CN110688551A - RFID-based security file whole-process management system and method - Google Patents

RFID-based security file whole-process management system and method Download PDF

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Publication number
CN110688551A
CN110688551A CN201910913327.0A CN201910913327A CN110688551A CN 110688551 A CN110688551 A CN 110688551A CN 201910913327 A CN201910913327 A CN 201910913327A CN 110688551 A CN110688551 A CN 110688551A
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China
Prior art keywords
file
rfid
label information
rfid label
transfer device
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CN201910913327.0A
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Chinese (zh)
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兰荣
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Hubei Core Material Union Technology Co Ltd
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Hubei Core Material Union Technology Co Ltd
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/90—Details of database functions independent of the retrieved data types
    • G06F16/93—Document management systems
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/60—Protecting data
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
    • G06K17/00—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations

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  • Engineering & Computer Science (AREA)
  • Theoretical Computer Science (AREA)
  • General Physics & Mathematics (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • Databases & Information Systems (AREA)
  • Data Mining & Analysis (AREA)
  • Business, Economics & Management (AREA)
  • General Business, Economics & Management (AREA)
  • Health & Medical Sciences (AREA)
  • Bioethics (AREA)
  • General Health & Medical Sciences (AREA)
  • Computer Hardware Design (AREA)
  • Computer Security & Cryptography (AREA)
  • Software Systems (AREA)
  • Storage Device Security (AREA)

Abstract

The invention is suitable for the technical field of file security management. The invention discloses a whole-course management system and a whole-course management method based on an RFID (radio frequency identification) confidential file, wherein the whole-course management system based on the RFID confidential file comprises an RFID tag arranged in file storage file information; the RFID tag reading end is arranged in the file storage area and the using area and periodically collects RFID tag information on the files in the area; the file transfer device is used for storing the transferred files and reading and sending RFID label information of the transferred files in real time; and the security management server receives the RFID label information read by the RFID label reading end and the file transfer device, and dynamically monitors and manages the stored, used and transferred file RFID labels. Because the file can only be in three states, the RFID confidential file whole-process management system monitors three positions in the whole process, and the alarm is given out as long as the file is not in the three positions, so that the whole monitoring is realized, the reliability and the safety of file management are improved, and the confidential file is prevented from being divulged.

