CN101706771A - Template-based intelligent format checking method aiming at Word document - Google Patents
Template-based intelligent format checking method aiming at Word document Download PDFInfo
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- CN101706771A CN101706771A CN200910237434A CN200910237434A CN101706771A CN 101706771 A CN101706771 A CN 101706771A CN 200910237434 A CN200910237434 A CN 200910237434A CN 200910237434 A CN200910237434 A CN 200910237434A CN 101706771 A CN101706771 A CN 101706771A
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Abstract
The invention relates to a template-based intelligent format checking method aiming at a Word document, belonging to the technical field of computer applications. The checking method comprises the following steps: analyzing a standard Word document template so as to obtain the rules of document layouts, patterns and the like; conducting edition, setting, storing and loading to the rules; and then according to the rules, checking the format of the Word document, giving the checking result including pointing out the content being non-conform to format standards as well as correction suggestion, so as to help a user to carry out correction. The template-based intelligent format checking method aiming at the Word document is realized by writing programs on a computer, wherein the programs are applications operated on an operation system on which Microsoft Word can run, and dynamic link library or Marco with which Web application or Word can run. The method has simple use and wide application range, and can greatly improve check efficiency and reduce careless omission, thus improving document quality and relieving the workload of the user.
Description
Technical field
The present invention relates to a kind of intelligent format checking method, belong to the Computer Applied Technology field at Word document based on template.
Background technology
Microsoft Office is the office software of a cover by MS's exploitation, it is developed for MicrosoftWindows and Apple Macintosh operating system, be considered to the de facto standard of an exploitation document, and have some characteristics in other products, not exist.Microsoft Word is a word processor application of Microsoft, it is the main program of Microsoft Office, occupy dominant position on word processor market, Word document is providing great convenience for the user aspect the documents editings such as file copy and copy, stickup.
But these convenience of Word tend to bring diversity to the user, make that document layout is different, pattern is various, cause Word document can not satisfy some specific users' call format.Word document uses template to come the initialization form, and any Microsoft Word document all is based on template.The basic structure and the basic setup of template decision document comprise page layout parameters such as margin, header, footer and other page layouts, and such as pattern parameters such as character format, paragraph format, page formattings.When acquiescence was opened Word, program was according to " normal.dot " template establishment document, and the user also can create document according to other template or User-defined template that Word provides.Document with same template establishment just has identical page layout and pattern.But in case the user makes amendment to layout and pattern or increases new pattern, user's document will depart from the form of template defined; In addition, operations such as copy, stickup also can cause occurring multiple format, thereby cause document no longer to satisfy the standard of template.Therefore, almost each Word document all needs to carry out format checking after content is finished, and the form corrigendum that will not meet user's request is come.
At present, Chang Yong Word document format checking method mainly contains two kinds: 1. mode is checked manually; 2. adopt macroprogramming to check the document that does not meet standard.The defective checked of mode is that workload is big, efficient is low and easy error of omission manually; Is effective and adopt the macroprogramming method for specific documentation, but its defective is not have versatility for the document exploitation one cover specific program of every kind of form.
Summary of the invention
Fundamental purpose of the present invention is in order to overcome the defective that above-mentioned prior art exists, to propose a kind of intelligent format checking method at Word document based on template.The present invention draws rules such as document format, pattern by standard Word document template is analyzed, and can rule be edited, is provided with, preserves and is written into; According to rule Word document is carried out format checking then, provide check result, comprise content and the amending advice of pointing out not meet format specification, make amendment to help the user.A kind of intelligent format checking method at Word document based on template that the present invention proposes is to realize by coding on computers, and program is meant the application program that operates on the operating system that Microsoft Word can move, Web uses or Word can move dynamic link library or grand.
The present invention is achieved by the following technical solutions.
At first, provide 2 definition:
1. standard form
Standard form is the document of editing with Microsoft Word and defined the complete inspection rule, promptly comprises the format content that all will check in the standard form.
