycle |
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Application publication date: 20200121 |