Description

RFID-based security file whole-process management system and method
Technical Field
The invention relates to the technical field of file security management, in particular to a whole-course management system and method based on RFID security files.
Background
Each unit may have confidential documents that cannot be disclosed to the outside, and therefore, it is necessary to perform confidential management on these documents.
At present, two main ways are available for secret-related file management, one is manual control, also called a civil air defense way; the second is technical control, also called defense and technique. Although the former can play a certain role in security, the security efficiency is low because of adopting a manual mode, but when the security file such as technical data which needs to be frequently used is stored, the security file cannot be monitored in the whole process such as use or movement, and the security file storage effect is poor. For the latter, although the efficiency and the safety are better than those of manual storage, the whole process cannot be monitored in the process of transferring the confidential documents, and the possibility of disclosure exists.
Disclosure of Invention
The invention mainly solves the technical problem of providing a whole-course management system and a whole-course management method based on an RFID confidential file, wherein the whole-course management system based on the RFID confidential file can monitor the file in the whole course, and the reliability and the safety of file confidentiality are improved.
In order to solve the above problems, the present invention provides a whole-course management system based on RFID security documents, which comprises,
the RFID tag is arranged in the file and stores file information;
the RFID tag reading end is arranged in the file storage area and the using area and periodically collects RFID tag information on the files in the area;
the file transfer device is used for storing the files transferred from the file storage area and the file use area and reading and sending RFID label information of the transferred files in real time;
and the security management server receives the RFID label information read by the RFID label reading end and the file transfer device, and dynamically monitors and manages the stored, used and transferred file RFID labels.
The file transfer device comprises a box body for accommodating files, wherein the box body is provided with a wireless module, an RFID tag reading end for reading stored RFID tag information of the files, and a control module for controlling the RFID tag reading end to work and controlling the wireless module to send the read information to the outside.
Furthermore, the file transfer device is also provided with a positioning module which is in signal connection with the control module and collects the position information of the box body in real time.
Furthermore, the file transfer device is also provided with a biological characteristic collector which is in signal connection with the control module and collects authorized opening.
Further, the biometric collector comprises a fingerprint collector.
Furthermore, a file cabinet is arranged in the file storage area, and an RFID tag reading end is arranged at each file storage position.
The invention also provides a whole-process management method based on the RFID confidential file, which comprises the following steps:
reading RFID label information on each file in a file storage area, and determining whether the file storage area has the missing file RFID label information;
when the file is absent, sequentially reading the RFID label information in the file transfer device and the RFID label information in the use area, when the file transfer device or the use area is determined to have the file RFID label information, respectively comparing the read RFID label information in the use area or the file transfer device RFID label information with the file RFID label information absent in the file storage area, completing the inventory when the file RFID label information absent in the file storage area is consistent with the file RFID label information or the file transfer device RFID label information in the use area, or else prompting the administrator.
The invention relates to a whole-course management system based on an RFID confidential file, which comprises an RFID tag, a file management module and a file management module, wherein the RFID tag is arranged in the file and stores a file ID and confidential deadline information; the RFID tag reading end is arranged in the file storage area and the using area and periodically collects RFID tag information on the files in the area; the file transfer device is used for storing files needing to be moved out of the file storage area and the file using area, and reading and sending RFID label information of the transferred files in real time; and the security management server receives the RFID label information read by the file storage area, the using area RFID label reading end and the file transfer device, and dynamically monitors and manages the received RFID label information. When the RFID confidential file whole-course management system is used, the files can be in three states only, the RFID confidential file whole-course management system monitors three positions in the whole course, and an alarm is given out as long as the files are not in the three positions, so that all monitoring is realized, the reliability and the safety of file management are improved, and the confidential files are prevented from being divulged.
Drawings
In order to more clearly illustrate the embodiments of the present invention or the technical solutions in the prior art, the drawings needed to be used in the description of the embodiments or the prior art will be briefly introduced below, and it is obvious that the drawings in the description are some embodiments of the present invention, and it is obvious for those skilled in the art to obtain other drawings based on the drawings without creative efforts.
FIG. 1 is an electrical schematic diagram of an embodiment of a whole-course management system based on RFID security documents.
Fig. 2 is a schematic view of a document storage area.
FIG. 3 is a schematic view of a file use area
FIG. 4 is an electrical schematic diagram of a document transfer apparatus.
The objectives, features, and advantages of the present invention will be further explained with reference to the accompanying drawings.
Detailed Description
In order to make the objects, technical solutions and advantages of the present invention clearer, the technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are some embodiments of the present invention, but not all embodiments. All other embodiments, which can be obtained by a person skilled in the art without any inventive step based on the embodiments of the present invention, are within the scope of the present invention.
As shown in fig. 1 and 4, the present invention provides an embodiment of a whole-course management system based on RFID security documents.
The RFID-based security file whole-course management system comprises,
the RFID tag 1 is arranged on a file and stores file information, wherein the file information comprises a file ID, a file security deadline, authorization information and the like;
the RFID tag reading end 2 is arranged in a file storage area and a using area and periodically collects RFID tag information on files in the area;
the file transfer device 3 is used for storing the files transferred from the file storage area and the use area and reading and sending RFID label information of the transferred files in real time;
and the security management server 4 is used for receiving the RFID label information read by the RFID label reading end and the file transfer device, and dynamically monitoring and managing the stored, used and transferred file RFID labels.