2. destination document
Destination document is the Microsoft Word document of examine.
Of the present invention a kind of based on template at the general frame design cycle of the intelligent format checking method of Word document as shown in Figure 1.Its concrete operations step is as follows:
The first step, set up standard form
At first, set up standard Word template.Comprise the formal definition that all needs standard in the template, comprise as page setup, layout setting, insert form, format style, table style etc., but be not limited to described form.
Standard form has two aspect purposes:
Apply mechanically as template when 1. editing Word document for the user;
2. come extracting rule as the foundation of checking Word document.
Second step, extracting rule
Set up in the first step on the basis of standard form, open standard form, by the interface mechanism access criteria template that Word provides, the parameters such as the page, layout, form of obtaining document are as rule and preserve.Rule comprises two parts at least: the object in the Word document and one or more property value thereof.Object in the described Word document is but is not limited to: paper, the page, margin, pattern, form, picture, form, paragraph, literal; Property value is the corresponding value of above-mentioned object.
Whether the 3rd step, judgment rule meet demand
On the basis of the second step extracting rule, whether judgment rule meets demand.As do not meet demand, then forwarded for the 4th step to; Otherwise, forwarded for the 5th step to.
The 4th step, editing rule
On the basis in the 3rd step, close demand as rules not in conformity, but user's editing rule comprises following two aspects:
1. the user can increase custom rule according to actual needs, revises regular or delete regular:
2. the user can pass through editing rule, and the severity level of every regularization term is set.Rule can be divided into different ranks according to significance level, comprising: 1. compliance rule; 2. suggestiveness rule; 3. rank such as indicative rule.The compliance rule is the rule that must observe; The suggestiveness rule is to propose amending advice, whether revises and depends on the user; Indicative rule is only made prompting, need not revise.Rule can be preserved with the form of file.
The 5th step, inspection destination document, generation error report tabulation
Use the rule of second step extraction or destination document is pursued the rule inspection through the rule that the 4th step revised.The problem that does not meet rule in the document is carried out record item by item with form wrong or warning, and the generation error report is tabulated and it is shown to the user.Error reporting also can be preserved into file, so that check later on or revise.The error reporting list content includes but not limited to: the position in sequence number, the place destination document, corresponding rule.
The 6th goes on foot, provides the detailed modification prompting
On the basis of the 5th step generation error report tabulation,, find the position in mistake or the warning message place Word document and information is provided by the relevant connection that dialog box is set or provides of Word application program is provided.Prompting mode comprises:
1. in document, mark by methods such as highlighted or inverses;
2. by forms such as dialog box, callout box or voice prompting user the problem of pointing out in the error reporting is revised item by item.
Function keys such as the user can select to skip, one at last one, next bar, article one and end.
The user can repeat the 5th step, the 6th step, wrongly all is modified up to institute.
Beneficial effect
1. use simple.By setting up standard form, generate automatically by computing machine then and check rule, the user need not consider the formulation of complicated inspection rule fully;
2. applied widely.Be not directed to a certain specific format checking, but generate the inspection rule, as long as standard form or document paradigm are arranged according to standard form;
3. alleviate burden for users: format checking is uninteresting and the work of easy carelessness, and the system that uses the present invention to set up can replace the user to finish this work;
4. checking efficiency height: check document by computing machine, compare hand inspection, can greatly improve checking efficiency;
5. the reliability of improve checking: the computing machine inspection is not only strict, and can avoid the appearance of situations such as carelessness that hand inspection brings, omission.
Description of drawings
Fig. 1 is a general frame design flow diagram of the present invention.
Embodiment
The present invention is described in detail below in conjunction with embodiment.
With the software that uses the inventive method to write thesis being made amendment is example, and technical scheme of the present invention is described.