Specifically, the RFID tag 1 and the RFID tag reading end 2 are not the essential point of the improvement of the present invention, and can be implemented by using the existing technology, and the detailed working principle is not described again. The RFID label reading end is an RFID label reader-writer.
The file transfer device 3 comprises a box body for accommodating files, wherein a wireless module 32, an RFID tag reading end 2 for reading stored RFID tag information of the files, and a control module 31 for controlling the wireless module 32 and the RFID tag reading end to work are arranged on the box body, wherein the wireless module 32 is used for sending the information of the RFID tag reading end 2 to the security management server 4 in real time, and the control module 31 is used for coordinating the wireless module 32 and the RFID tag reading end 2 to work. The working power supply of the file transfer device 3 is powered by a battery carried by the file transfer device. After the file is placed in the box body, the RFID tag reading end 2 periodically reads the RFID tag information on the file, and sends the read RFID tag information to the outside through the wireless module 32 in real time or periodically. The wireless module 32 and the control module 31 can be implemented by using the prior art, wherein the wireless module 32 can be a 4G module, and can also use other RFID tag information that can directly or indirectly transmit the read RFID tag information to the security management server 4; the control module 31 can be implemented by a single chip and a corresponding control circuit, which are not described in detail.
Because the files can only be in three states, the RFID confidential file whole-process management system can monitor the files in three positions in the whole process, and as long as the confidential management server 4 cannot read the file information from the RFID tag reading ends 2 in three different positions, namely, the confidential management server indicates that the files are not in the three positions, the confidential management server starts to alarm and records specific time and specific file information, thereby realizing all monitoring, improving the reliability and safety of file management and preventing the confidential files from being divulged.
In order to ensure that the file transfer device monitors transferred files, the file transfer device is also provided with a positioning module 33 which is in signal connection with the control module 31 and collects the position information of the box body in real time, the control module 31 realizes that the position information collected by the positioning module 33 is sent to the confidential management server 4 through the wireless module 32 and is matched with an electronic map in the confidential management server 4, the specific position of the transferred files can be accurately known, and the monitoring reliability is improved.
In order to ensure that the files placed in the file transfer device 3 are not obtained by unauthorized persons, the file transfer device 3 is further provided with a pre-set authorization information which is obtained from the management server 4 through the wireless module 32, the file transfer device 3 is provided with a biological characteristic collector (not shown in the drawing) which is in signal connection with the control module 31 and is used for collecting authorization to open, when the authorization information input through the biological characteristic collector is consistent with the pre-obtained authorization information, the file transfer device 3 can be opened, otherwise, corresponding files are not obtained. The biological characteristic collector comprises a fingerprint collector and the like.
In order to ensure accurate monitoring of files, a file cabinet (not shown in the attached drawings) is arranged in the file storage area A, and an RFID tag reading end is arranged at each file storage position. When the files placed at each position are fixed during placement, when the information of the files at the specific positions is lost during periodic reading of the RFID tag reading end, a prompt is sent to the server 4, the positions of the lost files are searched in the system, and an alarm is relieved until the files are found. Certainly, the files can be stored in a fixed position, but the files can be read only by the RFID tag reading end as long as the files are stored in the file cabinet, the files to be stored can be read only in the file cabinet, and when the stored files are lacked, an alarm is given or a prompt is given to personnel with corresponding management authority.
The RFID tag is attached to a file or a drawing, and the RFID tag code is associated with the file in a database by using equipment.
The file storage area such as a file room is provided with a file cabinet with an RFID reading antenna, the files are read through a pair of oppositely arranged antennas, and if the antennas are arranged left and right or front and back, the storage position can be inquired and whether the files exist or not can be inquired in real time.
When an authorized person moves a file from the storage area to the confidential file transfer device, such as in a file box, the identity of the authorized person is firstly verified, such as card swiping and biological identification, file inquiry is carried out according to authorized content, the corresponding cabinet door is automatically opened by the file cabinet after the file is selected, the cabinet door is closed after the authorized person takes out the file, and the system immediately checks to determine whether the file is taken by mistake, taken by a few or taken by many.
An authorized person needs to load a file to be moved into a file box within a set time, an RFID tag reading end is arranged in the file box, and if an RFID tag reader-writer, an antenna and a wireless signal transmission device exist, the RFID tag reader-writer in the file box immediately reads the file and transmits the read data to a security management server.
The authorized personnel move the file box to an authorized reading area, such as a reading stand of a workshop or a drawing board of a machine, the file is taken out of the file box and placed on the reading stand at set time, an RFID tag reader-writer is arranged in the reading area to read information, and read data are transmitted to the confidential management server.
The invention also provides a RFID-based confidential file management method, which comprises the following steps:
reading RFID label information on each file in a file storage area, and determining whether the file storage area has the missing file RFID label information;
when the file is absent, sequentially reading the RFID label information in the file transfer device and the RFID label information in the use area, when the file transfer device or the use area is determined to have the file RFID label information, respectively comparing the read RFID label information in the use area or the file transfer device RFID label information with the file RFID label information absent in the file storage area, completing the inventory when the file RFID label information absent in the file storage area is consistent with the file RFID label information or the file transfer device RFID label information in the use area, or else prompting the administrator.
The above examples are only intended to illustrate the technical solution of the present invention, but not to limit it; although the present invention has been described in detail with reference to the foregoing embodiments, it will be understood by those of ordinary skill in the art that: it is to be understood that modifications may be made to the technical solutions described in the foregoing embodiments, and equivalents may be substituted for some of the technical features thereof without departing from the spirit and scope of the technical solutions of the embodiments of the present invention.

Claims (8)

1. The RFID-based security file whole-course management system is characterized by comprising,
the RFID tag is arranged in the file and stores a file ID and privacy deadline information;
the RFID tag reading end is arranged in the file storage area and the using area and periodically collects RFID tag information on the confidential files in the area;
the confidential file transfer device is used for storing the files transferred from the file storage area and the file use area and reading and sending RFID label information of the transferred files in real time;
and the security management server receives the RFID label information read by the RFID label reading end and the file transfer device, and dynamically monitors and manages the stored, used and transferred file RFID labels.
2. The RFID-based secure file global management system of claim 1, wherein: the file transfer device comprises a box body for accommodating files, wherein the box body is provided with a wireless module, an RFID tag reading end for reading stored file RFID tag information, and a control module for controlling the RFID tag reading end to work and controlling the wireless module to send the read information outwards.
3. The RFID-based secure file global management system of claim 2, wherein: the confidential document transfer device is also provided with a positioning module which is in signal connection with the control module and collects the position information of the box body in real time.
4. The RFID-based secure file global management system of claim 1, wherein: the confidential document transfer device is also provided with a biological characteristic collector which is in signal connection with the control module and collects authorized opening.
5. The RFID-based secure file global management system of claim 4, wherein: the biometric collector comprises a fingerprint collector.
6. The RFID-based secure file global management system of claim 5, wherein: the biometric collector comprises a fingerprint collector.
7. The RFID-based secure file global management system of claim 1, wherein: the file storage area is provided with a file cabinet, and each file storage position is provided with an RFID tag reading end.
8. The RFID-based confidential file management method comprises the following steps:
reading RFID label information on each file in a file storage area, and determining whether the file storage area has the missing file RFID label information;
when the file is absent, sequentially reading the RFID label information in the file transfer device and the RFID label information in the use area, when the file transfer device or the use area is determined to have the file RFID label information, respectively comparing the read RFID label information in the use area or the file transfer device RFID label information with the file RFID label information absent in the file storage area, completing the inventory when the file RFID label information absent in the file storage area is consistent with the file RFID label information or the file transfer device RFID label information in the use area, or else prompting the administrator.
CN201910913327.0A 2018-09-26 2019-09-25 RFID-based security file whole-process management system and method Pending CN110688551A (en)

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CN2018111240435 2018-09-26

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Cited By (3)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN111524343A (en) * 2020-04-30 2020-08-11 金瓜子科技发展（北京）有限公司 Vehicle monitoring method and device and monitoring equipment
CN115018029A (en) * 2022-08-01 2022-09-06 广东维信智联科技有限公司 Anti-disclosure management system and management method for administrative files
CN115310109A (en) * 2022-08-16 2022-11-08 安徽人和智能制造有限公司 File secure storage secrecy system and method based on Internet of things technology

Citations (1)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN105335805A (en) * 2014-08-06 2016-02-17 王鹏飞 RFID-based file management method

Patent Citations (1)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN105335805A (en) * 2014-08-06 2016-02-17 王鹏飞 RFID-based file management method

Cited By (5)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN111524343A (en) * 2020-04-30 2020-08-11 金瓜子科技发展（北京）有限公司 Vehicle monitoring method and device and monitoring equipment
CN115018029A (en) * 2022-08-01 2022-09-06 广东维信智联科技有限公司 Anti-disclosure management system and management method for administrative files
CN115018029B (en) * 2022-08-01 2022-11-04 广东维信智联科技有限公司 Anti-disclosure management system and management method for administrative files
CN115310109A (en) * 2022-08-16 2022-11-08 安徽人和智能制造有限公司 File secure storage secrecy system and method based on Internet of things technology
CN115310109B (en) * 2022-08-16 2024-01-26 安徽人和智能制造有限公司 File secure storage confidentiality system and method based on Internet of things technology

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Application publication date: 20200114