The first step, set up standard form
With Word 2003 is example, sets up the thesis standard form, carries out edit model by menu, tool bar, dialog box etc., and part is provided with and is defined as follows:
1, page setup:
Paper mold: A4; Direction: vertically;
Margin: go up 3.5cm; Following 2.6cm; Left side 3cm; Right 2.6cm;
Header: 2.4cm; Footer: 2cm;
2, form:
Text first trip indentation 2 characters, 22 pounds of line spaces, justify align, word space is widened 0.5 pound;
The headline justified, 32 pounds of line spaces;
The subhead left-justify, 32 pounds of line spaces;
3, font, font size:
Headline: black matrix, No. three;
Subhead: black matrix, No. four;
Body part: the Song typeface, little by four;
Header: the Song typeface, No. four, the placed in the middle arrangement, word space is widened 3 pounds;
The header content is: " Beijing Institute of Technology's graduation project (paper) ";
Footer: the Song typeface, No. five, the placed in the middle arrangement, the footer content is the page number.
After setting is finished, preserve: the .dot of Beijing University of Science ﹠ Engineering template.
Second step, extracting rule
The software that operation uses the inventive method to write, the interface mechanism that provides by Word calls Word and opens the .dot of standard form Beijing University of Science ﹠ Engineering that sets up in the first step, and the page, layout, pattern etc. that obtain document are as follows with corresponding parameter in the template that previous step is set up:
1, page setup class:
Paper: A4;
Direction: vertically;
Top margin: 3.5cm;
Bottom margin: 2.6cm;
Left side distance: 3cm;
Rightmargin: 2.6cm;
Header: 2.4cm;
Footer: 2cm.
2, pattern class:
(1) headline:
Alignment thereof: align center;
Line space: 32 pounds;
Font: black matrix;
Font size: No. three.
(2) subhead:
Alignment thereof: left-justify;
Line space: 32 pounds
Font: black matrix;
Font size: No. four.
(3) text
First trip indentation: 2 characters;
Alignment thereof: left-justify;
Line space: 22 pounds;
Font: the Song typeface;
Font size: little by four;
Word space: widen 0.5 pound.
(4) header:
Font: the Song typeface;
Font size: No. four
Alignment thereof: align center;
Word space: widen 3 pounds;
The header content: " * * * * design (paper) of graduating from university ".
(5) footer:
Font: the Song typeface;
Font size: No. five;
Alignment thereof: placed in the middle;
Footer content: the page number.
Whether the 3rd step, judgment rule satisfy the demands
The rule that previous step is extracted, acquiescence all is the compliance rule, but may there be special indentation mode in text in the process of writing, and in addition, the page that has may use laterally owing to the composing reason.Therefore can not satisfy the demands fully, forward for the 4th step to.
The 4th step, editing rule
According to the analysis in the 3rd step, text first trip indentation 2 character rules are edited, promptly degradation is downgraded to indicative rule with it from the compliance rule, is downgraded to indicative rule for the direction of page setup for rule longitudinally.
The 5th step, inspection destination document, generation error report tabulation
According to the rule of the 3rd step and the generation of the 4th step, destination document is pursued rule inspection.The object that does not meet rule in the destination document is carried out record item by item with form wrong or warning, generation error report tabulation.Error reporting is shown to the user with the form of tabulation, and content comprises: the position in sequence number, the place destination document, vary from a rule.The error reporting tabulation can be preserved, so that the user can repeatedly revise.
The 6th step, prompting are revised
According to mistake or the warning message in the error reporting tabulation, can open the relevant dialog box that is provided with by the software control Word application program of writing, or directly be linked to the position in the Word document of wrong place according to the present invention; In document, can mark by methods such as highlighted or inverses; Also can revise functions such as the user can select to skip, at last, next bar, article one and end by forms such as dialog box, callout box or voice promptings user item by item to the problem of pointing out in the error reporting.
The user can repeat the 5th step, the 6th step, wrongly all is modified up to institute.
Though described embodiments of the present invention in conjunction with specific embodiments, to those skilled in the art, under the prerequisite that does not break away from the principle of the invention, can also make some improvement, these also should be considered as belonging to protection scope of the present invention.
Claims (4)
1. the intelligent format checking method at Word document based on template is characterized in that drawing rules such as document format, pattern by standard Word document template is analyzed, and can rule be edited, is provided with, preserves and is written into; According to rule Word document is carried out format checking then, provide check result, comprise content and the amending advice of pointing out not meet format specification, make amendment to help the user; Its specific implementation step is as follows:
The first step, set up standard form
At first, set up standard Word template; Comprise the formal definition that all needs standard in the template, comprise as page setup, layout setting, insert form, format style, table style etc., but be not limited to described form; Standard form has two aspect purposes:
Apply mechanically as template when 1. editing Word document for the user;
2. come extracting rule as the foundation of checking Word document;
Second step, extracting rule
Set up in the first step on the basis of standard form, open standard form, by the interface mechanism access criteria template that Word provides, the parameters such as the page, layout, form of obtaining document are as rule and preserve; Rule comprises two parts at least: the object in the Word document and one or more property value thereof; Object in the described Word document is but is not limited to: paper, the page, margin, pattern, form, picture, form, paragraph, literal; Property value is the corresponding value of above-mentioned object;
Whether the 3rd step, judgment rule meet demand
On the basis of the second step extracting rule, whether judgment rule meets demand; As do not meet demand, then forwarded for the 4th step to; Otherwise, forwarded for the 5th step to;
The 4th step, editing rule
On the basis in the 3rd step, close demand as rules not in conformity, but user's editing rule comprises following two aspects:
1. the user can increase custom rule according to actual needs, revises regular or delete regular;
2. the user can pass through editing rule, and the severity level of every regularization term is set;
The 5th step, inspection destination document, generation error report tabulation
Use the rule of second step extraction or destination document is pursued the rule inspection through the rule that the 4th step revised; The problem that does not meet rule in the document is carried out record item by item with form wrong or warning, and the generation error report is tabulated and it is shown to the user; Error reporting also can be preserved into file, so that check later on or revise; The error reporting list content includes but not limited to: the position in sequence number, the place destination document, corresponding rule;
The 6th goes on foot, provides the detailed modification prompting
On the basis of the 5th step generation error report tabulation,, find the position in mistake or the warning message place Word document and information is provided by the relevant connection that dialog box is set or provides of Word application program is provided;
Function keys such as the user can select to skip, one at last one, next bar, article one and end;
The user can repeat the 5th step, the 6th step, wrongly all is modified up to institute.
2. a kind of intelligent format checking method according to claim 1 at Word document based on template, it is characterized in that this method realizes by coding on computers, program is meant the application program that operates on the operating system that Microsoft Word can move, Web uses or Word can move dynamic link library or grand.
3. a kind of intelligent format checking method at Word document based on template according to claim 1 is characterized in that the 4th step was provided with the severity level of every regularization term by editing rule, specifically comprises: 1. compliance rule; 2. suggestiveness rule; 3. rank such as indicative rule; The compliance rule is the rule that must observe; The suggestiveness rule is to propose amending advice, whether revises and depends on the user; Indicative rule is only made prompting, need not revise; Rule can be preserved with the form of file.
4. a kind of intelligent format checking method according to claim 1 at Word document based on template, it is characterized in that the 6th the step find the position in mistake or the warning message place Word document and provide the prompting mode of information to comprise:
1. in document, mark by methods such as highlighted or inverses;
2. by forms such as dialog box, callout box or voice prompting user the problem of pointing out in the error reporting is revised item by item.
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| CN114492352A (en) * | 2021-12-13 | 2022-05-13 | 易筑网络科技(苏州)有限公司 | Contract template engine system for contract dynamic real-time generation |
| CN115688733A (en) * | 2022-12-29 | 2023-02-03 | 南方电网科学研究院有限责任公司 | Method and system for writing standard document |
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